ZipRecruiter

Log In

1

Conference Services Assistant Jobs in Michigan (NOW HIRING)

Robert W Baird & Co

Client Assistant

Ann Arbor, MI · On-site

$17 - $23.25/hr

As a Client Assistant at Baird, you'll play a pivotal role in delivering outstanding client service ... May schedule client appointments and/or conference room for appointments. * Understand and ensure ...

Baird

Client Assistant

Ann Arbor, MI · On-site

$17 - $23.25/hr

As a Client Assistant at Baird, you'll play a pivotal role in delivering outstanding client service ... May schedule client appointments and/or conference room for appointments. * Understand and ensure ...

G-TECH Services

Be Seen First

Administrative Assistant

Midland, MI · On-site

$14 - $20/hr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

Schedule meetings, book conference rooms, and coordinate meeting logistics. * Handle calls ... customer service experience. * Proficiency with Microsoft Office applications . * Strong ...

New

JVIS

Administrative Assistant

Shelby Township, MI

$16.50 - $22/hr

Position Summary The Administrative Assistant oversees the daily administrative operations of two ... services, and shipments (FedEx, UPS, USPS). * Coordinate conference room scheduling, meeting ...

previous page

Showing results 41-60

All JobsConference Services JobsConference Services Assistant JobsConference Services Assistant Jobs in Michigan

Conference Services Assistant information

What is a conference services assistant?

Conference Services Assistants are professionals who help coordinate and support events such as meetings, conferences, and seminars. They handle tasks like setting up meeting rooms, arranging audiovisual equipment, assisting attendees, and ensuring that events run smoothly. Their role often involves working closely with event organizers, facility staff, and guests to provide logistics support and resolve any issues that arise during events.

How does a conference services assistant typically collaborate with other departments during event planning and execution?

Conference Services Assistants often work closely with a variety of departments, such as catering, audio-visual, housekeeping, and front desk teams, to ensure seamless event execution. They serve as a point of contact between event organizers and internal staff, coordinating setup logistics, special requirements, and troubleshooting any issues that arise during events. This role requires strong communication skills and adaptability, as priorities can shift quickly based on last-minute changes or guest needs. Collaborating effectively helps ensure that events run smoothly and client expectations are met.

What are the key skills and qualifications needed to thrive as a conference services assistant, and why are they important?

To thrive as a Conference Services Assistant, strong organizational skills, attention to detail, and experience in event planning or hospitality are essential, often supported by a high school diploma or associate degree. Familiarity with event management software, audiovisual equipment, and reservation systems is typically required. Excellent communication, customer service orientation, and the ability to multitask under pressure are standout soft skills in this role. These competencies ensure seamless event execution, client satisfaction, and efficient coordination in a fast-paced environment.

What is the difference between Conference Services Assistant vs Event Coordinator?

AspectConference Services AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; often prefers associate or bachelor's degree in hospitality, event management, or related fields
Work EnvironmentHotels, conference centers, convention venuesVaries; includes hotels, corporate offices, event venues, and outdoor locations
Primary ResponsibilitiesAssist with conference setup, attendee registration, and logistical supportPlan, coordinate, and execute events from start to finish
Industry UsageCommonly used in hospitality and conference industriesUsed across hospitality, corporate, and nonprofit sectors

While both roles support event execution, the Conference Services Assistant primarily provides logistical and operational support within conference settings, whereas the Event Coordinator manages the entire event planning process. The roles often overlap but differ in scope and responsibilities.

What are the most commonly searched types of Conference Services jobs in Michigan?

The most popular types of Conference Services jobs in Michigan are:

What cities in Michigan are hiring for Conference Services Assistant jobs?

Cities in Michigan with the most Conference Services Assistant job openings:

