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Conference Associate Jobs in Seattle, WA (NOW HIRING)

SPS North America Inc

Client Services Associate

Seattle, WA · On-site

$22.64/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Client Services Associate Reports To : Client Services Leadership About the Role As a Client ... Maintain the "show-ready" status of our Business Service Center, kitchens, and conference rooms.

SPS North America

Client Services Associate

Renton, WA · On-site

$22.64/hr

Client Services Associate Reports To : Client Services Leadership About the Role As a Client ... Maintain the "show-ready" status of our Business Service Center, kitchens, and conference rooms.

CoStar Group

Associate Photographer - Seattle, WA

Seattle, WA · On-site +1

$64K - $80K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Associate Photographer - Seattle, WA Company Overview: CoStar Group (NASDAQ: CSGP) is a leading ... Participate in conference calls with sales and research teams as needed. Physical Requirements of ...

Cercano Management

Legal and Compliance Associate

Bellevue, WA

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... Associate General Counsel,and Chief Compliance Officer.The ideal candidate is highly organized ... Schedule and coordinate internal and external meetings, conference calls, and follow-up items for ...

Dlapiper

Corporate Energy Associate (Multi-Office)

Seattle, WA · On-site +1

  • Medical

  • Dental

  • Vision

  • Retirement

Summary DLA Piper is seeking a junior associate to join its Corporate practice. The ideal candidate ... conference calls; (c) participating in meetings as needed; * Ability to work under pressure and ...

New

Pyramid Global Hospitality

Banquet Houseperson

Tacoma, WA · On-site

$15.75 - $20.25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

For Full-Time (Non-Union) Associates, we offer: - Medical, Dental, Vision, Disability, & Life ... Assemble and arrange conference equipment in conference rooms per event order and to the standard ...

Benchmark

Banquet Houseperson

Tacoma, WA · On-site

$15.75 - $20.25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

For Full-Time (Non-Union) Associates, we offer: - Medical, Dental, Vision, Disability, & Life ... Assemble and arrange conference equipment in conference rooms per event order and to the standard ...

R.R. Donnelley

Lead Office Services Associate

Seattle, WA · On-site

$27/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... to associates. * *Ensure team provides outstanding service to client, while building strong ... Additional duties may include client or manager requests, such as setting-up conference rooms with ...

RR Donnelley

Lead Office Services Associate

Seattle, WA · On-site

$27/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... to associates. * *Ensure team provides outstanding service to client, while building strong ... Additional duties may include client or manager requests, such as setting-up conference rooms with ...

RR Donnelley

Lead Office Services Associate

Seattle, WA · On-site

$27/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... to associates. * *Ensure team provides outstanding service to client, while building strong ... Additional duties may include client or manager requests, such as setting-up conference rooms with ...

RR Donnelley

Lead Office Services Associate

Seattle, WA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... to associates. * *Ensure team provides outstanding service to client, while building strong ... Additional duties may include client or manager requests, such as setting-up conference rooms with ...

NAC Inc

Office Coordinator

Seattle, WA · On-site

$51K - $59K/yr

Responsible for answering incoming calls, directing calls to appropriate associates, * Maintain cleanliness & professional look of the office & conference rooms, including dealing with janitorial ...

NAC Architecture

Office Coordinator

Seattle, WA

$51K - $59K/yr

Responsible for answering incoming calls, directing calls to appropriate associates, * Maintain cleanliness & professional look of the office & conference rooms, including dealing with janitorial ...

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Conference Associate information

What is the difference between Conference Associate vs Event Coordinator?

AspectConference AssociateEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles prefer a bachelor's degreeHigh school diploma; often a bachelor's degree in hospitality, marketing, or related fields
Work EnvironmentConference venues, hotels, or corporate settings during eventsVaries from corporate offices to event sites, including conferences, weddings, and festivals
Employer & Industry UsagePrimarily in conference centers, associations, and corporate event planningIn hospitality, event planning companies, and corporate sectors

While both roles involve supporting events, a Conference Associate typically focuses on assisting with conference-specific tasks such as registration and logistics, often within conference centers or associations. An Event Coordinator has a broader scope, managing various types of events, including conferences, requiring more extensive planning and coordination skills.

How does a conference associate typically collaborate with other event team members during large conferences?

As a Conference Associate, you will work closely with various event staff, including coordinators, technical teams, and customer service personnel, to ensure the smooth execution of conference activities. Collaboration often involves coordinating logistics, assisting with attendee registration, supporting speakers, and troubleshooting issues as they arise. Strong communication and adaptability are essential, as you'll frequently shift between roles to support the team's collective goals and contribute to a successful event experience.

What is a conference associate?

