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Counseling Office Receptionist Jobs (NOW HIRING)

baymark

Front Office Receptionist - Healthcare

Ironton, OH · On-site

$12.25 - $15.25/hr

... the office. Essential Duties & Responsibilities: * Acts as receptionist, performs secretarial ... distribute to counselors * Other duties, as assigned. Qualifications: * High school diploma or ...

Sheldon ISD

Office Clerk/Receptionist

Houston, TX

$14.83/hr

The Elementary School Receptionist supports daily campus operations by managing communications ... counselors, and nurses with routine office tasks * Prepare and distribute forms, notices, and ...

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How much do counseling office receptionist jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for counseling office receptionist in the United States is $18.73, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $20.91 per hour, depending on experience, location, and employer.

What is a counseling office receptionist?

Counseling Office Receptionists are administrative professionals who serve as the first point of contact in a counseling office or mental health clinic. They greet clients, schedule appointments, answer phones, and manage client records. These receptionists play a key role in ensuring smooth office operations and maintaining confidentiality. Their work supports counselors and therapists by handling administrative tasks, allowing mental health professionals to focus on client care.

What are the key skills and qualifications needed to thrive as a counseling office receptionist, and why are they important?

To thrive as a Counseling Office Receptionist, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with scheduling software, electronic health record (EHR) systems, and multi-line phone systems is typically required. Excellent interpersonal communication, discretion, and a calm, empathetic demeanor help you build trust with clients and support a confidential environment. These skills are vital for ensuring efficient office operations and a welcoming, supportive experience for clients seeking counseling services.

What are some common challenges faced by counseling office receptionists and how can they be managed?

Counseling Office Receptionists often encounter the challenge of managing sensitive client information while maintaining confidentiality and a welcoming atmosphere. Handling a high volume of calls and walk-in clients, especially during peak times, can also be demanding. To manage these challenges, strong organizational skills, empathy, and the ability to prioritize tasks are essential. Familiarity with privacy laws (such as HIPAA) and effective communication with both clients and mental health professionals contribute to a smooth workflow and positive client experiences.

What is the difference between Counseling Office Receptionist vs School Secretary?

AspectCounseling Office ReceptionistSchool Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma or equivalent; administrative certifications often preferred
Work EnvironmentLocated in counseling offices, interacting with students, parents, and counselorsLocated in school administrative offices, supporting staff, students, and parents
Employer & IndustrySchools, educational institutions, counseling centersSchools, educational institutions, administrative offices
Common Search & ComparisonYesYes

The Counseling Office Receptionist and School Secretary roles share similarities in credentials and work environments within educational settings. However, the Counseling Office Receptionist primarily supports counseling staff and interacts with students and parents in the counseling department, while the School Secretary handles broader administrative tasks across the entire school. Both positions are essential for smooth school operations and often overlap in skills and responsibilities.

More about Counseling Office Receptionist jobs

What cities are hiring for Counseling Office Receptionist jobs?

Cities with the most Counseling Office Receptionist job openings:

What states have the most Counseling Office Receptionist jobs?

States with the most job openings for Counseling Office Receptionist jobs include:

Counseling Office Receptionist jobs near you
Infographic showing various Counseling Office Receptionist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $38,966 per year, or $18.7 per hour.

Front Office Receptionist

Central Jersey College Prep Charter School

Somerset, NJ • On-site

$43K/yr

Full-time, Contractor

Medical, Dental, Vision, Retirement, PTO

Re-posted 14 days ago

Job description

Position Type:
Secretarial/Clerical/Front Office Receptionist
Date Posted:
8/20/2026
Location:
Central Jersey College Prep
About CJCP
Central Jersey College Prep Charter School (CJCP) is a tuition-free, public charter school in Somerset, New Jersey serving grades Kindergarten through 12th. CJCP first opened in 2006 with 77 students, and is now serving a diverse population of over 1,300 students and nearly 300 faculty and staff. CJCP is a recipient of many awards and designations such as:
USDOE Blue Ribbon Award, 2016
NJDOE Tier-I Charter School, 2013-2018
US News Best High Schools, 2015 - 2024
National Charter School, 2020
College Board AP Honor Roll, 2023 - 2024
College Board AP Capstone School, 2020 - 2024
Great Schools College Success Award, 2020-2022
100% graduation rate, 2011- 2025
100% acceptance rate into four-year colleges and universities since 2011
The mission of CJCP is to provide academic and social opportunities for students to attain the skills necessary for success in post-secondary education. CJCP serves its mission by offering rigorous educational programs with an emphasis on college preparation, college and career counseling, and extracurricular enrichment activities.
Front Desk Representative
Responsibilities Include:
  • Provide a warm, professional welcome to all visitors, ensuring they are properly signed in accordance with district safety protocols
  • Direct incoming calls to the appropriate departments and take detailed messages for staff and administration.
  • Serve as a resource for parents regarding school schedules, events, and general inquiries.
  • Monitor the main entrance, verify identification, and issue visitor badges to maintain a secure campus
  • Assist in coordinating school safety drills and serve as a central communication hub during emergency situations
  • Follow all Board policies and OSHA standards as outlined in the School Employee Handbook
  • Manage daily student attendance, late sign ins, and early dismissal
  • Handle student record requests and maintain organized filing systems for administrative documents
  • Monitor office supply levels and coordinate with the Director of Operations for ordering as needed.

Essential Duties:
  • Communicates responsibly with students, parents/guardians, colleagues, and school leadership;
  • Accounts for student attendance and punctuality;
  • Follows all county, state, and federal policies and procedures;
  • Follows professional ethics in all work-related activities;

Additional Responsibilities:
  • Prepares adequately for responsibilities to be assumed when absent;
  • Avoids behaviors which detract from staff morale;
  • Performs other duties as assigned by the appropriate administrator.

Knowledge/Skills/Abilities:
  • Proven communication and instructional strategies;
  • Classroom management skills;
  • Excellent communication skills both orally and in writing;
  • Excellent organizational skills.

Minimum Requirements:
  • High School diploma or equivalent;
  • NJ Criminal History;
  • Work authorization in the U.S.;
  • Tuberculosis Test;
  • Experience is a plus.

Opportunities:
  • Comprehensive health, dental and vision insurance at a low cost;
  • NJ state pension plan enrollment;
  • Paid professional development opportunities;
  • Paid time off;
  • Opportunities for extra stipends.

8 hour shift - Monday to Friday
Work Location: In person
Job Types: Full-time, 12-Month Contract
Salary Starting: $43,000.00 per year

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