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Conference Assistant Jobs in Toronto, ON (NOW HIRING)

Td

Event Planner I

Toronto, ON

... conference venues and hospitality spaces. Be on-site when directed for execution Client Relationship Management Serve as a trusted advisor to senior leaders, executive assistants, and business ...

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Conference Assistant information

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How much do conference assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for conference assistant in Toronto, ON is $16.94, according to ZipRecruiter salary data. Most workers in this role earn between $12.39 and $22.02 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What are the most commonly searched types of Conference jobs in Toronto, ON?

The most popular types of Conference jobs in Toronto, ON are:

What cities near Toronto, ON are hiring for Conference Assistant jobs?

Cities near Toronto, ON with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Toronto, ON as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 4% Hybrid, and 2% Remote job distribution, with an average salary of $35,231 per year, or $16.9 per hour.

Executive Assistant, Global Investment Banking

Royal Bank of Canada

Toronto, ON

Full-time

Re-posted 8 days ago

Key responsibilities

  • Maintain schedule/calendar of key activities and ensure key business critical dates are met.

  • Coordinate administrative tasks such as meeting arrangements, travel, expense reports, and document management.

  • Support senior executives by providing organizational assistance and participating in special projects as needed.

Job description

Job Description

What is the opportunity?

The Executive Assistant will provide organizational support to senior executive leaders in Investment Banking. Skills required include a solutions-oriented attitude, a track record of building strong relationships with peers, and an ability to juggle multiple tasks in a very fast paced and dynamic environment.


What will you do?

  • Maintain schedule/calendar of key activities and ensure key business critical dates are met. Prioritize and triage as needed

  • Exhibit initiative and "follow-through" to help bankers as necessary. Identify areas where assistance can be provided and pursue the opportunity to do so

  • Communicate on a timely basis the status of key deliverables as appropriate

  • Continuous and consistent performance of administrative tasks, including but not limited to, coordination of calendar/meeting arrangements, setting up conference calls, travel arrangements, restaurant reservations, catering, scanning of documents, etc.

  • Prepare, track and manage expense reports via expense reporting system

  • Review, email requests for approval (e.g.: meeting materials, reports, etc.) daily

  • Maintain an organized filing system, both digitally and with paper documents

  • Update Vacation and Absence records

  • Act as backup to other department staff members as needed

  • Participate in performing tasks on "special projects" as requested.

What do you need to succeed?

  • Secondary education and minimum 5+ years' experience in an executive assistant capacity within a professional services environment supporting senior executives

  • Strong verbal and written communication skills both internally/externally

  • Proactive, solutions-oriented mindset and anticipate needs without being asked

  • Ability to partner effectively with key stakeholders and build strong collaborative relationships

  • Demonstrate ownership and execution of primary responsibilities

  • Outstanding time management skills, diplomacy, and positive can-do attitude

  • Ability to maintain consistent and high levels of performance

  • Enjoys working in a time-sensitive, fast-paced environment

  • Capable of multi-tasking across projects and flex when needed

  • Experience working on highly confidential projects with appropriate discretion and sensitivity

  • Strong working knowledge of Word, Excel, PowerPoint and Outlook

  • Experience working in Capital Markets industry is preferred

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

  • A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation

  • Leaders who support your development through coaching and managing opportunities

  • Work in a dynamic, collaborative, progressive, and high-performing team

  • Opportunities to do challenging work

  • Flexible work/life balance options

Job Skills

Adaptability, Calendar Management, Confidentiality, Data Gathering Analysis, Interpersonal Relationships, Office Administration, Presentation Software, Time Management, Word Proccessing

Additional Job Details

Address:

ROYAL BANK PLAZA, 200 BAY ST:TORONTO

City:

Toronto

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

CAPITAL MARKETS

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2026-08-26

Application Deadline:

2026-09-08

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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Employment Type: FULL_TIME

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