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Conference Associate Jobs in Oklahoma (NOW HIRING)

Edmond Public Schools

Deputy Board Clerk

Edmond, OK · On-site

$52K - $62K/yr

Schedule use of the Superintendent's Conference Room and Training Rooms. * Order and maintain ... Must hold a high school degree or above; an Associate's degree or college degree preferred.

Edmond Public Schools

Deputy Board Clerk

Edmond, OK · On-site

$52K - $62K/yr

Schedule use of the Superintendent's Conference Room and Training Rooms. * Order and maintain ... Must hold a high school degree or above; an Associate's degree or college degree preferred.

Edmond Public Schools

Deputy Board Clerk

Edmond, OK · On-site

$52K - $62K/yr

Schedule use of the Superintendent's Conference Room and Training Rooms. * Order and maintain ... Must hold a high school degree or above; an Associate's degree or college degree preferred.

Accenture

$21.68 - $50.63/hr

The Financial Services Associate Director applies deep business strategy development, architecting ... Elevate our brand and presence in the marketplace (e.g. conference participation, thought ...

Ross Stores

Store Protection Specialist

Tulsa, OK · On-site

May include conference calls, scheduled district meetings, educating Associates, providing recognition, etc. Other duties as assigned to support Loss Prevention initiatives. Personal and Store Brand ...

Ross Stores

Store Protection Specialist

Tulsa, OK · On-site

May include conference calls, scheduled district meetings, educating Associates, providing recognition, etc. * Other duties as assigned to support Loss Prevention initiatives. Personal and Store ...

Ross Stores

Store Protection Specialist

Tulsa, OK · On-site

May include conference calls, scheduled district meetings, educating Associates, providing recognition, etc. * Other duties as assigned to support Loss Prevention initiatives. Personal and Store ...

Ross Stores

Store Protection Specialist

Mcalester, OK · On-site

May include conference calls, scheduled district meetings, educating Associates, providing recognition, etc. * Other duties as assigned to support Loss Prevention initiatives. Personal and Store ...

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Conference Associate information

What is the difference between Conference Associate vs Event Coordinator?

AspectConference AssociateEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles prefer a bachelor's degreeHigh school diploma; often a bachelor's degree in hospitality, marketing, or related fields
Work EnvironmentConference venues, hotels, or corporate settings during eventsVaries from corporate offices to event sites, including conferences, weddings, and festivals
Employer & Industry UsagePrimarily in conference centers, associations, and corporate event planningIn hospitality, event planning companies, and corporate sectors

While both roles involve supporting events, a Conference Associate typically focuses on assisting with conference-specific tasks such as registration and logistics, often within conference centers or associations. An Event Coordinator has a broader scope, managing various types of events, including conferences, requiring more extensive planning and coordination skills.

How does a conference associate typically collaborate with other event team members during large conferences?

As a Conference Associate, you will work closely with various event staff, including coordinators, technical teams, and customer service personnel, to ensure the smooth execution of conference activities. Collaboration often involves coordinating logistics, assisting with attendee registration, supporting speakers, and troubleshooting issues as they arise. Strong communication and adaptability are essential, as you'll frequently shift between roles to support the team's collective goals and contribute to a successful event experience.

What is a conference associate?

Conference Associates are professionals who assist in the planning, coordination, and execution of conferences and events. Their responsibilities often include managing registration, supporting speakers and attendees, handling logistics, and ensuring the event runs smoothly. They play a critical role in delivering a successful and organized experience for all participants, often working closely with event planners and vendors. This role requires strong communication, organizational, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a conference associate?

To thrive as a Conference Associate, you need strong organizational abilities, attention to detail, and experience in event coordination, often supported by a bachelor's degree in hospitality, communications, or a related field. Familiarity with event management software, registration platforms, and audiovisual systems is typically required. Excellent interpersonal skills, problem-solving abilities, and adaptability help you manage attendee needs and unexpected challenges. These skills ensure smooth event execution, high attendee satisfaction, and successful conference outcomes.
What are the most commonly searched types of Conference jobs in Oklahoma? The most popular types of Conference jobs in Oklahoma are:
What cities in Oklahoma are hiring for Conference Associate jobs? Cities in Oklahoma with the most Conference Associate job openings:
Conference Associate jobs near you

Administrative Assistant AS8823

The OSU/A&M System

Stillwater, OK • On-site

$15.50 - $22/hr

Full-time

Re-posted 8 days ago

Job description

Campus

OSU-Stillwater

Contact Name & Email

Amanda Lowe, amanda.lowe@okstate.edu

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$15.50 - $22.00

Hourly

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

The Administrative Assistant serves as a key leader within the College of Engineering, Architecture and Technology (CEAT) Dean’s Office at Oklahoma State University. This role ensures professional engagement with internal and external stakeholders, manages essential administrative functions, and provides cross-departmental support. It demands exceptional organizational skills, discretion, and the ability to adapt to dynamic office needs.
This position maintains responsibility for front office management and leadership, including professional representation, event coordination, supervising and mentoring student employees, record-keeping, and daily administrative tasks such as managing multiple email accounts, mail distribution, reserving and monitoring conference rooms and meeting spaces, and processing supply orders for the Executive Administrative Associate and Dean.
As initial contact for the college, the Administrative Assistant oversees communication with faculty and staff within CEAT and across the university, as well as students and external visitors. They are responsible for knowing where to direct various inquiries and must be available for any questions students, faculty, and staff may have. The Administrative Assistant gives the first impression of the CEAT Dean’s office. It is their job to ensure this impression is positive and everlasting.
Additionally, this position provides cross-functional support to the Associate Deans and contributes to special projects for the Manager and Assistant Manager of Marketing and Communications and the Senior Manager of Administrative Operations. Such support may include assisting with scheduling, administrative tasks, coordinating meetings and events, and ensuring continuity of operations in the absence of other staff.
The Administrative Assistant is cross-trained to serve as back-up for the Executive Administrative Associate to the Dean. In the absence of the Executive Administrative Associate, the Administrative Assistant acts as the liaison between the Dean’s office and various departments, facilitating communication on behalf of the CEAT Dean’s office. In this role, they would need to make decisions on behalf of the Executive Administrative Associate and Dean to maintain office workflow.

Required Qualifications
  • High School/GED (degree must be conferred on or before agreed upon start date)

  • Five years of experience in customer service, office supervision and receptionist duties with multi phone line experience. Post-secondary education may substitute for years of required experience.

  • Skills, Proficiencies, and/or Knowledge:

    Excellent interpersonal and communication skills. High level of organization and attention to detail. Ability to work both independently and collaboratively in a team environment. Ability to work and succeed under pressure from deadlines. Ability to exercise independent judgment and discretion to make quick decisions without waiting for advice from supervisor. Ability to handle sensitive information and maintain strict confidentiality. Familiarity with common software, including Microsoft Office, financial software, and databases.

Preferred Qualifications
  • Vocational/Technical Business Operations
  • Five years of administrative assistant support in a college or higher education setting. Working experience with students and faculty. Understanding and use of OSU/Banner systems.

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