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Counseling Office Receptionist Jobs (NOW HIRING)

Sands Anderson

Legal Assistant/Receptionist

Richmond, VA · On-site

$22 - $25/hr

... Front Office Receptionist to join our Richmond office. This dynamic position supports two ... Serve as professional liaison between attorneys, clients, courts, vendors and opposing counsel.

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How much do counseling office receptionist jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for counseling office receptionist in the United States is $18.73, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $20.91 per hour, depending on experience, location, and employer.

What is a counseling office receptionist?

Counseling Office Receptionists are administrative professionals who serve as the first point of contact in a counseling office or mental health clinic. They greet clients, schedule appointments, answer phones, and manage client records. These receptionists play a key role in ensuring smooth office operations and maintaining confidentiality. Their work supports counselors and therapists by handling administrative tasks, allowing mental health professionals to focus on client care.

What are the key skills and qualifications needed to thrive as a counseling office receptionist, and why are they important?

To thrive as a Counseling Office Receptionist, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with scheduling software, electronic health record (EHR) systems, and multi-line phone systems is typically required. Excellent interpersonal communication, discretion, and a calm, empathetic demeanor help you build trust with clients and support a confidential environment. These skills are vital for ensuring efficient office operations and a welcoming, supportive experience for clients seeking counseling services.

What are some common challenges faced by counseling office receptionists and how can they be managed?

Counseling Office Receptionists often encounter the challenge of managing sensitive client information while maintaining confidentiality and a welcoming atmosphere. Handling a high volume of calls and walk-in clients, especially during peak times, can also be demanding. To manage these challenges, strong organizational skills, empathy, and the ability to prioritize tasks are essential. Familiarity with privacy laws (such as HIPAA) and effective communication with both clients and mental health professionals contribute to a smooth workflow and positive client experiences.

What is the difference between Counseling Office Receptionist vs School Secretary?

AspectCounseling Office ReceptionistSchool Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma or equivalent; administrative certifications often preferred
Work EnvironmentLocated in counseling offices, interacting with students, parents, and counselorsLocated in school administrative offices, supporting staff, students, and parents
Employer & IndustrySchools, educational institutions, counseling centersSchools, educational institutions, administrative offices
Common Search & ComparisonYesYes

The Counseling Office Receptionist and School Secretary roles share similarities in credentials and work environments within educational settings. However, the Counseling Office Receptionist primarily supports counseling staff and interacts with students and parents in the counseling department, while the School Secretary handles broader administrative tasks across the entire school. Both positions are essential for smooth school operations and often overlap in skills and responsibilities.

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What cities are hiring for Counseling Office Receptionist jobs?

Cities with the most Counseling Office Receptionist job openings:

What states have the most Counseling Office Receptionist jobs?

States with the most job openings for Counseling Office Receptionist jobs include:

Counseling Office Receptionist jobs near you
Infographic showing various Counseling Office Receptionist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $38,966 per year, or $18.7 per hour.

School Counseling Administrative Assistant

CALVARY CHRISTIAN ACADEMY

Fort Lauderdale, FL • On-site

$17.25 - $23.25/hr

Full-time

Posted 5 days ago

Job description

POSITION DESCRIPTION
JOB TITLE: Administrative Assistant to School Counseling
DEPARTMENT: Calvary Christian Academy
REPORTS TO: Lead School Counselor
STATUS: Non-Exempt; 12-Month Full-Time Hourly Calendar
Purpose Statement:
The Administrative Assistant is primarily responsible for providing support for the School Counseling Team, while also providing support to the Attendance Office and Upper School Reception.
Scope:
This position is vital to the effective, efficient operation of the School Counseling Department and other areas of the school. This person interacts with the school staff, parent and student communities of Calvary Christian Academy, and is to be a key information resource.
Specific Responsibilities:
  • Respond to students' and parents' general questions under the purview of School Counseling (office visits, phone calls, emails)
  • Data Entry responsibilities of keeping service hours updated on our shared sheet and also on MyCCA throughout the year
  • Data Entry responsibilities for entering Bright Futures grades (Fall, Spring & Summer)
  • Coordinate the math entrance tests for new secondary students
  • Support SC general communications (MyCCA, emails)
  • Coordinate College Rep Visits including communication and setup
  • Keep SC forms and materials updated and available in the front office and MyCCA
  • Assist counselors with student/parent meeting appointments as needed
  • Assist counselors with maintaining student information and files as needed while maintaining confidentiality
  • First hour of the day: assist the Attendance Office by issuing late passes and inputting attendance information
  • Provide coverage for the Attendance Office during lunch, during Block 9 each week, and at other various times of need due to heavy sign in/out traffic
  • Support Upper School Receptionists with general office duties as needed

Reporting Relationship:
This position reports directly to the Lead School Counselor
Qualifications/Skills/Gifts:
  • Excellent interpersonal skills
  • Strong computer and typing skills
  • Strong organizational skills and professional appearance

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