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Consular Assistant Jobs in Reston, VA (NOW HIRING)

Koniag, Inc.

Program Support Analyst I

Washington, DC · On-site

$55K - $90K/yr

Maintain complex calendars and appointments for the PPT Deputy Assistant Secretary and Managing ... Familiarity with passport operations and consular affairs * Knowledge of federal government ...

LOGC2

Program Manager DT/EA/CST

Springfield, VA · On-site

$175K - $185K/yr

... to assist in providing the Department of State Directorate of Technology (DT), Enterprise ... consular systems and data. The CST Cyber portfolio ensures compliance with federal mandates ...

New

Booz Allen Hamilton

Lead Solution Architect

Mclean, VA · On-site

$112K - $257K/yr

Department of State's Consular Affairs, including passport services, visa processing, ACS, or ... As part of this commitment, the use of artificial intelligence (AI) or other tools to assist with ...

Booz Allen Hamilton

Solution Architect, Lead

Mclean, VA

$112K - $257K/yr

Department of State's Consular Affairs, including passport services, visa processing, ACS, or ... As part of this commitment, the use of artificial intelligence (AI) or other tools to assist with ...

Murray Osorio PLLC

2027 Summer Law Clerk

Fairfax, VA · On-site

$31/hr

Lunch-and-learn sessions and firm social events Law clerks may assist with: * Legal research and ... consular processing, and naturalization. * Defensive The Defensive team represents clients in ...

Paragon Technology

Deputy Program Manager

Washington, DC · On-site

$132K/yr

... Consular Systems and Technology organization. The Deputy Program Manager will serve as the ... unavailable. * Assist in directing and coordinating cybersecurity activities involving RMF ...

Paragon Technology

Deputy Program Manager

Washington, DC · On-site

$120 - $160/hr

... Consular Systems and Technology organization. The Deputy Program Manager will serve as the ... unavailable. * Assist in directing and coordinating cybersecurity activities involving RMF ...

Eagle Harbor LLC

Team Leader (TL) (3959)

Washington, DC · On-site

... Consular Affairs (CA), Passport Services Directorate (PPT). Support includes but is not limited to ... Make recommendations to the Government to improve processes and assist with problem solving and ...

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Consular Assistant information

What is a consular assistant?

Consular Assistants are administrative professionals who work at embassies, consulates, or diplomatic missions to support consular officers in providing services to citizens and foreign nationals. Their duties often include processing visa and passport applications, assisting with notarial services, responding to public inquiries, and supporting emergency assistance for citizens abroad. They play a key role in maintaining records, coordinating appointments, and ensuring effective communication between the consulate and the public. Consular Assistants may also help organize outreach events and facilitate communication with local authorities. Their work is essential for the efficient functioning of consular services.

What skills and qualifications are needed to thrive as a consular assistant?

To thrive as a Consular Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by relevant education in international relations or public administration. Familiarity with consular management systems, visa processing software, and document verification tools is typically required. Excellent interpersonal skills, cultural sensitivity, and the ability to communicate clearly with diverse individuals are crucial soft skills. These abilities are vital for ensuring efficient consular services, accurate documentation, and positive interactions with citizens and foreign nationals.

What are common challenges faced by consular assistants, and how can one effectively handle them?

Consular Assistants often encounter challenges such as managing high volumes of visa and passport applications, dealing with distressed citizens, and navigating complex regulations. Staying organized, maintaining clear communication, and demonstrating empathy are key to handling these situations effectively. Additionally, Consular Assistants frequently collaborate with colleagues and external agencies to resolve cases, so strong teamwork and adaptability are essential for success in the role.

What is the difference between Consular Assistant vs Visa Officer?

AspectConsular AssistantVisa Officer
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsSimilar; often requires higher education or specialized training in immigration or international relations
Work EnvironmentEmbassy or consulate, assisting with public inquiries and administrative tasksEmbassy or consulate, processing visa applications and conducting interviews
Employer & IndustryGovernment foreign service, diplomatic missionsGovernment immigration departments, diplomatic missions
Common Search & ComparisonOften compared for entry-level roles in consular servicesMore specialized, but related in visa processing

Consular Assistants and Visa Officers both work within diplomatic missions, but their roles differ in responsibilities. Consular Assistants handle administrative tasks and public inquiries, while Visa Officers focus on processing visa applications and conducting interviews. Both roles require similar credentials and are essential in consular services, but Visa Officers typically have more specialized training and responsibilities.

How do I become a consular assistant?

To become a consular assistant, candidates typically need a high school diploma or equivalent, strong communication skills, and experience in customer service or administrative roles. Some positions may require knowledge of foreign languages or familiarity with visa and passport procedures, and relevant certifications or security clearances can be advantageous.

What are popular job titles related to Consular Assistant jobs in Reston, VA?

