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Consular Assistant Jobs in Reston, VA (NOW HIRING)

Koniag, Inc.

Program Support Analyst I

Washington, DC · On-site

$55K - $90K/yr

Maintain complex calendars and appointments for the PPT Deputy Assistant Secretary and Managing ... Familiarity with passport operations and consular affairs * Knowledge of federal government ...

kgs

Program Support Analyst I

Washington, DC

Maintain complex calendars and appointments for the PPT Deputy Assistant Secretary and Managing ... Familiarity with passport operations and consular affairs * Knowledge of federal government ...

Peraton

Scrum Master (Jira & Power BI)

Sterling, VA · Hybrid

$51 - $68/hr

... DT) Consular Affairs Enterprise Infrastructure Operations (CAEIO) Program. CAEIO provides ... * Assist teams with managing backlog, documenting acceptance criteria, assessing scope, and ...

Booz Allen Hamilton

Solution Architect, Lead

Mclean, VA

$112K - $257K/yr

Department of State's Consular Affairs, including passport services, visa processing, ACS, or ... As part of this commitment, the use of artificial intelligence (AI) or other tools to assist with ...

Booz Allen Hamilton

Lead Solution Architect

Mclean, VA · On-site

$112K - $257K/yr

Department of State's Consular Affairs, including passport services, visa processing, ACS, or ... As part of this commitment, the use of artificial intelligence (AI) or other tools to assist with ...

Eagle Harbor LLC

Team Leader (TL) (3959)

Washington, DC · On-site

... Consular Affairs (CA), Passport Services Directorate (PPT). Support includes but is not limited to ... Make recommendations to the Government to improve processes and assist with problem solving and ...

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Consular Assistant information

What are the key skills and qualifications needed to thrive as a Consular Assistant, and why are they important?

To thrive as a Consular Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by relevant education in international relations or public administration. Familiarity with consular management systems, visa processing software, and document verification tools is typically required. Excellent interpersonal skills, cultural sensitivity, and the ability to communicate clearly with diverse individuals are crucial soft skills. These abilities are vital for ensuring efficient consular services, accurate documentation, and positive interactions with citizens and foreign nationals.

What are Consular Assistants?

Consular Assistants are administrative professionals who work at embassies, consulates, or diplomatic missions to support consular officers in providing services to citizens and foreign nationals. Their duties often include processing visa and passport applications, assisting with notarial services, responding to public inquiries, and supporting emergency assistance for citizens abroad. They play a key role in maintaining records, coordinating appointments, and ensuring effective communication between the consulate and the public. Consular Assistants may also help organize outreach events and facilitate communication with local authorities. Their work is essential for the efficient functioning of consular services.

What are some common challenges faced by Consular Assistants, and how can one effectively handle them?

Consular Assistants often encounter challenges such as managing high volumes of visa and passport applications, dealing with distressed citizens, and navigating complex regulations. Staying organized, maintaining clear communication, and demonstrating empathy are key to handling these situations effectively. Additionally, Consular Assistants frequently collaborate with colleagues and external agencies to resolve cases, so strong teamwork and adaptability are essential for success in the role.

What is the difference between Consular Assistant vs Visa Officer?

AspectConsular AssistantVisa Officer
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsSimilar; often requires higher education or specialized training in immigration or international relations
Work EnvironmentEmbassy or consulate, assisting with public inquiries and administrative tasksEmbassy or consulate, processing visa applications and conducting interviews
Employer & IndustryGovernment foreign service, diplomatic missionsGovernment immigration departments, diplomatic missions
Common Search & ComparisonOften compared for entry-level roles in consular servicesMore specialized, but related in visa processing

Consular Assistants and Visa Officers both work within diplomatic missions, but their roles differ in responsibilities. Consular Assistants handle administrative tasks and public inquiries, while Visa Officers focus on processing visa applications and conducting interviews. Both roles require similar credentials and are essential in consular services, but Visa Officers typically have more specialized training and responsibilities.

What are popular job titles related to Consular Assistant jobs in Reston, VA? For Consular Assistant jobs in Reston, VA, the most frequently searched job titles are:
What job categories do people searching Consular Assistant jobs in Reston, VA look for? The top searched job categories for Consular Assistant jobs in Reston, VA are:
What cities near Reston, VA are hiring for Consular Assistant jobs? Cities near Reston, VA with the most Consular Assistant job openings:
Consular Assistant jobs near you
Infographic showing various Consular Assistant job openings in Reston, VA as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Process Improvement, Knowledge, & Enterprise Risk Management Task

