Conference Event Support Specialist Jobs (NOW HIRING)

Title: Event Support Specialist

Employee Classification: Event Support Specialist

Campus: University of North Texas - Dallas

Division: DAL-Operations

SubDivision-Department: DAL-Chief Operating Officer

Department: DAL-Office of Events-530001

Job Location: Dallas

Salary: $34,840

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

UNT Dallas strives to be a premier place for your event hosting needs. We welcome student organizations, campus departments, community partners and outside organizations to our campus for your educational, social and or civic activities. Our Event Operations staff will coordinate with you directly to determine the appropriate university facilities, catering and other services your group might need. We offer superior meeting and conference facilities for your group, team or business. Our banquet halls, classrooms, and meeting spaces are equipped with state of the art audio and video equipment. With an easily accessible location and friendly professional team to help you, UNT Dallas is the most desirable choice for your next event!

Position Overview

This position is responsible for assisting with all daily event staging setups and event administrative duties. Set-up configurations may require, but are not limited to, theatre, classroom, runway fashion shows or banquet seating configurations. This position adheres to event space guidelines and procedures as administered by the University Event Manager and campus standards set by the fire marshal. Also responsible for the appearance and high levels of cleanliness of the meeting rooms, event spaces, campus wide settings and staging areas.

Minimum Qualifications

High school diploma/GED equivalent and two years related experience with some experience in a lead or supervisory role.

Knowledge, Skills and Abilities

• Ability to follow oral and written instructions.
• Ability to keep records and complete forms accurately.
• Ability to direct and manage the work of others.
• Ability to apply mathematical concepts to complete tasks (example: measuring).
• Physical ability to perform work involving standing, stooping, operating equipment, and lifting.
• Familiar with the campus-wide safety guidelines and procedures that may require wearing protective footwear and/or support belts.
• Knowledge of appropriate safety and security precautions appropriate to work performed.

Preferred Qualifications

High school diploma/GED equivalent and two years related experience with some experience in a lead or supervisory role.

Job Duties

• Responsible for coordinating the space and setup needs for events on campus; assist with setup as needed. 
• Attends reservation meetings with customers, operational departments, catering staff, and other campus service providers as applicable. 
•  Works in harmony with others through active, positive, and courteous interactions with faculty, staff, students, and patrons. 
• Conveys policies and procedures relative to event management and risk management. 
• Assists in coordinating summer camps and conferences.
• Provides reservation deposit requirements and deadlines to clients.
• Communicates payment policies and ensures timely and accurate billing.
• Meets with clients on the day of the event to ensure their needs are met. 
• Facilitates onsite transitions to day of event service providers.
• Troubleshoots and executes changes that may need to be made.
• Collects post-event feedback from client as well as other service areas. 
• Runs event-specific reports as requested.

Physical Requirements

• Moving self in various positions to perform tasks in tight and confined spaces.
• Operating machinery and/or power tools.
• Operating motor vehicles or heavy equipment.
• Repeating motions that may include the wrists, hands and/or fingers.
• Communicating with others to exchange information.
• Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like.
• Lifting and Moving objects up to 20 pounds.
• Lifting and Moving objects up to 50 pounds.

Environmental Hazards

• No adverse environmental conditions expected.
• Elevated temperatures.
  Exposure to fumes or airborne particles.
• Exposure to moving mechanical parts or vibration.
• Low temperatures.
• Noisy environments.
• Outdoor elements such as precipitation and wind.
• Small and/or enclosed spaces.

Work Schedule

Monday - Friday 8AM-5PM and as needed based on events

Driving University Vehicle

Yes

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.