Coordinate conference room bookings. * Handle incoming and outgoing mail, courier deliveries, and ... Order trust account cheques and assist with invoice processing. * Organize and maintain physical ...
Coordinate conference room bookings. * Handle incoming and outgoing mail, courier deliveries, and ... Order trust account cheques and assist with invoice processing. * Organize and maintain physical ...
Agir a titre de point de contact des besoins en approvisionnement lors d'evenements speciaux (conference de presse, devoilement des artistes gagnants, etc.) * Effectuer la reddition des comptes de ...
Agir a titre de point de contact des besoins en approvisionnement lors d'evenements speciaux (conference de presse, devoilement des artistes gagnants, etc.) * Effectuer la reddition des comptes de ...
Stagiaire en droit
Longueuil, QC · On-site
Assister les avocats dans les projets speciaux du Contentieux qui necessitent de la recherche juridique et de la redaction; * Accompagner les avocats a l'occasion d'interrogatoires, conference de ...
Stagiaire en droit
Longueuil, QC · On-site
Assister les avocats dans les projets speciaux du Contentieux qui necessitent de la recherche juridique et de la redaction; * Accompagner les avocats a l'occasion d'interrogatoires, conference de ...
... Assist with data integrity/ rounds as required. Participate in ongoing internal and/ or external ... Employee will maintain relevant level of knowledge of ICH (International Conference of ...
... Assist with data integrity/ rounds as required. Participate in ongoing internal and/ or external ... Employee will maintain relevant level of knowledge of ICH (International Conference of ...
... center and assist in the cleanliness of the Pool Deck. Primary Responsibilities & Essential ... Clean conference rooms ensuring tidiness and chairs arranged * Clean employee break room * Clean ...
... center and assist in the cleanliness of the Pool Deck. Primary Responsibilities & Essential ... Clean conference rooms ensuring tidiness and chairs arranged * Clean employee break room * Clean ...
Monitor queues and make adjustments to ensure service levels are met * Assist in department ... Attends meetings/conference calls as required * Strong analytical, problems solving skills, multi ...
Monitor queues and make adjustments to ensure service levels are met * Assist in department ... Attends meetings/conference calls as required * Strong analytical, problems solving skills, multi ...
... Assist the Labour Relations Manager with preparing for joint conference or labour-management meetings Hold meetings with union representatives to resolve grievances before proceeding to arbitration ...
... Assist the Labour Relations Manager with preparing for joint conference or labour-management meetings Hold meetings with union representatives to resolve grievances before proceeding to arbitration ...
... Assist the Labour Relations Manager with preparing for joint conference or labour-management meetings Hold meetings with union representatives to resolve grievances before proceeding to arbitration ...
... Assist the Labour Relations Manager with preparing for joint conference or labour-management meetings Hold meetings with union representatives to resolve grievances before proceeding to arbitration ...
Manage the advisor's calendar, including scheduling meetings, client appointments, and conference ... Financial Planning Support * Assist the advisor in developing and preparing financial plans ...
Manage the advisor's calendar, including scheduling meetings, client appointments, and conference ... Financial Planning Support * Assist the advisor in developing and preparing financial plans ...
At Altasciences we all move in unison to assist and work in the discovery, development, and ... Preparing conference rooms for client visits. * Acts as a back-up to the receptionist as requested.
At Altasciences we all move in unison to assist and work in the discovery, development, and ... Preparing conference rooms for client visits. * Acts as a back-up to the receptionist as requested.
Regional Sales Manager - Retail Distribution, Global Asset Management
Montreal, QC · On-site
CA$69K - CA$129K/yr
... * Assist with monitoring the effectiveness of all Marketing initiatives providing appropriate ... Attend weekly team conference call and submit weekly activities report to Regional Sales Leader ...
