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Correspondence Analyst Jobs in Silver Spring, MD

QualX Corporation

Correspondence Analyst

Washington, DC · On-site

$65K/yr

Job Title Correspondence Analyst Location Washington, DC 20301 US (Primary) Category Administrative / Clerical Job Type Full-Time Career Level Staff Education Bachelor's Degree Travel Security ...

Precise Systems

Correspondence Analyst

Washington, DC · Hybrid

We are currently seeking a Correspondence Analyst to support our customer in Washington, DC location. Functional Description: Naval Sea Systems Command (NAVSEA) is the Department of Navy's (DON ...

UGA Career Center

Correspondence Analyst

Rockville, MD · On-site

$70K/yr

Ensuring correspondence (e.g. OMB Clearances, system of records notices, congressional records, reports to Congress, Federal Register notices, etc.) complies with plain language rules. * Tracking and ...

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All JobsCorrespondence Analyst JobsCorrespondence Analyst Jobs in Silver Spring, MD

Correspondence Analyst information

See Silver Spring, MD salary details

$47.6K

$89.3K

$137.5K

How much do correspondence analyst jobs pay per year?

As of Aug 12, 2026, the average yearly pay for correspondence analyst in Silver Spring, MD is $89,286.00, according to ZipRecruiter salary data. Most workers in this role earn between $67,200.00 and $97,700.00 per year, depending on experience, location, and employer.

What are the typical daily tasks and workflow for a correspondence analyst?

As a Correspondence Analyst, your day typically involves managing incoming and outgoing communications, drafting responses, reviewing documents for accuracy and tone, and ensuring that all correspondence adheres to company guidelines. You'll collaborate closely with internal departments, such as legal, customer service, or executive teams, to gather appropriate information or approvals. Timely response management and tracking the status of high-priority communications are also routine parts of the job. The work environment is generally office-based and fast-paced, with a strong focus on organization and professionalism.

What are the key skills and qualifications needed to thrive as a correspondence analyst?

To thrive as a Correspondence Analyst, you need excellent written communication skills, attention to detail, and proficiency in document management best practices, often supported by a bachelor's degree in communications or a related field. Familiarity with customer relationship management (CRM) software, standardized correspondence templates, and document tracking systems is typically required. Strong organizational skills, discretion, and the ability to manage multiple priorities help candidates excel in this role. These abilities ensure that communications are accurate, timely, and meet organizational standards, maintaining professional relationships and effective information flow.

What is a correspondence analyst?

A Correspondence Analyst is responsible for reviewing, processing, and managing incoming and outgoing communications within an organization. They analyze correspondence for accuracy, ensure it aligns with company policies, and route it to the appropriate departments or individuals. This role often involves drafting responses, maintaining records, and improving communication workflows. Strong attention to detail, organizational skills, and knowledge of industry regulations are essential for success in this position.

What are popular job titles related to Correspondence Analyst jobs in Silver Spring, MD? For Correspondence Analyst jobs in Silver Spring, MD, the most frequently searched job titles are:
What job categories do people searching Correspondence Analyst jobs in Silver Spring, MD look for? The top searched job categories for Correspondence Analyst jobs in Silver Spring, MD are:
Correspondence Analyst jobs near you
Infographic showing various Correspondence Analyst job openings in Silver Spring, MD as of August 2026, with employment types broken down into 1% Internship, 81% Full Time, 11% Part Time, and 7% Contract. Highlights an 80% Physical, 10% Hybrid, and 10% Remote job distribution, with an average salary of $89,286 per year, or $42.9 per hour.

