Contract Executive Assistant Jobs in Ridgefield, CT

RVNAhealth is are seeking an experienced Executive Assistant & Project Manager to serve as a trusted strategic partner to our President & CEO and Executive Leadership Team.

This highly visible role combines executive-level administrative support with project management, Board governance, contract administration, and organizational planning. You'll play a key role in advancing strategic initiatives, coordinating executive operations, and ensuring the successful execution of leadership priorities across the organization.

• Provide executive-level support to the President & CEO and Executive Leadership Team.
• Manage complex calendars, meetings, travel, executive correspondence, presentations, and briefing materials.
• Coordinate leadership meetings, Town Halls, retreats, community events, and executive engagements.
• Prepare professional reports, presentations, agendas, and communications while maintaining the highest level of confidentiality.

• Coordinate all Board of Directors and committee meetings, including agendas, materials, minutes, and follow-up.
• Maintain Board records, governance documents, annual calendars, and the Board SharePoint portal.
• Support Board orientation, retreats, and governance activities.

• Lead coordination of the organization's Annual Business Plan and annual goal-setting process.
• Manage organization-wide strategic initiatives, executive projects, and cross-functional operational improvements.
• Develop project timelines, monitor milestones, track deliverables, and provide executive reporting.
• Support accreditation activities, regulatory readiness, quality improvement initiatives, technology implementations, and organizational change efforts.

• Serve as the administrator for agency-wide contracts, maintaining electronic records, tracking renewals, and coordinating contract execution.
• Coordinate Executive Leadership Team meetings, executive records, organizational documentation, and administrative processes.
• Support fundraising activities, executive onboarding, community engagement, and special organizational events.

• Assist leadership with accreditation, licensing, regulatory surveys, credentialing activities, and required organizational filings.
• Create reports, dashboards, presentations, and executive communications using Microsoft Office and SharePoint.
• Leverage technology and automation to improve workflow efficiency and support virtual collaboration.

• Bachelor's degree preferred or an equivalent combination of education and experience.
• Five or more years of progressively responsible executive support experience, preferably in healthcare, nonprofit, or another regulated industry.
• Demonstrated experience managing projects involving multiple stakeholders and competing priorities.
• Experience supporting senior executives and a Board of Directors or governing body.
• Strong organizational, project management, and time management skills with exceptional attention to detail.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong technology aptitude with the ability to quickly learn new software and productivity tools.
• Experience with contract administration, document management, or business operations preferred.
• Familiarity with healthcare accreditation, regulatory compliance, nonprofit governance, and credentialing processes is highly desirable.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to exercise sound judgment, maintain confidentiality, and build effective relationships across all levels of the organization.

Benefits:

RVNAhealth offers eligible full-time employees a comprehensive benefits package including medical, dental, vision, and prescription coverage; 403(b) retirement savings; paid time off and holidays; employer-paid life and disability insurance; wellness and employee assistance programs; tuition reimbursement; professional development opportunities; and additional voluntary benefits. Benefits are subject to eligibility requirements and plan terms.

Compensation:

The pay range listed represents RVNAhealth's commitment to pay transparency and is a reasonable estimate of possible compensation for this role at the time of posting. The final salary for this role will be determined based on careful consideration of a variety of factors, such as the candidate's exact location, experience, and expertise related to the qualifications.

RVNAhealth is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.