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Job Description - Contract Specialist II or III (2602110)

Contract Specialist II or III - ( 2602110 )

TxDOT Fort Worth District is looking for a Contract Specialist II or III to join our team in Cleburne, TX. We are seeking a highly motivated individual to be part of our procurement and contract management team. As a Contract Specialist, you will work with a variety of contracts, vendors, and stakeholders while supporting the procurement needs of the district. This position requires strong attention to detail, excellent customer service skills, and a collaborative mindset.

With a workforce of over 13,000 employees and opportunities for growth and development, we value employee work-life balance. Employees benefit from a wide range of programs, including wellness initiatives, career development opportunities, retirement benefits, tuition assistance, and more.

If you enjoy working in a fast-paced environment, learning new skills, and providing quality service to others, join us and let us help you reach your career goals!

2200 FM 2280, Cleburne, TX 76033

• Construction Inspector II: B18 / $48,244 - $76,028 (yearly)
• Construction Inspector III: B20 / $51,158 - $81,351 (yearly)

45,521.00

81,351.00

Yearly

Johnson/Cleburne Ae/Maint 2200 FM 2280 Cleburne 76033

UST-Texas-Fort Worth

Yes, 10 % of the Time

Day

Onsite

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

• Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
• Assists with recommending policy and/or procedure changes.
• Administers district Set-Aside programs and building maintenance contracts (BMC) and other consultant contracts.
• Assists in receiving payments, preparing deposit vouchers and entering data in an automated information management system.
• Assists in researching state and federal statutes and opinions, Department policies and previous contracts.
• Assists or briefs the District Consultant Review Committee (DCRC), Consultant Approval Team (CAT) or the Department’s Consultant Review Committee (CRC) on consultant contract related matters.
• Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
• Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
• Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.
• Serves on project, partnering and quality management teams.
• Performs other job responsibilities as assigned.
• Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
• Meets with project managers to identify objectives, needs and issues concerning project contracts.
• Monitors and coordinates with the General Services Division.
• Monitors, updates and reconciles accounts and contracts in an automated information management system to include Financial Information Management System (FIMS) and Budget Monitoring System.
• Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.
• Prepares certified documents in response to subpoenas, court and open records requests.
• Prepares cost analysis studies for contracts.

Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

2 YEARS Contract administration, administrative support, bookkeeping or accounting (Experience can be satisfied by fulltime or prorated parttime equivalent). Related graduate level education may be substituted for experience on a year per year basis.

3 YEARS in contract administration, administrative support, bookkeeping or accounting. (Experience can be satisfied by fulltime or prorated parttime equivalent). Related graduate level education may be substituted for experience on a year per year basis.

Valid driver’s license. This position requires driving a state vehicle.

Cert TX Contract Mgr (CTCM)

• Contract writing and specifications
• Applicable computer operating systems and relevant applications
• Contract development and oversight
• Contract negotiation, development and management methods
• Contract administration/management systems
• Contract record-keeping
• Contract billing procedures
• Applicable laws, rules, and regulations
• Monitoring contracts and procedures
• Using computers, applicable programs, applications, and systems
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures, and terminology
• Required to work hours other than 8 to 5.
• Required to work under exposure to inclement weather conditions.
• Required to wear personal protective equipment provided by employer and comply with all safety requirements.
• Employee may be contacted during off-duty hours to see if he or she can report to work within one (1) for emergency conditions within one hour.

General Servs/Contracts/Purch

Full-time

Regular

Standard

Non-Management

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.