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Conference Manager Jobs in Ashburn, VA (NOW HIRING)

Cape Fox Corporation

Conference Manager

Chantilly, VA · On-site

Job Title Conference Manager Saxman One is seeking a Senior Conference and Meeting Planner. This position will support our clients in meeting and event support. This is a hybrid role with one day in ...

Cape Fox SS

Conference Manager

Chantilly, VA · On-site

Saxman One is seeking a Senior Conference and Meeting Planner. This position will support our clients in meeting and event support. This is a hybrid role with one day in the office, plus events.

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See Ashburn, VA salary details

$15.8K

$56K

$82.3K

How much do conference manager jobs pay per year?

As of May 28, 2026, the average yearly pay for conference manager in Ashburn, VA is $56,019.00, according to ZipRecruiter salary data. Most workers in this role earn between $48,600.00 and $64,900.00 per year, depending on experience, location, and employer.

What Is a Conference Manager?

A conference manager, also known as an events manager, organizes and oversees all aspects of a conference to make sure it’s successful. In this role, your job duties include supervising the event planning staff, finding facilities that can be used as a venue, and confirming vendors for the conference center. You’re also responsible for preparing the facilities for guests, for example, by setting up directional signs or coordinating on-site parking services as needed. You may also negotiate vendor contracts and organize staff payroll. This career requires strong planning, organizational, and budget management skills. Qualifications typically include a bachelor’s degree and several years of experience in event planning or hospitality management.

What are the key skills and qualifications needed to thrive as a Conference Manager, and why are they important?

To thrive as a Conference Manager, you need strong organizational abilities, event planning experience, and typically a degree in hospitality, marketing, or a related field. Familiarity with event management software, budgeting tools, and registration platforms is essential for coordinating logistics and attendee management. Excellent communication, problem-solving, and leadership skills help in building relationships with stakeholders and handling on-site challenges. These competencies ensure successful, seamless events that meet organizational goals and deliver positive attendee experiences.

What are the most common challenges faced by a Conference Manager when coordinating large-scale events?

One of the main challenges for a Conference Manager is ensuring seamless coordination among multiple stakeholders, including vendors, speakers, sponsors, and attendees. Managing logistics such as venue arrangements, technical support, and scheduling can be complex, especially when dealing with unexpected changes or last-minute requests. Strong organizational skills and the ability to adapt quickly are essential for overcoming these challenges and delivering a successful event. Collaboration with cross-functional teams and clear communication are key to addressing issues efficiently and maintaining high event standards.

What does a Conference Manager do?

A Conference Manager is responsible for planning, organizing, and overseeing all aspects of conferences and similar events. Their duties include coordinating logistics such as venue selection, scheduling, budgeting, vendor management, and ensuring a smooth experience for attendees and speakers. They also handle registrations, marketing, and troubleshooting issues that arise during the event. The Conference Manager works closely with clients, sponsors, and internal teams to ensure the event meets its objectives and runs efficiently.

What is the role of a conference manager?

A conference manager is responsible for planning, organizing, and overseeing all aspects of a conference or event, including logistics, budgeting, vendor coordination, and attendee management. They ensure the event runs smoothly and meets its objectives, often using project management tools and coordinating with various teams. Strong organizational, communication, and problem-solving skills are essential for this role.

What is the difference between Conference Manager vs Event Coordinator?

AspectConference ManagerEvent Coordinator
Primary RoleOversees planning, execution, and management of conferences and large eventsCoordinates various aspects of events, including logistics and vendor management
CredentialsOften requires experience in event planning, certifications like CMP (Certified Meeting Professional)Typically requires experience in event coordination, certifications are optional
Work EnvironmentCorporate, conference centers, hotels, or event venuesVaries from corporate to social events, often more flexible locations
ScopeFocuses on large-scale, complex events like conferences and conventionsHandles a variety of events, including smaller meetings and social gatherings

While both roles involve event planning, a Conference Manager specializes in large, complex conferences requiring strategic oversight, whereas an Event Coordinator manages a broader range of events with a focus on logistics and execution. The Conference Manager typically has more experience and credentials related to large-scale event management.

