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Conference Assistant Jobs in Tennessee (NOW HIRING)

FirstBank

Executive Assistant

Nashville, TN · On-site

Track and coordinate investor conference participation end to end-managing registrations, one-on ... Greet and assist executive visitors with warmth, making everyone feel comfortable and valued.

STI

Administrative Service Assistant

Nashville, TN · On-site

$17.50 - $23.50/hr

... conference room o Tidying room at the end of the day o Assisting with AV, as needed o Approving or rescheduling meetings, as needed • Assisting with conference room scheduling (other conf. rooms ...

FirstBank

Executive Assistant (Temporary)

Nashville, TN · On-site

Board Support: Assist with the coordination of quarterly in-person board meetings, including room ... Track and coordinate investor conference participation end to end-managing registrations, one-on ...

FirstBank

Executive Assistant (Temporary)

Nashville, TN · On-site

Board Support: Assist with the coordination of quarterly in-person board meetings, including room ... Track and coordinate investor conference participation end to end-managing registrations, one-on ...

Steel Sky Studio LLC

$20.25 - $27.25/hr

Schedule meetings and arrange employer's calendar; schedule meeting spaces and conference rooms ... Assistant Requirements and Qualifications * High school diploma or equivalent; Associate or ...

Ameriprise

Administrative Assistant

Nashville, TN · On-site

$17.50 - $23.50/hr

Reserve conference spaces for meetings * Schedule travel arrangements * Send reminders regarding ... Type out correspondence letters, emails, memos, etc. (paper and electronic) * Assist in preparation ...

Ameriprise

Administrative Assistant

Nashville, TN · On-site

$17.50 - $23.50/hr

Reserve conference spaces for meetings * Schedule travel arrangements * Send reminders regarding ... Type out correspondence letters, emails, memos, etc. (paper and electronic) * Assist in preparation ...

THORNDALE PARTNERS

Executive Assistant

La Vergne, TN · On-site

Executive Assistant We are looking for an Executive Assistant to join an industry-leading ... Provide meeting, convention, and events support as needed (i.e. scheduling conference rooms ...

New

Laurus Home Care

Assistant Wellness Director

Hixson, TN · On-site

$62K - $83K/yr

Assistant Wellness Director StoryPoint Hixson North LPN Required Position Summary: The Assistant ... Reviews occurrence reports submitted by staff members to determine if an assessment/care conference ...

StoryPoint

Assistant Wellness Director

Hixson, TN · On-site

$62K - $83K/yr

Assistant Wellness Director StoryPoint Hixson North LPN Required Position Summary: The Assistant ... Reviews occurrence reports submitted by staff members to determine if an assessment/care conference ...

StoryPoint Group

Assistant Wellness Director

Hixson, TN · On-site

$62K - $83K/yr

Assistant Wellness Director StoryPoint Hixson North LPN Required Position Summary: The Assistant ... Reviews occurrence reports submitted by staff members to determine if an assessment/care conference ...

New

Everlight Solar

Human Resources Assistant

Nashville, TN · Remote

$30K - $40K/yr

Everlight Solar is seeking a skilled Recruitment Assistant to assist in attracting candidates ... Screening applicants via video conference * Creating relationships with job seekers * Employing ...

LPI INC

Be Seen First

Campaign Office Assistant

Johnson City, TN · On-site

$20 - $25/hr

Assistant has previous experience in collaboration with colleagues across small teams to ... As needed and in collaboration with Campaigns staff, supports meetings, conference calls, speaking ...

Everlight Solar

Human Resources Assistant

Nashville, TN · On-site

$30K - $40K/yr

Everlight Solar is seeking a skilled Recruitment Assistant to assist in attracting candidates ... Screening applicants via video conference * Creating relationships with job seekers * Employing ...

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All JobsConference JobsConference Assistant JobsConference Assistant Jobs in Tennessee

Conference Assistant information

See Tennessee salary details

$11

$17

$27

How much do conference assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for conference assistant in Tennessee is $17.18, according to ZipRecruiter salary data. Most workers in this role earn between $13.75 and $21.15 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What are the most commonly searched types of Conference jobs in Tennessee?

