Contract Data Entry Jobs in San Ramon, CA (NOW HIRING)

6 month contract for a Category Coordinator role with a leading client in San Francisco, CA. APPLY NOW!!!!

Title: Category Coordinator

Location: SF, CA

Openings: x4

Workplace type: Hybrid- 3 days a week onsite (M-F regular 40 hour work week)

Type: Contract

Pay: $50+/hour on w2 (market rate)

Length: 6 months

Screenings: video screen prior to submission, full panel drug and background once hired

IV process: 2 rounds

+optional benefits, long term contract with ability to extend or convert to full time

Must haves:

• Saas or software or software a service experience
• min 5+ years in procurement coordination, sourcing support, purchasing operations, AP/finance ops, or supply chain support.
• Have experience with procurement systems (Zip, Oracle, NetSuite, SAP, Coupa,
• Ariba, etc.).
• Excel at attention to detail and accuracy in data entry and approvals.
• Are service-oriented and responsive — you like being embedded with teams and helping them move fast.

About the Team

(client name removed)’s Procurement team enables some of the most ambitious technology programs in the world. We partner across the organization to ensure every purchase request and contract is completed with speed, accuracy, and compliance.

We use an embedded pod model — small, dedicated Procurement Operations pods sit directly with category teams and the business to provide responsive support, reduce friction, and keep execution moving.

About the Role

As a Procurement Coordinator, you will be the first point of contact for our business teams. Embedded in a dedicated pod, you’ll manage purchase orders, track requests, facilitate supplier onboarding, and ensure procurement flows seamlessly through systems and approvals.

This is a hands‐on, detail‐oriented role where you’ll work closely with cross‐functional partners (e.g., sourcing, supply chain, finance) to translate requests into clean procurement transactions and maintain operational momentum. You’ll report to a Sourcing Category Lead and work alongside other coordinators, logistics, and front‐end systems support.

What You’ll Do

• Serve as the embedded procurement partner to business teams, providing responsive, high‐quality support on intake and order management.
• Guide requests through the right sourcing path to balance speed, accuracy, compliance, and cost efficiency.
• Enter and manage POs/orders in Zip/Oracle; ensure coding is correct and approvals flow smoothly.
• Facilitate supplier onboarding — gather vendor documentation, coordinate approvals, and track progress until activation; escalate delays with context and solutions.
• Partner with Legal, Security, and other cross‐functional partners to ensure contracts, NDAs, and compliance checks do not stall procurement.
• Escalate blockers, approval delays, or scope questions to sourcing managers or functional partners.
• Assist with contract and SOW workflows by ensuring correct templates, approvals, and documentation are used.
• Monitor and proactively track physical goods orders and deliveries with suppliers and logistics partners, keeping stakeholders informed at every stage.
• Maintain data accuracy across procurement systems (Zip, Oracle, PLM) for spend, supplier, and delivery information.
• Promote consistency and efficiency by identifying opportunities for standardization and aggregation of purchases.
• Communicate proactively with sourcing, supply chain, and finance stakeholders, tailoring your approach to ensure clarity and alignment.
• Generate reports and dashboards on order status, cycle times, and onboarding SLAs for your pod.
• Document and refine workflows to simplify repeat transactions and improve efficiency.
• Identify and propose ideas to improve processes, reduce friction, and scale procurement support — including opportunities to leverage automation and AI tools where appropriate.

You Might Thrive in This Role If You

• Bring 4+ years of experience in procurement coordination, sourcing support, purchasing operations, AP or finance operations, or supply chain support.
• Have experience with procurement systems (Zip, Oracle, NetSuite, SAP, Coupa, Ariba, etc.).
• Excel at attention to detail and accuracy in data entry and approvals.
• Are service‐oriented and responsive — you enjoy being embedded with teams and helping them move quickly.
• Thrive in fast‐moving environments with shifting priorities.
• Communicate clearly, escalate when needed, and adapt your approach to different audiences.
• Take pride in keeping teams moving forward by coordinating requests and resolving blockers efficiently.

Why This Role Matters

This role provides embedded, hands‐on, high‐quality procurement support for complex and fast‐moving programs. By working closely with teams, Procurement Coordinators:

• Ensure suppliers are onboarded quickly, POs flow without error, and shipments arrive on time.
• Guide requests through the correct sourcing path to balance speed, accuracy, compliance, and cost efficiency, maximizing end‐user satisfaction.
• Deliver proactive order tracking and improved visibility for stakeholders.
• Drive efficiency through standardized buying, automation opportunities, and cost‐reduction practices.

At Swoon, we believe the future is built by great teams working on the technologies that keep the world running. That’s why we focus on more than just filling roles. We help companies build the right teams at the right time – teams that move big ideas forward.

Across the US and Canada, leading organizations trust us to leverage our expertise to help them build, secure, and scale the technologies that are shaping tomorrow. The result isn’t just successful hires. It’s a hiring journey that’s as rewarding as the outcome: teams that thrive, cultures that grow stronger, and results that exceed expectations.

Because at the end of the day, we exist to help companies and people achieve their boldest ambitions.