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Contracting Assistant Jobs in Humacao, PR (NOW HIRING)

Pinnaql

EHSS Coordinator

Juncos, PR · On-site

Support safe work permit coordination and contractor compliance activities during project execution. * Assist with coordination of toolbox talks, safety communications, and EHSS awareness activities.

Pinnaql

EHSS Coordinator

Humacao, PR · On-site

Support safe work permit coordination and contractor compliance activities during project execution. * Assist with coordination of toolbox talks, safety communications, and EHSS awareness activities.

AES

Lead Technician, BOP

San Juan, PR · On-site

$43K - $55K/yr

Maintain good working relationships with contractors, suppliers, and key stakeholders. * Respond to or assist during emergency situations and plant restoration activities as required. Educational and ...

Tetra Tech, Inc.

Health & Safety Officer

Guaynabo, PR · On-site

Monitor field activities to ensure employees and contractors follow established safety procedures ... assist in identifying root causes and corrective measures. * Support emergency preparedness ...

Tetra Tech

Health & Safety Officer

Guaynabo, PR · On-site

Monitor field activities to ensure employees and contractors follow established safety procedures ... assist in identifying root causes and corrective measures. * Support emergency preparedness ...

Veg Group

Project Engineer

Humacao, PR · On-site

$75 - $100/hr

Coordinate with equipment vendors, contractors, engineering firms, and internal stakeholders to ... * Assist with project planning, scheduling, procurement coordination, and tracking of technical ...

New

ProQualityNetwork

Senior Engineer 35449

Juncos, PR

$101K - $139K/yr

Coordinate activities with engineering firms, consultants, architects, contractors, and vendors. * Assist in the development and management of project budgets. Cross-Functional Collaboration Partner ...

Veg Group

Project Engineer

Gurabo, PR · On-site

$70 - $90/hr

Coordinate with equipment vendors, contractors, engineering firms, and internal stakeholders to ... * Assist with project planning, scheduling, procurement coordination, and tracking of technical ...

New

Pinnaql

Project Engineer

Punta Santiago, PR · On-site

Coordinate with equipment vendors, contractors, engineering firms, and internal stakeholders to ... * Assist with project planning, scheduling, procurement coordination, and tracking of technical ...

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All JobsContracting JobsContracting Assistant JobsContracting Assistant Jobs in Humacao, PR

Contracting Assistant information

What is a contracting assistant?

Contracting Assistants are administrative professionals who support procurement and contracting activities within an organization. They help prepare, review, and process contracts, ensuring compliance with company policies and relevant laws. Their duties often include maintaining contract files, tracking deadlines, communicating with vendors or clients, and assisting with bid and proposal documentation. Contracting Assistants play a vital role in helping contracts move smoothly through each stage of the procurement process.

What are some common challenges contracting assistants face when managing multiple contracts simultaneously?

Contracting Assistants often juggle several contracts at once, which requires strong organizational and time-management skills. Common challenges include tracking deadlines for deliverables, ensuring compliance with varying contract terms, and staying updated on changes in regulations or company policies. To succeed, it's important to use effective tracking tools, communicate regularly with team members and vendors, and proactively identify potential issues before they escalate. Collaboration with legal, procurement, and finance teams is also crucial for resolving discrepancies and ensuring smooth contract execution.

What are the key skills and qualifications needed to thrive as a contracting assistant, and why are they important?

To thrive as a Contracting Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of contract administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with contract management systems, procurement software, and document tracking tools is typically expected. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and handle multiple tasks efficiently. These competencies are crucial for ensuring accurate contract processing, compliance, and effective support to contracting teams.

What is the difference between Contracting Assistant vs Contract Specialist?

AspectContracting AssistantContract Specialist
CredentialsTypically high school diploma or equivalent; some roles may require certificationUsually requires a bachelor's degree; certifications like NCMA's CPCM are common
Work EnvironmentOffice settings within government or corporate procurement departmentsMore independent roles within government agencies or large corporations
Employer & IndustryGovernment agencies, defense contractors, large corporationsFederal government, defense, aerospace, and large organizations
Search & Comparison IntentUnderstanding entry-level or support roles in contractingSeeking detailed responsibilities and qualifications for contracting roles

In summary, a Contracting Assistant typically supports contracting processes with entry-level responsibilities, while a Contract Specialist handles more complex contract management tasks and often requires specialized certifications and experience.