Conference Associates are professionals who assist in the planning, coordination, and execution of conferences and events. Their responsibilities often include managing registration, supporting speakers and attendees, handling logistics, and ensuring the event runs smoothly. They play a critical role in delivering a successful and organized experience for all participants, often working closely with event planners and vendors. This role requires strong communication, organizational, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a conference associate?

To thrive as a Conference Associate, you need strong organizational abilities, attention to detail, and experience in event coordination, often supported by a bachelor's degree in hospitality, communications, or a related field. Familiarity with event management software, registration platforms, and audiovisual systems is typically required. Excellent interpersonal skills, problem-solving abilities, and adaptability help you manage attendee needs and unexpected challenges. These skills ensure smooth event execution, high attendee satisfaction, and successful conference outcomes.

What are the most commonly searched types of Conference jobs in Seattle, WA?

The most popular types of Conference jobs in Seattle, WA are:

Conference Associate jobs near you

Client Services Associate

SPS North America Inc

Seattle, WA • On-site

$22.64/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Job Title: Client Services Associate
Reports To: Client Services Leadership
About the Role
As a Client Services Associate, you aren't just "handling mail"-you are the engine that keeps our workplace humming. You are a hospitality pro, a logistics wizard, and the face of our professional standards. Your goal is simple: ensure every employee and guest experiences 5-star service the moment they step into our space.
From managing high-stakes logistics to ensuring our tech and pantry are "VIP-ready," you turn routine office tasks into a seamless, premium experience.
What You'll Do:
  • The Logistics Lead: Master the lifecycle of mail and packages. From secure intake using chain-of-custody software to high-priority outbound shipping, you ensure nothing ever gets lost in the shuffle.
  • The Experience Curator: Maintain the "show-ready" status of our Business Service Center, kitchens, and conference rooms. You're the reason the coffee is fresh and the meeting rooms are perfectly staged.
  • The Problem Solver: Keep our fleet of multi-function devices (MFDs) and copy/print equipment running flawlessly. If a machine is down, you're the first responder.
  • The Front-of-House Pro: Step into the spotlight as a backup for reception and concierge services, greeting guests with warmth and professional composure.
  • The Project Ally: Assist with office moves, light maintenance, and inventory management. You proactively find ways to improve the workflow during downtime.
Who You Are
  • Customer-Obsessed: You believe that no task is too small and every interaction is an opportunity to provide 5-star service.
  • Tech-Savvy: You're comfortable with MS Office and can quickly learn new package-tracking and shipping software.
  • Organized & Agile: You can pivot from sorting mail to setting up a high-profile boardroom meeting without breaking a sweat.
  • A Natural Professional: You maintain a polished appearance and a calm, helpful demeanor, even when things get busy.
The Requirements
  • Education: High School Diploma or equivalent.
  • Experience: 1+ years of prior work experience (Hospitality, Retail, or Office Services experience is a major plus!).
  • Physicality: This is an active role! You should be comfortable standing/walking for much of the day and able to lift or move up to 40 lbs (or use a cart for up to 60 lbs).
  • Communication: Sharp verbal and written skills are a must for coordinating with vendors and employees.
  • Travel: Negligible
Other Duties:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Why Join Us?
We value professionals who take initiative. This isn't just a "task" role; it's a career path into facilities management, corporate hospitality, and operations leadership.
Ready to be the MVP of our company? Apply today.
Compensation:
The expected compensation is an estimate, and the final offer will depend on skills, experience, location, and other job-related factors.
Vacancy Status:
This posting is for an existing vacancy.
Pay Range
$22.64-$22.64 USD
WHAT WE OFFER
  • Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities.
  • Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do.
  • We Recognize Talent: We offer a variety of recognition programs for all levels of employees.
  • Paid Time Off: Full time: Minimum of 80 hours/calendar year. Part time/temporary: Minimum of 1 hour for every 30 hours worked. PTO amounts may increase based on tenure and/or the assigned account. PTO allows employees to take approved time off for any reason.
  • Bonuses: Are available for employee and client referrals for current employees.
  • Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking Pre-Tax Plans, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, and Entertainment Discounts.
    • Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

About SPS
SPS is a global workplace solutions and business transformation company operating in more than 20 countries. Across North America, we help clients enhance workplace experiences and business operations through services including workplace support, physical and digital mailroom solutions, intelligent document processing, reception and concierge services, and other business support offerings.
Our clients include leading organizations across banking, insurance, legal, higher education, professional services, and many Fortune 500 companies.
At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.
SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.
Colorado only:We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.
To ensure a fair and authentic interview process, applicants may not use AI tools or any other form of real-time assistance during interviews. SPS team members may use transcription or note-taking technology solely to support accurate interview documentation. No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse Applicant Tracking System to facilitate application management and recruiting workflows. Human recruiters and hiring managers review applications and exercise independent judgment throughout the hiring process
SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.
To view our privacy policy, click on the link below: Data Privacy Statement
Acknowledgement Section: By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.

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