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Contracting Assistant Jobs in Rhode Island (NOW HIRING)

Veracity

Administrative Assistant

Providence, RI · On-site

$18.25 - $24.50/hr

Contractor - Onsite (1 Position) Duration: 3 Months Shift: Monday-Friday, 08:00 AM - 04:30 PM Hours Per Week: 40 Experience Required: 5 Years The Administrative Assistant is responsible for ...

Confidentially

Be Seen First

Assistant Director of Operations

Warwick, RI · On-site

$80K/yr

The Assistant Director is responsible for leading operational staff, coordinating day-to-day ... Contractor and Project Oversight * Monitor contractor and vendor activities occurring throughout ...

Seek Now

Field Inspector 1099 Contractor

Providence, RI · On-site

Seek Now is searching for capable 1099 independent sub-contractors to provide accurate, impartial ... Our 1099 Field Inspectors are the frontline experts who assist and collect data for our clients in ...

NIC Johnston LLC

Dental Assistant

Johnston, RI

$24 - $32/hr

Feel confident that you have a company behind you rather than being a 1099 Contractor. Nuvia offers ... The dental assistant (surgical assistant) at Nuvia Dental Implant Center plays a crucial role in ...

Nuvia Dental Implant Center

Dental Assistant

Johnston, RI · On-site

$24 - $46/hr

Feel confident that you have a company behind you rather than being a 1099 Contractor. Nuvia offers ... The dental assistant (surgical assistant) at Nuvia Dental Implant Center plays a crucial role in ...

Niktor

PTA/Rehab

Providence, RI · On-site

$28.25 - $37.50/hr

... Assist patients in restoring mobility, improving function, and achieving treatment goals ... contractor is flexible on locations.

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Contracting Assistant information

What is a contracting assistant?

Contracting Assistants are administrative professionals who support procurement and contracting activities within an organization. They help prepare, review, and process contracts, ensuring compliance with company policies and relevant laws. Their duties often include maintaining contract files, tracking deadlines, communicating with vendors or clients, and assisting with bid and proposal documentation. Contracting Assistants play a vital role in helping contracts move smoothly through each stage of the procurement process.

What are some common challenges contracting assistants face when managing multiple contracts simultaneously?

Contracting Assistants often juggle several contracts at once, which requires strong organizational and time-management skills. Common challenges include tracking deadlines for deliverables, ensuring compliance with varying contract terms, and staying updated on changes in regulations or company policies. To succeed, it's important to use effective tracking tools, communicate regularly with team members and vendors, and proactively identify potential issues before they escalate. Collaboration with legal, procurement, and finance teams is also crucial for resolving discrepancies and ensuring smooth contract execution.

What are the key skills and qualifications needed to thrive as a contracting assistant, and why are they important?

To thrive as a Contracting Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of contract administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with contract management systems, procurement software, and document tracking tools is typically expected. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and handle multiple tasks efficiently. These competencies are crucial for ensuring accurate contract processing, compliance, and effective support to contracting teams.

What is the difference between Contracting Assistant vs Contract Specialist?

AspectContracting AssistantContract Specialist
CredentialsTypically high school diploma or equivalent; some roles may require certificationUsually requires a bachelor's degree; certifications like NCMA's CPCM are common
Work EnvironmentOffice settings within government or corporate procurement departmentsMore independent roles within government agencies or large corporations
Employer & IndustryGovernment agencies, defense contractors, large corporationsFederal government, defense, aerospace, and large organizations
Search & Comparison IntentUnderstanding entry-level or support roles in contractingSeeking detailed responsibilities and qualifications for contracting roles

In summary, a Contracting Assistant typically supports contracting processes with entry-level responsibilities, while a Contract Specialist handles more complex contract management tasks and often requires specialized certifications and experience.

What are the most commonly searched types of Contracting jobs in Rhode Island?

The most popular types of Contracting jobs in Rhode Island are:

What cities in Rhode Island are hiring for Contracting Assistant jobs?

Cities in Rhode Island with the most Contracting Assistant job openings:

Contracting Assistant jobs near you

Administrative Assistant

Veracity

Providence, RI • On-site

$18.25 - $24.50/hr

Other

Re-posted yesterday

Job description

Administrative Assistant
Providence, RI 02906
Employment Type: Contractor - Onsite (1 Position)
Duration: 3 Months
Shift: Monday-Friday, 08:00 AM - 04:30 PM
Hours Per Week: 40
Experience Required: 5 Years
The Administrative Assistant is responsible for overseeing clerical operations and supporting non-nursing administrative functions within the Home Medical Equipment department. This role works closely with department leadership, internal staff, external vendors, and contractors. The Administrative Assistant helps maintain departmental efficiency through strong organizational skills, precise record keeping, effective communication, and the ability to independently prioritize daily tasks.
Key Responsibilities
Administrative & Clerical Support
  • Oversee daily clerical activities and provide administrative support across the unit.
  • Serve as a key point of contact for internal and external staff, vendors, and contractors.
  • Facilitate the flow of written and electronic correspondence.
  • Perform secretarial duties such as screening telephone calls, typing, filing, and managing office communications.
  • Maintain department manuals, files, and required documentation.
Operational & Department Support
  • Assist in preparing and monitoring departmental budgets.
  • Process purchase orders and maintain tracking of departmental spending.
  • Gather data for statistical reports and maintain relevant departmental metrics.
  • Support nurse managers and department managers by understanding their general areas of responsibility.
  • Attend department meetings and record minutes accurately.
  • Assist with supervision and education of secretarial staff when required.
Recordkeeping & Compliance
  • Maintain appropriate department records and documentation.
  • Ensure timely updates to manuals, procedures, and reference materials.
  • Provide reliable and accurate information as needed to support unit operations.
Autonomy & Work Management
  • Act independently to prioritize tasks and manage workload effectively.
  • Utilize strong communication and interpersonal skills to support a positive team environment.
Qualifications & Skills
Education
  • High school diploma required.
  • Minimum one year of college or business school training in secretarial procedures preferred.
Experience
  • 3-4 years of administrative or secretarial work experience required.
  • Prior healthcare or hospital experience preferred.
  • Familiarity with medical terminology is a plus.
Skills & Competencies
  • Excellent secretarial, administrative, and organizational skills.
  • Strong communication and interpersonal abilities.
  • Able to manage multiple tasks with high attention to detail.
  • Proficiency in standard office software and equipment.
  • Professionalism, discretion, and ability to maintain confidentiality.
  • Ability to act independently and prioritize workload.
Recruiter Submission Template -
Full Name:
Highest Education (HS Diploma / College / Business School - details):
Years of Administrative/Secretarial Experience:
Experience in Hospital/Healthcare Setting (Yes/No - details):
Experience with Medical Terminology (Yes/No):
Experience Processing Purchase Orders (Yes/No - details):
Experience Supporting Department Budgets (Yes/No - details):
Experience Handling Clerical Operations / Office Coordination (Yes/No - details):
Motivation / Reason for Interest in This Role:
Reason for Relocation to Providence, RI 02906 (If applicable):
Shift Availability (Mon-Fri, 8:00-16:30): Yes/No:
Contact Number:
Email ID:
LinkedIn Profile:
Full Address (City, State, ZIP):
Notice Period (Weeks):
Current Work Authorization (US Citizen / GC / H1B / Other):
Expected Hourly Rate on W2:
Notice Period (Weeks):
Interview Availability:
Are you willing to relocate on your own expenses and work onsite at Providence, RI 02906?

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