CORRESPONDENCE ANALYST

Washington Headquarters Services

Arlington, VA • On-site, Remote

$102K - $133K/yr

Full-time

Posted 2 days ago

New

Job description

Summary
This position is located in the Correspondence Analysis Branch (CAB), Correspondence Management Division (CMD), Executive Services Directorate (ESD), Washington Headquarters Services (WHS). The CMD directly supports the Secretary of Defense (SecDef), Deputy Secretary of Defense (DepSec), the Department of Defense Executive Secretary (ExecSec), and their immediate senior staffs through the development, implementation, and oversight of all correspondence management.
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Duties
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Incumbent typical work assignments may include the following:
  • Serves as a Correspondence Analyst on a rotating shift basis in CAB.
  • Manages all unclassified correspondence and staff action packages coming into and out of the CMD addressed to or from the SecDef, DepSec, and ExecSec ensuring they are analyzed, controlled in CATMS, tasked, assigned suspense dates, and routed appropriately to the office of primary responsibility (OPR); dispatched to the required addressees; and archived.
  • Reviews and processes the Secretary of Defense Correspondence Action Report (SD 391) determining a wide assortment of suspense management actions.
  • Performs final review and dispatch of all outgoing correspondence signed by the SecDef, DepSec, and the DoD ExecSec.
  • Reviews, coordinates, and tasks all White House incoming correspondence and communication/inquiries from the White House and their staff, to include those from the general public that have been referred from members of the White House staff requiring the Department's response.

Requirements
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Conditions of employment
  • U.S. Citizenship is required
  • Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/Home/Registration)
  • May be required to successfully complete a probationary/trial period
  • Must be determined suitable for federal employment
  • Required to participate in the direct deposit program
  • This position is subject to pre-employment and random drug testing
  • This position is subject to the DoD Priority Placement Program
  • This position requires you to obtain and maintain a Top-Secret (TS) security clearance
  • This position may require you to work unusual hours during peak work periods on an unscheduled/no advance notice basis
  • The incumbent of the position is subject to "on-call" readiness for work during off-duty periods
  • The incumbent serves as a Correspondence Analyst on a rotating shift basis in the Correspondence Analysis Branch

Qualifications
In order to qualify for this position, you must meet the requirements described below.
You may qualify at the GS-12 level, if you fulfill the following qualification requirement:
One year of specialized experience equivalent to the GS-11 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your experience:
  1. Analyzing complex correspondence to determine the appropriate action office, required coordinators, and suspense dates, while utilizing an automated correspondence and task management system to control, route, and archive official records; and
  2. Independently managing a portfolio of suspense actions by monitoring progress, reconciling discrepancies, and serving as a liaison between action officers and senior leadership to ensure timely and accurate completion of priority tasking; and
  3. Applying comprehensive knowledge of correspondence management policies (such as DoD manuals for written material, information security marking requirements, and proper identification of addressees) to conduct quality reviews of outgoing correspondence packages, ensuring adherence to procedural, grammatical, and security requirements.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience.
All qualifications and education requirements must be met by the closing date of this announcement and clearly documented in your resume.Your resume may not exceed two (2) pagesFor qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the duration of your creditable experience for qualification requirements, you will be removed from consideration.
Read more about what should I include in my federal resume at https://help.usajobs.gov/faq/application/documents/resume/what-to-include
ACTIVE DUTY SERVICE MEMBERS: Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, as part of their application package, a "certification" of active service in lieu of a DD-214, indicating the service member is otherwise eligible and will be discharged or released within 120 days from the date of submission.. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. This "certification" must include your rank, dates of active duty service, type of discharge and character of service (i.e. honorable), and date any terminal leave will begin. It must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters. Active duty members that fail to provide a valid "certification" of service with their initial application will be found "not eligible". Members may be appointed before the effective date of their military retirement/separation if they are on terminal leave.
Current or Former Political Appointees: Agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office.
Time-in-grade requirements must be met by the closing date of this announcement and clearly documented in your resume.
Education
Education cannot be substituted for experience.
Additional information
Probationary Periods: As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
  • your performance and conduct;
  • the needs and interests of the agency;
  • whether your continued employment would advance organizational goals of the agency or the Government; and
  • whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Interagency Career Transition Assistance Program (ICTAP): This program applies to employees who have been involuntarily separated from a federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet ICTAP eligibility criteria; (2) be rated well-qualified for the position; and, (3) submit the appropriate documentation to support your ICTAP eligibility. For more information visit: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.
Reemployed Annuitants: Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants (DODI 1400.25, volume 300). http://www.esd.whs.mil/DD/DoD-Issuances/140025/
Nepotism: Under the provisions of 5 USC 3110, an individual may not be appointed into a position if the position is under the supervisory chain of command of a relative.
Additional vacancies may be filled by this announcement.
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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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