Regional Sales Manager - Retail Distribution, Global Asset Management
Montreal, QC · On-site
CA$69K - CA$129K/yr
... * Assist with monitoring the effectiveness of all Marketing initiatives providing appropriate ... Attend weekly team conference call and submit weekly activities report to Regional Sales Leader ...
Regional Sales Manager, Retail Distribution, Global Asset Management
Montreal, QC · On-site
CA$69K - CA$129K/yr
... * Assist with monitoring the effectiveness of all Marketing initiatives providing appropriate ... Attend weekly team conference call and submit weekly activities report to Regional Sales Leader ...
Regional Sales Manager, Retail Distribution, Global Asset Management
Montreal, QC · On-site
CA$69K - CA$129K/yr
... * Assist with monitoring the effectiveness of all Marketing initiatives providing appropriate ... Attend weekly team conference call and submit weekly activities report to Regional Sales Leader ...
Veille techno, conference, meetup Process : * Entretien avec un membre de l'equipe TA (30/45 mins ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...
Veille techno, conference, meetup Process : * Entretien avec un membre de l'equipe TA (30/45 mins ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...
Diriger les réunions de pré-congrès et de révision des BEO, et assister au suivi post-conférence pour analyser les résultats et assurer la fidélité des clients. * Relations client et respect ...
Quick apply
Diriger les réunions de pré-congrès et de révision des BEO, et assister au suivi post-conférence pour analyser les résultats et assurer la fidélité des clients. * Relations client et respect ...
Scientific Outreach & Events * Assist in preparing conference materials, presentations, posters, and supporting documentation. * Contribute to communications supporting partnerships, public ...
Scientific Outreach & Events * Assist in preparing conference materials, presentations, posters, and supporting documentation. * Contribute to communications supporting partnerships, public ...
Porter Banquets
Trois-rivieres, QC · On-site
... Assist other departments when needed to ensure optimum service to guests. Follow all company and ... Delta Hotels Trois Rivieres Conference Centre takes seriously its obligations under the applicable ...
Porter Banquets
Trois-rivieres, QC · On-site
... Assist other departments when needed to ensure optimum service to guests. Follow all company and ... Delta Hotels Trois Rivieres Conference Centre takes seriously its obligations under the applicable ...
Guest Services Agent
Sherbrooke, QC · On-site
... assist individuals with disabilities; thank guests with genuine appreciation. Speak using clear ... Delta Hotels Sherbrooke Conference Centre takes seriously its obligations under the applicable ...
Guest Services Agent
Sherbrooke, QC · On-site
... assist individuals with disabilities; thank guests with genuine appreciation. Speak using clear ... Delta Hotels Sherbrooke Conference Centre takes seriously its obligations under the applicable ...
Porter Banquets
Trois-rivieres, QC · On-site
... Assist other departments when needed to ensure optimum service to guests. Follow all company and ... Delta Hotels Trois Rivieres Conference Centre takes seriously its obligations under the applicable ...
Porter Banquets
Trois-rivieres, QC · On-site
... Assist other departments when needed to ensure optimum service to guests. Follow all company and ... Delta Hotels Trois Rivieres Conference Centre takes seriously its obligations under the applicable ...
... assist in customer escalations as needed. The ideal candidate has the demonstrated ability to ... Conducting conference calls/meetings * Consulting process reviews/workshops * Briefings The ...
... assist in customer escalations as needed. The ideal candidate has the demonstrated ability to ... Conducting conference calls/meetings * Consulting process reviews/workshops * Briefings The ...
$13/hr
Ensure garage coverage is met daily at primary location(s) and assist in back-up coverage to other ... Participates in daily conference calls with varied members of staff and management. * Adhere to all ...
$13/hr
Ensure garage coverage is met daily at primary location(s) and assist in back-up coverage to other ... Participates in daily conference calls with varied members of staff and management. * Adhere to all ...
Conference Assistant information
What is a conference assistant?
Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.
What does a conference assistant do?
A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.
What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?
To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.
