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Conference Assistant Jobs in Friendswood, TX (NOW HIRING)

Akin

Conference Services Coordinator

Houston, TX

The Conference Services Coordinator is expected to maintain expertise in the tasks or services ... In conjunction with the Office Administrator, mentor assigned staff and assist in staff development ...

SPS North America

Office Services Assistant

Houston, TX · On-site

Office Service Assistant Location: Houston, TX 77002 Job Type: Full-time Schedule: 9:00 am - 6:00 ... Set up conference rooms for meetings, including beverages, catering, and special requests * Clean ...

SPS North America

Office Services Assistant

Houston, TX · On-site

Office Service Assistant Location: Houston, TX 77002 Job Type: Full-time Schedule: 9:00 am - 6:00 ... Set up conference rooms for meetings, including beverages, catering, and special requests * Clean ...

Airswift

Administrative Assistant

Houston, TX · On-site

$17.25 - $23.25/hr

Administrative Assistant Duration: 4 months assignment with possible extension Location: Houston ... Manage conference room bookings and support day-to-day floor activities. * Oversee visitor access ...

Airswift

Administrative Assistant

Houston, TX · On-site

$17.25 - $23.25/hr

Administrative Assistant Duration: 4 months assignment with possible extension Location: Houston ... Manage conference room bookings and support day-to-day floor activities. * Oversee visitor access ...

King & Spalding

Service Center Assistant

Houston, TX · On-site

$14.25 - $19/hr

... conference room, and supply closet inventory. • Receive supply shipments and check quantities ... • Assist with office moves and new hire office setups. • Help maintain conference rooms ...

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Conference Assistant information

See Friendswood, TX salary details

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How much do conference assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for conference assistant in Friendswood, TX is $16.56, according to ZipRecruiter salary data. Most workers in this role earn between $13.27 and $20.38 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What cities near Friendswood, TX are hiring for Conference Assistant jobs?

Cities near Friendswood, TX with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Friendswood, TX as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $34,451 per year, or $16.6 per hour.

Conference Services Coordinator

Akin Gump

Houston, TX

Full-time

Re-posted 21 days ago

Job description

Location: Houston, TX
Schedule: 8:30 AM to 5:00 PM
FLSA: Non-Exempt
Position Type: Full-Time/Regular

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Conference Services Coordinator in our Conference Services & Events department, reporting directly to the Office Administrator.

This role will reside in the Houston office and will be responsible for overseeing the day-to-day operations of the firm's Conference Services and Reception teams. The Conference Services Coordinator is expected to maintain expertise in the tasks or services provided by the department and to work on, as well as delegate, tasks assigned to the team.

Key responsibilities of this position include: 

  • Set priorities and coordinate daily workflow for the department, ensuring quality of work and timely completion of assignments during regular business hours and on an overtime/weekend basis as needed. 
  • Provide coaching and direction to the team on best practices in the food service industry and in compliance with firm standards and protocols.
  • Manage online Conference Room Scheduling system, with the assistance of the Receptionist, to ensure proper meeting placement, making adjustments as necessary. 
  • Coordinate every aspect of daily meetings including filling catering requests and ensuring each meeting is serviced to firm standards.
  • Oversee amenity offerings ensuring coffee hubs and pantry areas are properly stocked, cleaned and maintained, and ensuring an inviting environment.
  • Review and reconcile catering invoices in a timely manner.
  • Manage the event lifecycle, meeting strict deadlines and budget demands. 
  • Maintain inventory control system.
  • Ensure department is maintained in a neat, safe and orderly fashion.
  • Ensure all equipment is in proper working order.
  • Facilitate communication within the department and liaise with other departments within the Firm such as Information Technology, Marketing, Recruiting, Secretaries, Facilities and the Office Administrator as needed. 
  • Collaborate and support the development and management of departmental budgets, contract obligations, and financial reconciliation process for all invoices for meetings and events.
  • Manage event budgets, track expenses, and ensure cost-effective planning and execution.
  • Monitor department productivity; make recommendations for procedures to optimize efficiency.
  • In conjunction with the Office Administrator, oversee department personnel and monitor attendance and performance issues; conduct conferences with staff regarding such issues, as needed.
  • In conjunction with the Office Administrator, mentor assigned staff and assist in staff development; implement standards of excellence and customer service.
  • In conjunction with the Office Administrator, ensure departmental compliance with office and firm policies and legal obligations.  
  • Approve department timecards and leave requests.
  • Coordinate in-house events, including room scheduling, food and beverage, decor and special requests such as audio-visual needs and third party rental equipment.
  • Provide event support on an as needed basis to the Marketing and Recruiting departments and to the attorneys. 
  • Provide coverage for Reception desk as needed whether handled by the coordinator or delegated as a task to someone in Conference Services.

Qualifications (Experience, Knowledge, Skills & Abilities):

  • High School Diploma or equivalent
  • Minimum of 3 years of previous food services/catering experience, preferably with heavy vendor contact
  • Managerial experience preferred
  • Extensive knowledge of office procedures related to conference, catering and event planning services
  • Ability to read, comprehend and follow instructions
  • Excellent oral communication skills
  • Thorough knowledge of the firm's e-mail, calendar and conference room reservation systems
  • Proficiency on equipment used on a regular basis including computers, copy machines, printers, kitchen appliances and telephones
  • Ability to work independently, take initiative, set priorities and see projects through completion
  • Ability to meet deadlines and respond to changing priorities
  • Ability to handle many tasks simultaneously
  • Excellent judgment and common sense
  • Strong organizational and time management skills, including the ability to organize self and others
  • Strong analytical and problem solving skills
  • Ability to perform clerical skills with a high degree of accuracy
  • Ability to work with a wide range of people in a team setting
  • Ability to establish effective working relationships within the department, office and firm
  • Ability to establish effective working relationships with clients, vendors, and others outside the firm
  • Ability to perform basic mathematical functions - add, subtract, multiply, divide
  • Strong service orientation
  • Legible handwriting
  • Excellent record-keeping skills
  • Commitment to professional growth

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility

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