Contracts Assistant Jobs in Spring, TX (NOW HIRING)

Salary: $24.44 - $25.35 Hourly
Location : Houston, Texas
Job Type: Full Time
Job Number: 39147
Department: Houston Public Works
Division: HW-Drinking Water Operations (DWO)
Opening Date: 07/15/2026
Closing Date: 7/29/2026 11:59 PM Central
POSITION OVERVIEW
Applications accepted from: ALL PERSONS INTERESTED
Service Line/Section: Houston Water / Drinking Water Operations
Reporting Location: 7027 Ardmore St, Houston, TX 77054, USA
Workdays & Hours: Monday - Friday 8 am - 5 pm*
*Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Assist with preparation of the Contract Project Manuals. Verify Standard Specifications requirements are included in the Project Manual as required by the City Engineer's Office. Assist with producing Front-End Documents for Construction Contracts. Assist with reviewing the Pre-Bid package and Post Bid Documents. Schedule notifying staff of and attend pre bid meetings. Assist with the Pre-Construction Meetings with Contract Awardees. Assist with preparing the Pre-Construction Agenda and official documentation for the meeting. Assist with Coordination and Processing of Professional Engineering Service Contracts (PES), Construction, Management, and Inspection (CM&I) from start to Council Approval. Assist with the coordination and processing of Service Contracts. Assist with the Procurement (Purchase Order) requests for Service and Materials. Proofread Vendor invoices for accuracy and route invoices for signatures and payment. Reviewing and monitoring the MWSBE goal of the assigned contract for compliance. Monitoring Contract Compliance documents such as Certificate of Insurance, Drug Policy Submittals, etc. for expiration dates. Reviewing and Monitoring Pay or Play Program of assigned contract for compliance. Assist with financial reports requested by upper Management. Reviews invoices in SAP for accuracy. Prepare contract and contract financial reports as requested. Create, update, close service request and work orders in INFOR, as well as update data into Citrix and/or flushing log application. Create and track reports in Excel or Contract Payment System as requested. Assist with administrative duties and special projects as requested.
WORKING CONDITIONS
There is only a slight source of discomfort from exposure to less-than-optimal temperature and air conditions. The position may involve dealing with situations where there is occasional exposure to office chemicals.
This is a Department of Houston Public Works Emergency Management position at the Tier II Level.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Public Administration, Liberal Arts or a related field.
Substitution: Responsible, professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
EXPERIENCE REQUIREMENTS
No experience needed.
LICENSE REQUIREMENTS
None
PREFERENCES
Preference will be given to applicants with

• Contract Compliance, Procurement, and/or Purchasing background
• Training and/or Certification in Contract Administration, Contract Compliance, SAP or Payroll System, Project Management or Project Procurement, Invoice Tracking
• Strong communication skills, verbal, and written Candidates who have a customer service background
• Strong computer skills with good knowledge of working in Office Applications, including Excel and MS Word are a plus.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED: None
However, the department may administer a skills assessment test.
SAFETY IMPACT POSITION: Yes
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
PAY GRADE: 15
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at:
To view your detailed application status, please log-in to your online profile by visiting: or call 832-393-6737
If you need special services or accommodations, call (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 13 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Please select education level completed.

• Less than High school diploma/GED
• High School Diploma/GED
• Associates degree in Business Administration, Public Administration, Liberal Arts or a related field.
• Bachelors degree or higher in Business Administration, Public Administration, Liberal Arts or a related field.
• None of the above

02
How many years of experience do you have in professional administrative?

• Less than 2 years of experience
• 2 to 4 years of experience
• 4 to 6 years of experience
• 6 or more years
• None of the above

03
I have experience in:

• Microsoft Office
• Office of Business opportunity and MSWDBE monitoring
• Procurement of contracts and Invoicing
• Contract Compliance
• Administrative duties
• Communicating with the public and other department entities
• Work order Management System Experience
• Digital record keeping experience
• None

04
Please indicate your level of proficiency using Microsoft Word.

• No experience
• Beginner (e.g. creating new document, formatting, page layout, etc.)
• Intermediate (e.g. adding headers/footers, page numbering, modify template, etc.)
• Advanced (e.g. creating mail merge, track changes, document protection, etc.)

05
Please indicate your level of proficiency using Microsoft Excel.

• No experience
• Beginner (e.g. moving/copying data, applying cell borders, simple formulas)
• Intermediate (e.g. transposing data, creating outlines to summarize/consolidate data, using functions to format text)
• Advanced (e.g. validating data, importing/exporting XML data, running/recording macros)

06
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or general discharge under honorable conditions?

• Yes
• No

07
Are you currently a CURRENT Houston Public Works Employee?

• Yes
• No

Required Question