What are some common challenges faced by conference assistants during large-scale events?
Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.
What is the difference between Conference Assistant vs Event Coordinator?
| Aspect | Conference Assistant | Event Coordinator |
|---|---|---|
| Required Credentials | High school diploma or equivalent; some roles may prefer associate degree | Bachelor's degree often preferred; certifications like CMP can be advantageous |
| Work Environment | Conference venues, hotels, or conference centers during events | Varies from corporate offices to outdoor venues, planning and overseeing events |
| Employer & Industry Usage | Event management companies, conference centers, universities | Corporate, nonprofit, hospitality, and event planning firms |
| Common Search & Comparison Intent | Understanding entry-level roles assisting with conference logistics | Planning and managing larger or more complex events |
Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.
More about Conference Assistant jobs
What are the most commonly searched types of Conference jobs in Quebec?
The most popular types of Conference jobs in Quebec are:
What cities in Quebec are hiring for Conference Assistant jobs?
Cities in Quebec with the most Conference Assistant job openings:
Full-time
Medical, Life
This job post has expired today. Applications are no longer accepted.
Job description
Legal Secretary
Location: Anjou, Montréal, QC
Position Type: Full-Time (In-Office)
About Lazarus Legal
Lazarus Legal is a growing law firm committed to delivering high-quality legal services while providing a professional and personalized client experience. We are seeking an organized, detail-oriented, and client-focused Legal Secretary to join our team in our Anjou office.
This individual will play an important role in supporting our lawyers, notaries, and administrative team while ensuring that clients and visitors receive a professional and welcoming experience. The ideal candidate is proactive, dependable, and enjoys working in a fast-paced professional environment.
Position Overview
Reporting to the Firm's legal professionals and support staff, the successful candidate will be responsible for a variety of administrative, clerical, and legal support functions. This role is essential to the effective day-to-day operation of the office and maintaining a high standard of client service.
Primary Responsibilities
Reception & Administrative Support
- Answer, screen, and direct incoming telephone calls.
- Respond to and redirect incoming emails.
- Welcome clients and visitors in a professional and courteous manner.
- Manage appointments, meetings, and scheduling.
- Coordinate conference room bookings.
- Handle incoming and outgoing mail, courier deliveries, and packages.
- Maintain a clean, organized, and welcoming reception area.
- Support lawyers, notaries, and staff with general administrative tasks.
- Assist with document preparation, correspondence, and filing.
Secondary Responsibilities
Legal & Notarial Administrative Support
- Prepare and issue certified copies for clients.
- Assist with file opening, file maintenance, and file closing procedures.
- Follow up on outstanding administrative matters and documentation.
- Assist with the preparation, minuting, and publication of notarial deeds.
- Order trust account cheques and assist with invoice processing.
- Organize and maintain physical and electronic files.
- Coordinate file disbursement and archiving.
- Assist with various office, administrative, and operational projects as required.
Qualifications & Skills
- Diploma in Legal Secretarial Studies or a related field.
- Previous experience in a law firm, notarial office, or professional services environment is considered an asset.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong client service and interpersonal skills.
- Professional, courteous, and polished demeanor.
- Ability to work independently and collaboratively within a team.
- Bilingual proficiency in English and French (spoken and written).
- Proficiency with Microsoft Office and standard office software.
What We Offer
- Competitive salary based on experience.
- Comprehensive group benefits program.
- Health insurance.
- Telemedicine services.
- Life insurance.
- Supportive, respectful, and collaborative work environment.
- Opportunities for professional development and growth.
- The opportunity to be part of a dynamic and growing law firm.
Apply
If you are a motivated professional who takes pride in organization, client service, and supporting a busy legal team, we encourage you to apply.
- Please submit your CV and cover letter for consideration.