Contracting Assistant jobs near you

EHSS Coordinator

Pinnaql

Juncos, PR • On-site

Full-time

Re-posted 22 days ago

Job description

Validation & Engineering Group, Inc. (V&EG) a Pinnaql company is a leading services supplier who provides solutions for the Pharmaceutical, Biotechnology, Chemical, Food, and Medical Devices industries in the following areas: Laboratory, Compliance, Computer, Engineering, Project Management, Validation, and other services.
We are seeking a talented, dedicated individual committed to work under the highest ethics standards for the following position:
  • EHSS Coordinator

Position Summary
The EHSS Coordinator will support capital projects and technical initiatives within regulated pharmaceutical and biotechnology manufacturing environments by coordinating Environmental, Health, Safety, and Sustainability (EHSS) activities associated with project execution and construction-related work.
This role is responsible for supporting safe project execution, monitoring EHSS compliance expectations, coordinating permits and field safety activities, and assisting project teams in maintaining alignment with applicable site procedures and regulatory requirements.
Projects may support manufacturing operations, packaging systems, facilities upgrades, utilities, cleanroom improvements, equipment installations, commissioning activities, and other regulated engineering programs.
Key Responsibilities
  • Support EHSS activities associated with capital projects, engineering initiatives, and construction-related activities.
  • Coordinate project safety activities in alignment with applicable site EHSS procedures and requirements.
  • Support development and implementation of project-specific EHSS plans, permits, and field safety coordination activities.
  • Support safe work permit coordination and contractor compliance activities during project execution.
  • Assist with coordination of toolbox talks, safety communications, and EHSS awareness activities.
  • Participate in field inspections, safety walkthroughs, hazard identification activities, and project safety observations.
  • Support investigation and documentation of EHSS incidents, observations, near misses, and corrective actions as required.
  • Coordinate with Project Managers, Engineering, Operations, contractors, and project teams to support safe project execution activities.
  • Support tracking and reporting of EHSS metrics, observations, and project-related safety documentation.
  • Participate in project meetings and support communication of EHSS expectations, observations, risks, and action items.
  • Support environmental compliance activities, waste handling coordination, and applicable site environmental procedures as required.
  • Ensure EHSS coordination activities are performed in alignment with applicable site procedures, regulatory requirements, and project expectations.

Qualifications & Experience
  • Associate's or Bachelor's degree in Environmental Health & Safety, Industrial Hygiene, Engineering, Science, or related field preferred.
  • Minimum of 3 years of experience supporting EHSS activities within pharmaceutical, biotechnology, manufacturing, industrial, construction, or other regulated environments.
  • Experience supporting construction activities, contractor safety coordination, engineering projects, manufacturing operations, or capital projects is preferred.
  • Familiarity with EHSS procedures, safe work permits, hazard identification, incident reporting, and contractor safety practices.
  • Knowledge of OSHA regulations and general industrial safety practices is preferred.
  • EHSS certifications or safety-related training are preferred.
  • Strong organizational, communication, and problem-solving skills with attention to detail and the ability to support multiple priorities.
  • Excellent verbal and written communication skills in both English and Spanish.

Additional Requirements
  • Ability to work on-site in the eastern region of Puerto Rico.
  • Must be eligible to complete client-required onboarding, training, and site access requirements.
  • Ability to work effectively within fast-paced and highly regulated environments.

The above statements describe the general nature and level of work performed and do not represent an exhaustive list of responsibilities.
At Validation & Engineering Group, people always come first. We believe that when you're empowered to do your best work, bold ideas thrive and real progress happens. This isn't just a job - it's an opportunity to make a meaningful difference by shaping the future of healthcare and technology alongside a purpose-driven, supportive team.
Excited to build something meaningful together? We look forward to hearing from you.
Validation & Engineering Group is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

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