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Conference Intern Jobs in Chicago, IL (NOW HIRING)

Safer Foundation

Social Media Coordinator

Chicago, IL · On-site +1

... intern, overseeing production of digital and print content and collateral. • Support cross ... CARRE Conference, the Golf Outing, recruitment, and grant-related program outreach. • Manage ...

Paychex

Sales Executive - Mid Market

Chicago, IL · On-site

$75K - $150K/yr

May be required to travel outside of geographical territory for purposes of attending Conference ... Benefits for part-time, contract, and intern roles may vary. Not sure if you meet every requirement?

Paychex

Sales Executive - Mid Market

Chicago, IL · On-site

$75K - $150K/yr

May be required to travel outside of geographical territory for purposes of attending Conference ... Benefits for part-time, contract, and intern roles may vary. Not sure if you meet every requirement?

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All JobsConference Intern JobsConference Intern Jobs in Chicago, IL

Conference Intern information

What are the common responsibilities of a conference intern?

As a Conference Intern, you'll typically assist with a range of tasks including coordinating logistics, managing registration, preparing materials, and supporting communication with speakers and attendees. During the planning phase, you may help with venue arrangements, scheduling, and organizing digital content. On event days, you could be assigned to troubleshoot issues, guide attendees, and ensure sessions run smoothly. This hands-on exposure provides valuable insights into event management and offers opportunities to build professional networks.

What is the difference between Conference Intern vs Conference Coordinator?

AspectConference InternConference Coordinator
Required CredentialsTypically pursuing or recent graduate, some internships may require related courseworkBachelor's degree in event management, hospitality, or related field; experience preferred
Work EnvironmentEntry-level, temporary, often in office or event venuesFull-time, responsible for planning and overseeing events
Employer & Industry UsageUsed by event companies, universities, and organizations for entry-level rolesUsed across industries for managing large-scale events and conferences

While a Conference Intern typically assists with event setup, registration, and logistics under supervision, a Conference Coordinator manages the entire planning process, coordinates teams, and ensures event success. Internships are ideal for gaining experience, whereas coordinators handle operational responsibilities.

What is a conference intern?

Conference Interns are individuals, often students or recent graduates, who assist in the planning, organization, and execution of conferences or large events. Their responsibilities may include tasks such as registration of attendees, providing information, helping with logistics, supporting speakers, and managing materials. This role provides valuable hands-on experience in event management, teamwork, and communication. Conference Interns often work under the supervision of event coordinators or managers and gain exposure to professional networking opportunities. Internships can be paid or unpaid and may last for the duration of a specific event or over a longer period.

What are the key skills and qualifications needed to thrive as a conference intern?

To thrive as a Conference Intern, you generally need strong organizational skills, attention to detail, and an academic background in communications, event management, or a related field. Familiarity with event management software, productivity tools like Microsoft Office, and registration systems is typically required. Excellent interpersonal skills, adaptability, and proactive problem-solving make interns stand out in this fast-paced environment. These skills and qualities are essential for ensuring smooth event operations, positive attendee experiences, and effective team collaboration.
What are the most commonly searched types of Conference jobs in Chicago, IL? The most popular types of Conference jobs in Chicago, IL are:
Conference Intern jobs near you

Associations Coordinator

Celtic Chicago, Inc.

Park Ridge, IL • On-site

$55K - $60K/yr

Full-time

Posted 3 days ago

New

Job description

Knowledge and Skills
  • 1-3 years of experience in association management position
  • Degree in association management, business communications or marketing
  • Strong organizational and communication skills
  • Conceptual thinker and problem solver
  • Experience in meeting registration, associations management, and customer relationship management software systems preferred

Responsibilities
Association Management - Manage business aspects of assigned association clients, serving as their manager for board governance, membership, and committees; fulfilling the goals and tactics defined in the annual plan.
    • Manage annual association planning and budgeting in conjunction with the boards of directors
    • Manage new board member onboarding programs
    • Understand marketplace and trends to keep the association relevant to current and potential members
    • Manage committees in achieving annual goals
    • Track year to date monthly budgeting and communication with boards

Membership Relations - Develop relationships with boards and members to be a resource for the organization and represent the mission in the marketplace.
    • Establish rapport and build trust with Boards through regular meetings and communications
    • Onboard and communicate with new members
    • Assist with new member application programs
    • Supervise membership requests
    • Assist with dues collection as necessary

Event Management - Manage the details of event planning to create meaningful conferences or meetings for the membership.
    • Must be able to attend local and evening events in the Chicagoland Area.
    • Must be able to occasionally lift and carry event materials weighing up to 20 lbs.
    • Manage logistics for meetings, including registration, speakers, badges and meeting materials
    • Supervise meeting site selection, hotel contracting, food & beverage and AV services
    • Maintain association meeting RFPs for contracting purposes
    • Manage selection of association giveaways
    • Prepare and organize materials for meeting brochures, PowerPoint presentations and conference materials
    • Manage program approval process for continuing education programming
    • Supervise distribution of member CE instructions and certificates

Membership Communications - Create programs to communicate with members to generate positive relationships and secure retention
    • Manage member communication including newsletters, e-blasts
    • Oversee website content to ensure postings are relevant and timely
    • Create networking engagement between members to provide value

Association Staff Management - Create collaborative environment amongst staff within associations and with greater Celtic staff to provide high-quality service to association clients
    • Manage resource allocation in conjunction with director
    • Manage intern program - revise job description
    • Contribute to overall departmental optimization and growth

Contributes to the effective functioning of the department and the agency.
    • Displays professional work standards and attitude
    • Represents the company in a positive, professional manner during client interaction
    • Meet expectations of department profitability
    • Follows company policies
    • Cooperation

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