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Secrétaire juridique
Lieu : Anjou, Montréal (Québec)
Type de poste : Temps plein (présentiel)
À propos de Lazarus Legal
Lazarus Legal est un cabinet d’avocats en pleine croissance, engagé à offrir des services juridiques de haute qualité tout en proposant une expérience client professionnelle et personnalisée. Nous sommes à la recherche d’un(e) secrétaire juridique organisé(e), rigoureux(se) et axé(e) sur le service à la clientèle pour se joindre à notre équipe à notre bureau d’Anjou.
Cette personne jouera un rôle important dans le soutien de nos avocats, notaires et membres du personnel administratif, tout en veillant à ce que les clients et visiteurs bénéficient d’un accueil professionnel et chaleureux. Le ou la candidat(e) idéal(e) est proactif(ve), fiable et apprécie évoluer dans un environnement professionnel dynamique.
Description du poste
Relevant des professionnels du cabinet et du personnel de soutien, la personne retenue sera responsable d’un éventail de tâches administratives, cléricales et de soutien juridique. Ce poste est essentiel au bon fonctionnement quotidien du bureau et au maintien d’un niveau élevé de service à la clientèle.
Principales responsabilités
Réception et soutien administratif
- Répondre aux appels téléphoniques entrants, les filtrer et les acheminer aux personnes concernées.
- Répondre aux courriels entrants ou les rediriger au besoin.
- Accueillir les clients et visiteurs de façon professionnelle et courtoise.
- Gérer les rendez-vous, réunions et horaires.
- Coordonner la réservation des salles de conférence.
- Gérer le courrier entrant et sortant, les livraisons par messagerie et les colis.
- Maintenir un espace d’accueil propre, organisé et accueillant.
- Soutenir les avocats, notaires et membres du personnel dans diverses tâches administratives.
- Participer à la préparation de documents, de correspondance et au classement.
Responsabilités secondaires
Soutien administratif juridique et notarial
- Préparer et émettre des copies certifiées conformes pour les clients.
- Participer à l’ouverture, à la gestion et à la fermeture des dossiers.
- Effectuer les suivis relatifs aux documents et aux questions administratives en suspens.
- Participer à la préparation, à la rédaction, à la minutation et à la publication des actes notariés.
- Commander les chèques du compte en fidéicommis et participer au traitement des factures.
- Organiser et maintenir les dossiers physiques et électroniques.
- Coordonner l’archivage et la fermeture des dossiers.
- Participer à divers projets administratifs, opérationnels et de bureau au besoin.
Qualifications et compétences recherchées
- Diplôme en secrétariat juridique ou dans un domaine connexe.
- Une expérience dans un cabinet d’avocats, une étude notariale ou un environnement de services professionnels constitue un atout.
- Excellentes aptitudes organisationnelles et de gestion du temps.
- Grand souci du détail et de l’exactitude.
- Capacité à gérer plusieurs priorités dans un environnement dynamique.
- Excellentes aptitudes en service à la clientèle et relations interpersonnelles.
- Présentation professionnelle, attitude courtoise et sens du professionnalisme.
- Capacité à travailler de façon autonome ainsi qu’en équipe.
- Excellente maîtrise du français et de l’anglais, à l’oral et à l’écrit.
- Maîtrise de la suite Microsoft Office et des logiciels de bureau courants.
Ce que nous offrons
- Salaire concurrentiel selon l’expérience.
- Régime complet d’avantages sociaux collectifs.
- Assurance maladie.
- Services de télémédecine.
- Assurance vie.
- Environnement de travail respectueux, collaboratif et axé sur le soutien.
- Possibilités de développement professionnel et d’avancement.
- L’occasion de faire partie d’un cabinet en croissance et tourné vers l’avenir.
Postuler
Si vous êtes une personne motivée qui accorde une grande importance à l’organisation, au service à la clientèle et au soutien d’une équipe juridique occupée, nous vous invitons à soumettre votre candidature.
Veuillez faire parvenir votre curriculum vitae ainsi qu’une lettre de motivation pour considération.