Conference Services Assistant jobs near you

Office Services/Mailroom Forklift Specialist

Henry Ford Health System

Troy, MI • On-site

Full-time

Posted 12 days ago

Henry Ford Health rating

7.0

Company rating: 7.0 out of 10

Based on 565 frontline employees who took The Breakroom Quiz

415th of 887 rated healthcare providers

Job description

General Summary:
The Office Services Specialist provides comprehensive onsite support for mailroom, print center, marketing logistics, and general office service operations. This role ensures accurate, timely, and secure handling of mail, packages, and print requests for all departments, while maintaining office equipment, managing supplies, assisting with conference room set up and AV support, and supporting offsite marketing events. The position requires strong customer service skills, attention to detail, and flexibility to perform related duties as assigned, including occasional support for other areas.
Principal Duties and Responsibilities:
  • Receive, sort, and distribute incoming postal, interoffice, and package deliveries according to established schedules.
  • Prepare and meter outgoing mail; ensure proper postage, classes, and compliance with postal regulations.
  • Process large or special mailings, including mail-merge services and use of inserting/folding machines.
  • Track and confirm deliveries using internal and carrier systems (UPS, FedEx, USPS, etc.).
  • Package and ship outgoing items using carrier websites and internal tracking tools.
  • Fulfill production printing requests using Fiery or comparable print software.
  • Operate high-volume printers, copiers, and finishing equipment; perform routine maintenance and basic troubleshooting.
  • Coordinate with outside vendors for emergency or overflow print jobs.
  • Maintain print supply inventory (paper, toner, staples, etc.) and reorder as needed.
  • Provide basic troubleshooting for copiers, printers, postage meters, and related office equipment.
  • Open, update, and close service tickets in systems such as ServiceNow.
  • Schedule and coordinate equipment maintenance with service providers.
  • Assist with conference room setup, including arranging furniture, preparing AV equipment, and performing basic AV troubleshooting.
  • Fulfill departmental requests for office supplies, printed materials, or display setups.
  • Transport materials, mail, and packages between company sites and offsite locations using company vehicles.
  • Provide offsite support for Marketing team events, including transporting, setting up, and breaking down displays, signage, and promotional materials.
  • Assist with office and departmental moves, including disconnecting, moving, and reconnecting PCs and peripherals.
  • Verify shipments against packing slips or purchase orders before accepting delivery; submit documentation for inventory updates.
  • Support offsite warehouse activities, including inventory counts and material handling.
  • Maintain confidentiality and comply with HIPAA and other applicable regulations.
  • Follow all safety procedures for handling equipment and materials; participate in safety training as required.
  • Keep work areas organized and free from hazards.
  • Perform related duties as assigned to meet operational needs, including coverage for absent team members.
  • Assist supervisors with tracking, reporting, and process improvement initiatives.

Education/Experience Required:
  • High School Diploma or equivalent required.
  • Associate degree preferred.
  • One year of clerical and/or mailroom experience.
  • Two years' print experience preferred.
  • Proficiency with Microsoft Word, Excel, and Adobe Acrobat.
  • Strong organizational, time management, and multitasking abilities.
  • Excellent attention to detail and accuracy.
  • Effective verbal and written communication skills with a customer service focus.
  • Ability to lift and move objects up to 50 lbs.
  • Valid Michigan driver's license and safe driving record.
  • Previous experience operating a forklift and ability to obtain a valid forklift operator license.

Physical Demands/Working Conditions:
  • Fully onsite position in an office, mailroom, and print center environment.
  • Regular standing, walking, bending, lifting, and carrying objects up to 50 lbs.
  • Occasional exposure to warehouse or outdoor conditions during deliveries or offsite marketing events.
  • May require overtime or adjusted hours to meet deadlines or support high-volume periods.

What Henry Ford Health employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Henry Ford Health logo

About Henry Ford Health

Sourced by ZipRecruiter

Henry Ford Health provides a full continuum of services from Primary and Preventative care, to Complex and Cpecialty care, Health Insurance, a full suite of home health offerings, Virtual care, Pharmacy, Eye care and other Healthcare retail. It is one of the Nation’s leading Academic Medical Centers, recognized for Clinical excellence in Cancer care, Cardiology and Cardiovascular Surgery, Neurology and Neurosurgery, Orthopedics and Sports medicine, and Multi organ transplants. Consistently ranked among the top five NIH funded institutions in Michigan, Henry Ford Health engages in more than 2,000 research projects annually. Equally committed to educating the next generation of Health Professionals, Henry Ford Health trains more than 4,000 Medical students, Residents and fellows every year across 50+ accredited programs. With more than 33,000 valued team members, Henry Ford Health is also among Michigan’s largest and most Diverse employers, including nearly 6,000 physicians and researchers from the Henry Ford Medical Group, Henry Ford Physician Network and Jackson Health Network.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Detroit, MI, US

Year founded

1915

View All Henry Ford Health Jobs

Apply