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Conference Event Staff Jobs (NOW HIRING)

Tekberry

Conference and Event Manager

Stanford, CA · On-site

$45/hr

Title: Conference and Event Manager Pay Rate Range: $45.00/hr (DOE) Employment Type: Contract ... staff, students, and external guests. * Highly organized and detail-oriented with a proactive ...

The University of Vermont

$24 - $27.50/hr

For classified staff positions, actual hiring pay dependent on current competitor market conditions ... conference/event experience required. Working knowledge of software applications used to support ...

IEEE

Senior Conference Planner (E2883)

Manhattan, NY · On-site

Ensure fulfillment of obligations of IEEE conference/finance staff while managing the overall costs of the event/conference * Provide guidance to conference Steering Committee on all aspects of ...

ISP RAS

Senior Conference Planner (E2883)

New York, NY · On-site

Ensure fulfillment of obligations of IEEE conference/finance staff while managing the overall costs of the event/conference * Provide guidance to conference Steering Committee on all aspects of ...

IEEE

Senior Conference Planner (E2883)

New York, NY · On-site

Ensure fulfillment of obligations of IEEE conference/finance staff while managing the overall costs of the event/conference * Provide guidance to conference Steering Committee on all aspects of ...

CSU

Wolstein Center Event Staff 2026

Campus, IL · On-site

$14.50 - $19.50/hr

Posting Details Business Title Wolstein Center Event Staff 2026 Posting Category Maintenance/Trades ... One to three years prior work experience at an arena and/or conference facility. * Excellent ...

Smithbucklin

Conference Senior Coordinator

Chicago, IL · On-site

Our Event Services unit provides meeting, conference , event and trade show management worldwide ... Oversees third party supplier needs (DMC, temporary staffing, transportation, housing, registration ...

YMCA of the Rockies

Event Staff - SMR (2026)

Granby, CO · On-site

$15.16/hr

The Event Staff position is responsible for all conference set-ups (chairs, tables, audio visual equipment, refreshment orders, etc.) and implements all requests from the Center Services Manager ...

YMCA OF THE ROCKIES

Event Staff - SMR (2026)

Granby, CO · On-site

$15.16/hr

The Event Staff position is responsible for all conference set-ups (chairs, tables, audio visual equipment, refreshment orders, etc.) and implements all requests from the Center Services Manager ...

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Conference Event Staff information

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How much do conference event staff jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for conference event staff in the United States is $18.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $23.32 per hour, depending on experience, location, and employer.

What is a conference event staff?

Conference event staff are individuals responsible for supporting the organization and execution of conferences, meetings, or similar events. Their duties can include setting up event spaces, registering attendees, managing information desks, assisting speakers, and helping with audio-visual equipment. They play a key role in ensuring the event runs smoothly by providing logistical support and addressing participant needs. Conference event staff often work on a temporary basis and may be hired directly by event organizers or through staffing agencies.

What are the key skills and qualifications needed to thrive as a conference event staff?

To thrive as Conference Event Staff, you need strong organizational abilities, attention to detail, and customer service experience, often supported by a high school diploma or equivalent. Familiarity with event management software, registration tools, and audio-visual equipment is typically required. Excellent communication, teamwork, and problem-solving skills help staff handle attendee inquiries and adapt quickly to changing situations. These skills ensure smooth event operations, positive attendee experiences, and the successful execution of conferences.

What are some common challenges faced by conference event staff during large-scale events, and how are they typically addressed?

Conference Event Staff often encounter challenges such as managing high attendee volumes, ensuring smooth registration, and adapting quickly to last-minute schedule changes. Effective communication, teamwork, and thorough pre-event training help staff stay organized and efficient. Many teams use digital tools for real-time updates and assign clear roles to tackle issues like crowd control or technical difficulties, ensuring that the event runs as smoothly as possible.

What is the difference between Conference Event Staff vs Event Coordinator?

AspectConference Event StaffEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsRelevant experience; often certifications in event planning or management
Work EnvironmentOn-site at conferences, trade shows, and events; fast-paced, customer-facingPlanning and overseeing events; includes on-site coordination and pre-event preparation
Employer & IndustryEvent staffing agencies, conference organizers, hospitality industryEvent planning companies, corporate clients, non-profits

Conference Event Staff primarily assist during the event, focusing on guest assistance and logistics, while Event Coordinators handle planning, organization, and overall event management. Both roles are essential but differ in responsibilities and scope within the event industry.

What cities are hiring for Conference Event Staff jobs?

Cities with the most Conference Event Staff job openings:

What states have the most Conference Event Staff jobs?

States with the most job openings for Conference Event Staff jobs include:

What are popular job titles related to Conference Event Staff jobs?