For Consular Assistant jobs in Reston, VA, the most frequently searched job titles are:

What job categories do people searching Consular Assistant jobs in Reston, VA look for?

The top searched job categories for Consular Assistant jobs in Reston, VA are:

What cities near Reston, VA are hiring for Consular Assistant jobs?

Cities near Reston, VA with the most Consular Assistant job openings:

Consular Assistant jobs near you
Infographic showing various Consular Assistant job openings in Reston, VA as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Program Support Analyst I

Koniag, Inc.

Washington, DC • On-site

$55K - $90K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 10 days ago

Job description

Kadiak, LLC, a Koniag Government Services company, is seeking a Program Support Analyst I with a Secret Security clearance to support KAD and our government customer at Washington, DC. This position is for a Future New Business Opportunity.
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
Kadiak, LLC, a Koniag Government Services company, is seeking a highly qualified Program Support Analyst I. This role provides critical project and management analysis support to the Client. The ideal candidate will be a seasoned professional with extensive experience supporting executive-level personnel in a government environment, demonstrating exceptional organizational skills and the ability to manage multiple high-priority projects simultaneously.
The Program Support Analyst Level I will serve as a key liaison and project management professional supporting the PPT Executive Office under the direct guidance of the onsite Government management team. This position requires exceptional communication skills, attention to detail, and the ability to operate effectively in a fast-paced, high-level government headquarters environment.
Principal responsibilities will include but are not limited to:
  • Prepare complex written communications, specialized documents, and executive correspondence using Microsoft Office Suite (Word, PowerPoint, Publisher, Excel) and SharePoint
  • Manage "elite" projects and special taskers assigned by Government leadership with high accuracy and attention to detail
  • Provide formal management briefings, findings, and recommendations to executive-level personnel
  • Prepare detailed project reporting and monthly status updates for senior leadership review
  • Coordinate large volumes of incoming information for the PPT Executive Office, ensuring all memoranda, briefing papers, and taskers meet strict Department formats and deadlines
  • Maintain complex calendars and appointments for the PPT Deputy Assistant Secretary and Managing Directors
  • Track and monitor the status of all internal and external correspondence; review incoming documents and disseminate information to relevant stakeholders
  • Inform personnel of upcoming deadlines and ensure all documentation adheres to specific Department procedures and internal control standards
  • Provide flexible administrative support including escorting visitors, managing high-level calls, and supporting representational events or conferences
  • Maintain constant awareness of security protocols, including protection of Personally Identifiable Information (PII) and safeguarding sensitive data
  • Strictly adhere to the Passport Internal Controls Guide and Standards of Conduct

Education and Experience Requirements
Required:
  • Bachelor's Degree from an accredited institution
  • Minimum of six (6) years of experience as a Management Consultant, Project Manager, or Business Analyst in a professional office environment
  • At least four (4) years of experience providing direct support to executive-level personnel
  • Minimum of five (5) years of experience utilizing Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Publisher)
  • Demonstrated advanced-level experience in MS SharePoint for daily data input and site maintenance
  • Active SECRET security clearance
  • U.S. Citizenship

Required Skills and Competencies
  • Exceptional written and oral communication skills with the ability to communicate effectively and confidently with high-level Government executives
  • Superior organizational skills and ability to prioritize and organize multiple simultaneous workflow duties
  • Strong professional work ethics and attention to detail
  • Proven ability to manage complex projects and "taskers" at a Headquarters (HQ) level
  • Advanced proficiency in Microsoft Office Suite and SharePoint
  • Ability to prepare formal management briefings, findings, and recommendations
  • Strong understanding of government documentation formats, procedures, and internal control standards
  • Ability to work independently while taking directions from senior government leadership
  • Demonstrated ability to maintain confidentiality and handle sensitive information appropriately
  • Strong calendar management and scheduling skills
  • Ability to meet strict deadlines while maintaining high quality standards
  • Physical ability to lift and transport materials up to 45 lbs.

Desired Skills and Competencies
  • Previous experience working within the Department of State or Bureau of Consular Affairs
  • Experience supporting government executive offices at the headquarters level
  • Familiarity with passport operations and consular affairs
  • Knowledge of federal government correspondence and tasker management systems
  • Experience coordinating high-level meetings, conferences, or representational events
  • Project Management Professional (PMP) certification or similar project management credentials
  • Experience with government security protocols and handling Personally Identifiable Information (PII)
  • Demonstrated ability to anticipate executive needs and proactively address potential issues

Clearance Requirement:
  • Secret clearance

Our Equal Employment Opportunity Policy
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodations.
Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.
Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352
Koniag logo

About Koniag

Sourced by ZipRecruiter

Industry

Investment management and consulting services

Company size

501 - 1,000 Employees

Headquarters location

Kodiak, AK, US

Year founded

1972

Social media

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