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Contract Event Planner Jobs in Latham, NY (NOW HIRING)

Alphabe Insight Inc

Event Coordinator

Albany, NY

$57K - $59K/yr

The ideal candidate will oversee event planning, coordination, and execution from concept to ... Manage vendor relationships, contracts, and on-site event operations. * Ensure all events adhere to ...

Alphabe Insight Inc

Event Coordinator

Albany, NY · On-site

$57K - $59K/yr

The ideal candidate will oversee event planning, coordination, and execution from concept to ... Manage vendor relationships, contracts, and on-site event operations. * Ensure all events adhere to ...

In Our Own Voices, Inc.

Be Seen First

Senior Events Coordinator

Albany, NY · On-site

$57K - $68.50K/yr

... and contracts with professionalism and accountability • Ensure events are executed on time, on ... and maintain strong event planning systems and workflows • Track budgets, attendance ...

In Our Own Voices, Inc.

Be Seen First

Senior Events Coordinator

Albany, NY · On-site

$57K - $68.50K/yr

... and contracts with professionalism and accountability • Ensure events are executed on time, on ... and maintain strong event planning systems and workflows • Track budgets, attendance ...

Leigh and Co.

Wedding Coordinator

Albany, NY

$350/wk

Events is a fast-growing wedding planning company based throughout the entire United States - we ... This position is a contract role and you can pick your own schedule! Training is provided. Pay is ...

Leigh and Co.

Wedding Coordinator

Albany, NY · On-site

$350/wk

Events is a fast-growing wedding planning company based throughout the entire United States - we ... This position is a contract role and you can pick your own schedule! Training is provided. Pay is ...

Leigh and Co.

Wedding Coordinator

Albany, NY · On-site

$350/wk

Events is a fast-growing wedding planning company based throughout the entire United States - we ... This position is a contract role and you can pick your own schedule! Training is provided. Pay is ...

National Grid

Manager, Strategic Workforce Planning

Albany, NY · Hybrid

$99.80K - $137.50K/yr

... contract updates, budgeting, annual program updates, scholarship promotion with community and ... Coordinate and execute cross-functional strategic workforce development meetings and events across ...

Latham Pool Products, Inc.

Executive Assistant

Latham, NY · On-site +1

$62.50K - $83K/yr

Experienced in event planning, travel coordination, and basic contract review. * Able to work onsite Monday-Friday, 8:00 a.m.-5:00 p.m., with after-hours support as needed. * Occasional travel for ...

Latham, The Pool Company

Executive Assistant

Latham, NY · On-site

$62.50K/yr

Experienced in event planning, travel coordination, and basic contract review. * Able to work onsite Monday-Friday, 8:00 a.m.-5:00 p.m., with after-hours support as needed. * Occasional travel for ...

Latham Pool Products, Inc

Executive Assistant

Latham, NY · On-site

$62.50K - $83K/yr

Experienced in event planning, travel coordination, and basic contract review. * Able to work onsite Monday-Friday, 8:00 a.m.-5:00 p.m., with after-hours support as needed. * Occasional travel for ...

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$13

$29

$42

How much do contract event planner jobs pay per hour?

As of May 28, 2026, the average hourly pay for contract event planner in Latham, NY is $29.43, according to ZipRecruiter salary data. Most workers in this role earn between $23.22 and $34.13 per hour, depending on experience, location, and employer.

What Does a Contract Event Planner Do?

Contract event planners are independent contractors hired to organize and coordinate all the aspects of an event. In this role, you discuss the needs and expectations of your client concerning the size and other details of the event. If the venue has not been chosen, your first responsibility is to help your client find a location to hold the event. Then you research and book various vendors that can provide the look and feel that your client wants, such as caterers, florists, and DJs or live bands. Open communication with your client throughout the planning process is essential to ensure that the details are approved and on budget. Many contract event planners are also expected to attend the event and assist with any issues that arise on that day.

What are the key skills and qualifications needed to thrive as a Contract Event Planner, and why are they important?

To thrive as a Contract Event Planner, you need expertise in project management, budgeting, logistics, and strong knowledge of the events industry, often supported by a degree in hospitality or a related field. Familiarity with event management software (such as Cvent or Eventbrite), vendor management platforms, and, in some cases, certifications like the Certified Meeting Professional (CMP) designation is valuable. Exceptional organizational skills, creativity, negotiation abilities, and effective communication help you stand out by ensuring seamless event execution and client satisfaction. These competencies are crucial for managing complex events, meeting client expectations, and delivering memorable experiences within deadlines and budgets.