For Conference Event Staff jobs, the most frequently searched job titles are:

Infographic showing various Conference Event Staff job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, 1% Temporary, and 5% Contract. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $39,378 per year, or $18.9 per hour.

Conference and Event Manager

Stanford, CA • On-site

Tekberry
Recruiting and Staffing Services • 51 - 200 employees
Learn more about Tekberryexternal

$45/hr

Other

Medical, Dental, Vision

Re-posted 10 days ago

Job description

Title: Conference and Event Manager
Pay Rate Range: $45.00/hr (DOE)
Employment Type: Contract
Estimated End Date: December 2026
Schedule: Full-time, 40 hours/week; Monday-Friday, generally 8:00 AM-5:00 PM, with some evenings and weekends as needed for events
Location: Stanford, CA 94305 (Fully Onsite)
Tekberry is looking for a highly qualified and motivated Conference and Event Manager to work onsite with our client. In this role, you will manage a portfolio of high-visibility events including academic conferences, executive education programs, high-profile speaker events, seminars, and student-facing programs.
You will serve as a project lead for complex, multi-day events and collaborate closely with internal stakeholders, vendors, and service providers to deliver smooth, professional, and impactful in-person, hybrid, and virtual experiences.
As a Tekberry W2 employee, you will have access to health benefits including medical, dental, and vision coverage.
Responsibilities
Event Planning & Project Management (40%)
  • Serve as project lead for assigned conferences and events, overseeing all phases from initial planning through post-event wrap-up.
  • Develop event scopes, timelines, and project plans for single- and multi-day programs.
  • Lead planning meetings with stakeholders to define objectives, format, budget, and logistics.
  • Coordinate internal and external teams to deliver AV, furnishings, catering, registration, communications, and on-site event support.
  • Provide on-site event management, including problem-solving in real time and ensuring a high-quality guest experience.
Logistics, Venue & Operations Management (30%)
  • Manage venue scheduling and space usage across GSB facilities, including conflict resolution and calendar optimization.
  • Utilize and maintain the venue reservation system (Mazevo) and other event-planning tools to track bookings, layouts, and resources.
  • Create and review detailed floor plans and room setups; coordinate event setup and teardown with facilities and vendors.
  • Inspect event spaces before, during, and after use to ensure they meet event requirements and conform to safety and facility standards.
  • Coordinate vendor services for catering, AV, furniture, and other event needs; negotiate, track, and manage service levels.
Budgeting & Stakeholder Communication (20%)
  • Develop, track, and manage event budgets; monitor expenses and ensure events stay within agreed cost parameters.
  • Provide cost estimates and recommendations to stakeholders on venue, services, and format to optimize value.
  • Serve as a primary point of contact for internal partners, speakers/panelists, alumni, and program participants for assigned events.
  • Investigate, document, and escalate event-related complaints or issues, and recommend process improvements.
Virtual & Hybrid Event Support / Compliance (10%)
  • Support virtual and hybrid events, including Zoom Meetings/Webinars and other online platforms (training can be provided).
  • Ensure events comply with Environmental Health & Safety and facility regulations; identify issues (e.g., crowding, access, fire safety) and coordinate corrective actions.
  • Maintain accurate event records, including schedules, layouts, contacts, and post-event notes for continuous improvement.
Must-Have Qualifications
  • Bachelor's degree and a minimum of 3 years of experience in conference, event, or hospitality management, or an equivalent combination of education and experience.
  • Proven success leading events end-to-end, including logistics, vendor coordination, and on-site execution.
  • Demonstrated experience with event budgeting, cost tracking, and working within set financial parameters.
  • Strong project management skills, with the ability to balance multiple events, deadlines, and shifting priorities.
  • Excellent interpersonal, communication, and customer service skills; comfortable working with executives, faculty, staff, students, and external guests.
  • Highly organized and detail-oriented with a proactive, solutions-focused mindset.
  • Comfortable working some evenings and weekends based on event schedules.
  • Proficiency with productivity and collaboration tools such as Google Workspace and Microsoft 365, and willingness to learn systems like Mazevo and other event tools.
  • Ability to work fully onsite at Stanford GSB.
Preferred Qualifications
  • Prior experience working at Stanford University or within a higher education environment.
  • Experience managing conferences, executive programs, or high-profile speaker events.
  • Familiarity with Zoom Meetings/Webinars, Eventbrite, or similar platforms for registration and virtual events.
  • Demonstrated ability to cultivate strong partnerships and deliver exceptional hospitality experiences.
Tekberry offers a $100 referral bonus for referrals resulting in successful placements!
Tekberry, Inc. is an equal opportunity employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under applicable laws.
Tekberry, Inc. is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).
By submitting your resume, you consent to receive communications from our organization via text message. All texts are sent by real people, and we look forward to connecting with you about this opportunity!
Check out all our jobs at: https://tekberry.com/search-jobs/
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