The most popular types of Conference jobs in Tennessee are:

What cities in Tennessee are hiring for Conference Assistant jobs?

Cities in Tennessee with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Tennessee as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $35,740 per year, or $17.2 per hour.

Executive Assistant

FirstBank

Nashville, TN • On-site

Full-time

Re-posted 21 days ago

Job description

Description
Position at FirstBank
FirstBank is seeking an experienced Executive Assistant to join our team.
In this role, you'll provide day-to-day support that keeps our leadership running smoothly. This is an on-site position, requiring daily attendance at our corporate office in downtown Nashville, TN from the hours of 8:00am - 5:00pm, with occasional evening hours based on business events.
Serve as a trusted partner to our Executive team, providing thoughtful and dependable support.
Responsibilities include, but are not limited to:
  • Executive Communication: Draft executive announcements and internal communications, including recurring recognition messages such as birthday and work anniversary notes across the organization.
  • Board Support: Assist with the coordination of quarterly in-person board meetings, including room setup, catering, and day-of logistics to ensure each meeting runs smoothly.
  • Investor Relations Support: Track and coordinate investor conference participation end to end-managing registrations, one-on-one sign-ups, travel and hotel arrangements, and meeting book preparation and printing.
  • Quarterly Reporting Support: Support earnings and board meeting preparation by scheduling calls with investors and analysts, compiling and reviewing board materials, and maintaining awareness of the quarterly cadence to protect adequate preparation time.
  • Calendar & Liaison Support: Manage executive calendars and serve as a friendly, reliable point of contact for direct reports.
  • Travel Coordination: Arrange travel, accommodations, and itineraries with care, handling all related details so everything runs seamlessly.
  • Meeting Preparation: Prepare reports, presentations, and materials, and keep files and records well organized so meetings feel effortless.
  • Welcoming Visitors: Greet and assist executive visitors with warmth, making everyone feel comfortable and valued.
  • Event & Meeting Support: Help bring events and meetings to life-reserving space, setting up conference rooms and audio/visual needs, and coordinating business meals.
  • Facilities Support: Assist with facilities management, including working with vendors, ordering supplies, and processing invoices.
  • Expense Management: Prepare and maintain executive expense reports and supporting documentation with accuracy and attention to detail.
  • Onboarding Support: Help welcome and onboard new department associates, ensuring a smooth and positive transition.
  • Team & Community Engagement: Contribute to department and company events, meetings, team-building activities, and special projects that bring people together.
  • Professional Standards: Model reliability in attendance, punctuality, training, dress code, safety, compliance, and confidentiality.

Education and/or Experience
  • Bachelor's degree preferred but not required
  • Three to five years' prior experience in mid-to senior-level administration, business, management, or related field
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)

Skills and Abilities
  • Comfortable in a fast-paced environment with multiple responsibilities, tasks and projects
  • Able to organize and manage large amounts of files, schedules, information, and projects
  • Self-directed and able to work without supervision
  • Energetic and eager to tackle new projects and ideas
  • Excellent written and verbal communication skills
  • Able to concentrate on multiple problems/tasks at once
  • Proactive approach to problem-solving with strong decision-making skills
  • Ability to demonstrate the highest level of ethical behavior and confidentiality and maintain confidentiality with sensitive information.
  • Respectful demeanor toward other associates and managers that promotes a positive and professional work environment.
  • Understand and comply with bank policy, laws, regulations as applicable to your job duties. This includes but is not limited to; complete compliance training and adhere to internal procedures and controls; report any known violations of compliance policy, laws, or regulations and report any suspicious customer and/or account activity.

FirstBank does not accept unsolicited resumes from agencies and staffing firms. Recruitment agencies and consultants may not submit resumes directly to managers. FirstBank will not pay fees to any third-party agency or company that does not have a signed agreement as an approved vendor.FirstBank in an Equal Opportunity Employer, including disability.

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