Talent Acquisition Concepts

Washington, DC • On-site

$81K - $100K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 9 days ago

Job description

Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We are seeking a Process Improvement, Knowledge, & Enterprise Risk Management Task Lead to implement and execute a process improvement program that continuously identifies and analyzes processes and develops recommendations for improvements, provides Knowledge Management support, ensures standardization in data gathering, storage, content management, knowledge sharing, and information continuity, and utilize the Enterprise Risk Management program to identify project, program, and enterprise level risks and issues that impacts the ability to meet mission needs and strategic goals.
I've never heard of Terrestris. What do you do?
At Terrestris, we leverage technology to create better mission outcomes through better human performance. We approach this by forming strong client and team relationships through transparency. We strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary values to the American people by helping the Government become more efficient and effective.
So, what will the Process Improvement, Knowledge, & Enterprise Risk Management Task Lead at Terrestris do?
You will provide Information Technology Governance Support to the Department of State (DOS), Bureau of Consular Affairs (CA), Office of Consular Systems and Technology (CST). CST's Information Technology Governance (ITG) Program is a decision-making framework for addressing several enterprise-level initiatives within CA/CST. You will assist CST's ITG Program by ensuring the continued alignment of CA's technology strategy with its business strategy, focusing on the links between business objectives and project objectives and developing, implementing, and maintaining ITG services by defining the processes that ensure the effective and efficient use of IT in enabling the organization to achieve its goals.
What does a typical day look like for the Process Improvement, Knowledge, & Enterprise Risk Management Task Lead?
Through a combination of leadership and active participation you will:
  • Continuously monitor SDLC related processes and provide CST insight into any areas that may require special attention.
  • Make recommendations for process improvements and develop target-state process designs, develop implementation plans/roadmaps, and continually revise and report on process efficiencies and redundancies.
  • Develop and deliver updated process, policy and procedures documents.
  • Support CST's Annual Statement of Assurance process documentation requirements
  • Conduct and document process evaluations against established performance metrics, recommend corrective actions, and conduct lessons-learned sessions.
  • Support the Government in monitoring project teams for adherence to policies and procedures.
  • Perform all other Process Improvement activities as directed by the COR/GTM.
  • Review CST's current Knowledge Management processes and Systems, including SharePoint, as well as review existing knowledge management documentation with the view to making improvements.
  • Provide support for SharePoint as a Knowledge Management tool. This shall include maintenance of SharePoint sites and repository/document management activities.
  • Recommend improvements to CST's Knowledge Management systems and develop and maintain related Knowledge Management Policies and Procedures documents.
  • Develop and administer automated workflows and manage related repositories.
  • Facilitate lessons learned sessions and document lessons learned for distribution and storage and identify recommendations for further process improvement based on lessons learned; and,
  • Perform other Knowledge Management activities as directed by the COR/GTM.
  • Provide the necessary expertise to effectively support the Enterprise Risk Management GTM to ensure risks and issues are proactively identified, tracked, and mitigated.
  • Perform implementation of a Risk Management Framework, Risk Identification, Assessment, Monitoring and Mitigation, Risk Reporting and Dashboards, Risk adjudication, weighting, and escalation, Root Cause Analyses, and Mitigation tracking.
  • Develop a Risk Management Plan which shall identify, evaluate, and categorize enterprise-level as well as critical project-related risks, and recommend and support a mitigation strategy.
  • Monitor risks, take mitigation actions, and update the Risk Management plan as needed.
  • Support Capital Planning and Investment Control OMB risk reporting.
  • Routinely review risks and escalate as needed to GTM.
  • Assist in developing executive Enterprise Risk presentations as part of the escalation of risks to senior management.
  • Develop and execute Risk Management Training as needed.
  • Support for CST's Statement of Assurance submission process- coordinating with CA/C on Annual Risk Assessments, High-Risk process identification and documentation, identification and documentation of process risks and existing and new controls, and testing of the controls to determine if they operate effectively.

What qualifications do you look for?
You might be the Candidate we're looking for if you have:
  • A current, active SECRET Clearance.
  • A bachelor's degree in computer science or a related field
  • 5+ years of total work experience in IT governance, risk management, audit, compliance, business continuity plan management, or other related information security domains
  • 3+ years managing cross-functional teams and influencing senior-level management and stakeholders
  • Previous experience obtaining and maintaining compliance certifications/attestations for at least one of the following: PCI-DSS, Sarbanes-Oxley (SOX), or SOC 2 compliance
  • Strong understanding of PCI-DSS, NIST CSF, and COBIT frameworks
  • Advanced comprehension of security and risk best practices and industry standards from a business, technical, and operational perspective
  • Proven experience leading and developing staff members
  • Ability to maintain the highest level of confidentiality
  • Excellent organizational skills with a proven ability to manage multiple projects simultaneously

We're Extra Impressed by:
  • Information Technology Infrastructure Library (ITIL) Foundation certification with a firm understanding of IT Service Management (ITSM) frameworks.
  • Strong SharePoint and Knowledge Management experience

What kind of benefits does Terrestris Offer?
We offer outstanding benefits including health, dental, and vision coverage, a retirement plan, and a profit-sharing/bonus plan. We also believe strongly in maintaining a quality work-life balance, so we offer a leave package that includes Paid Time Off, holidays, sick days, and a fun, creative work environment.
Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.
DILBERT © 2018 Scott Adams. Used By permission of ANDREWS MCMEEL SYNDICATION. All rights reserved.

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