More about Conference Manager jobs
What are the most commonly searched types of Conference jobs in Ashburn, VA? The most popular types of Conference jobs in Ashburn, VA are:
What are popular job titles related to Conference Manager jobs in Ashburn, VA? For Conference Manager jobs in Ashburn, VA, the most frequently searched job titles are:
What job categories do people searching Conference Manager jobs in Ashburn, VA look for? The top searched job categories for Conference Manager jobs in Ashburn, VA are:
What cities near Ashburn, VA are hiring for Conference Manager jobs? Cities near Ashburn, VA with the most Conference Manager job openings:
Conference Manager jobs near you
Infographic showing various Conference Manager job openings in Ashburn, VA as of May 2026, with employment types broken down into 84% Full Time, and 16% Part Time. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution, with an average salary of $56,019 per year, or $26.9 per hour.

Conference Manager

Cape Fox Corporation

Chantilly, VA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 11 days ago

Job description

Job Title
Conference Manager
Job Description
Saxman One is seeking a Senior Conference and Meeting Planner. This position will support our clients in meeting and event support. This is a hybrid role with one day in the office, plus events. Meeting support may include, but is not limited to:
Program Administration
Understand government rules and regulations with regard to meetings: in person, hybrid, and virtual.
Understand security rules and regulations with regard to meetings.
Work well under pressure, prioritizing tasks.
Demonstrate good public presence and the ability to interact with many types of people at different level.
Support fellow staff members.
Work with and support other planning partners as needed.
Budget and Financial Analysis
Calculate fees and monitor costs to ensure that meetings stay on budget.
Complete all related travel expense reports within 10 days of completion.
Process all event invoices in a timely manner.
Meeting Coordination
Meet with client to determine specifications.
Coordinate multiple meetings simultaneously.
Locate meeting facility, conduct site visits where necessary, and negotiate contracts with facilities and vendors.
Assist with technical agenda development and run-of-show.
Coordinate with facility to ensure complete and accurate execution.
Reviews banquet event orders for accuracy.
Coordinate with vendors to ensure specifications and requirements are met.
Provide pro-active on-site meeting support, travel as required to facilitate client meetings.
Maintain excellent A/V skills required for coordination of on-site A/V set-up.
Assist with speaker presentations and problem-solving software and hardware difficulties
Administrative Services
Compose and prepare correspondence.
Make travel arrangements for attendees as necessary, then process travel reimbursements.
Create and administer meeting database.
Coordinate to create, design, and maintain websites for meeting registration.
Coordinate to create and print professional-quality meeting materials in a timely and cost-effective manner.
Collect presentations and distribute if required in a timely manner.
Complete monthly status reports in a timely manner.
Complete and sign timesheet in a timely manner.
Other duties as assigned and special projects.
The salary range (or hiring range) for this position has been established at: $90,000.00 - $125,00.00. The salary range represents the company's good faith and reasonable estimate of the range of possible compensation at the time of posting. In addition, for full-time, benefit eligible positions we offer a variety of benefits including company holidays, paid time off, health insurance, dental insurance, vision insurance, life and disability insurance as well as 401K with company match.
Travel Requirements
10 - 25%
Job Requirements
  • BA/BS required
  • 7+ years of experience
  • Previous meeting/event support (Government experience preferred)
  • CMP or CGMP certifications required
  • Strong written and oral communication skills, organizational skills, and attention to detail.
  • Self-motivated with minimal oversight.
  • Computer skills including Microsoft Word, Excel, PowerPoint, and Outlook.
  • Understanding of the Federal Travel Regulations as it pertains to government events.
  • The ability to travel is mandatory.
  • Must have authorization to work in the United States as defined by the Immigration Reform Act of 1986.

Category
Other
Location
Chantilly - CapeFoxFCG - Chantilly, VA 20151 US (Primary)
Education
Bachelor's Degree

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