How does a contract event planner typically coordinate with vendors and clients during the planning process?

As a contract event planner, you will act as the main point of contact between clients and various vendors such as caterers, venues, and audiovisual teams. This involves regular communication to clarify client expectations, negotiate contracts, and ensure timelines are met. You'll often use project management tools and attend site visits to oversee progress and troubleshoot any issues. Strong organizational skills and proactive communication are essential for ensuring all parties are aligned and that the event runs smoothly.

What are contract event planners?

Contract event planners are professionals who are hired on a temporary or project basis to organize and manage events such as conferences, weddings, corporate meetings, or parties. Unlike full-time staff, they typically work independently or through an agency and handle all aspects of event planning, including budgeting, vendor coordination, logistics, and on-site management. Their role is to ensure events run smoothly and meet the client's objectives, drawing on their expertise and network of contacts. Contract event planners offer flexibility and specialized skills, making them a popular choice for clients with occasional or unique event needs.

What is the difference between Contract Event Planner vs Freelance Event Coordinator?

AspectContract Event PlannerFreelance Event Coordinator
CredentialsEvent planning certifications, relevant experienceEvent planning experience, certifications optional
Work EnvironmentTypically hired for specific projects, often through agencies or companiesSelf-employed, manages multiple clients independently
Employer/Industry UsageUsed by event planning firms, corporations, and agenciesCommon among independent professionals and small businesses
Search/Comparison IntentLooking for contractual event planning rolesSeeking freelance event coordination opportunities

The main difference is that Contract Event Planners are usually hired through agencies or companies for specific projects, often requiring formal certifications. Freelance Event Coordinators operate independently, managing multiple clients without employer oversight. Both roles involve event organization, but their work arrangements and employment structures differ.

More about Contract Event Planner jobs
What job categories do people searching Contract Event Planner jobs in Latham, NY look for? The top searched job categories for Contract Event Planner jobs in Latham, NY are:
What cities near Latham, NY are hiring for Contract Event Planner jobs? Cities near Latham, NY with the most Contract Event Planner job openings:
Contract Event Planner jobs near you
Infographic showing various Contract Event Planner job openings in Latham, NY as of May 2026, with employment types broken down into 4% As Needed, 42% Full Time, 52% Part Time, and 2% Temporary. Highlights an 14% Physical, 10% Hybrid, and 76% Remote job distribution, with an average salary of $61,210 per year, or $29.4 per hour.

Event Coordinator

Alphabe Insight Inc

Albany, NY

$57K - $59K/yr

Full-time

Posted 10 days ago

Job description

Company Description

About Us

At Lumina Agency Inc, we believe that success begins with precision, creativity, and collaboration. As a forward-thinking agency specializing in business development and integrated project management, we bring clarity and innovation to every initiative we undertake. Our team is driven by excellence, fueled by strategic insight, and dedicated to delivering results that exceed expectations. Join a workplace where vision meets execution - and where your ideas can make a measurable impact.

Job Description

Job Description

We are seeking a detail-oriented and dynamic Event Coordinator to join our growing team in Albany, NY. The ideal candidate will oversee event planning, coordination, and execution from concept to completion. You will work closely with clients, vendors, and internal teams to ensure every event reflects Lumina's high standards of quality and professionalism.

Responsibilities

  • Coordinate all aspects of event planning, including budgeting, timelines, and logistics.

  • Communicate effectively with clients to understand their vision and objectives.

  • Collaborate with internal creative, marketing, and production teams to execute events seamlessly.

  • Manage vendor relationships, contracts, and on-site event operations.

  • Ensure all events adhere to brand standards, safety regulations, and client expectations.

  • Monitor post-event feedback to improve future event performance.

Qualifications

Qualifications

  • Bachelor's degree in Event Management, Communications, Marketing, or related field preferred.

  • 2+ years of experience in event planning, coordination, or project management.

  • Strong organizational and multitasking abilities with attention to detail.

  • Excellent communication and problem-solving skills.

  • Ability to work under pressure and meet deadlines in a fast-paced environment.

  • Proficiency in Microsoft Office Suite and project management tools.

Additional Information

Benefits

  • Competitive salary package ($57,000-$59,000 per year).

  • Professional growth and advancement opportunities.

  • Supportive and creative work environment.

  • Comprehensive training and development programs.

  • Opportunity to work on high-impact events with top-tier clients.

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