... Assistant who is fluent in both English and French . The successful candidate will support daily ... Schedule appointments, meetings, and conference rooms * Enter information into databases and ...
... Assistant who is fluent in both English and French . The successful candidate will support daily ... Schedule appointments, meetings, and conference rooms * Enter information into databases and ...
... Assistant who is fluent in both English and French . The successful candidate will support daily ... Schedule appointments, meetings, and conference rooms * Enter information into databases and ...
... Assistant who is fluent in both English and French . The successful candidate will support daily ... Schedule appointments, meetings, and conference rooms * Enter information into databases and ...
... and conference rooms Enter information into databases and spreadsheets Welcome visitors and provide professional front-desk support Process incoming and outgoing mail and deliveries Assist with ...
... and conference rooms Enter information into databases and spreadsheets Welcome visitors and provide professional front-desk support Process incoming and outgoing mail and deliveries Assist with ...
Receptionist / Administrative Assistant / Assistant to Managers
Montreal, QC · On-site
$50K - $60K/yr
... Assistant to the Commercial Real Estate Manager to join their team!!!! This is a fantastic ... Schedule appointments and maintain the conference room in preparation for meetings. Office ...
Quick apply
Receptionist / Administrative Assistant / Assistant to Managers
Montreal, QC · On-site
$50K - $60K/yr
... Assistant to the Commercial Real Estate Manager to join their team!!!! This is a fantastic ... Schedule appointments and maintain the conference room in preparation for meetings. Office ...
Respond to telephone inquiries and direct calls appropriately. Assist with conference room reservations and catering requests using the Event Management System (EMS). Support conference centre ...
New
Respond to telephone inquiries and direct calls appropriately. Assist with conference room reservations and catering requests using the Event Management System (EMS). Support conference centre ...
New
Respond to telephone inquiries and direct calls appropriately. Assist with conference room reservations and catering requests using the Event Management System (EMS). Support conference centre ...
New
Respond to telephone inquiries and direct calls appropriately. Assist with conference room reservations and catering requests using the Event Management System (EMS). Support conference centre ...
New
Preparer les salles de conference en vue des rencontres et reunions, incluant la preparation du ... The Administrative Assistant supports a group of lawyers and legal assistants by performing non ...
Preparer les salles de conference en vue des rencontres et reunions, incluant la preparation du ... The Administrative Assistant supports a group of lawyers and legal assistants by performing non ...
Administrative Assistant
Montreal, QC · On-site
Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials. * Assist in the proposal process as required, working with the proposal team and proposal ...
Administrative Assistant
Montreal, QC · On-site
Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials. * Assist in the proposal process as required, working with the proposal team and proposal ...
Collaborer etroitement avec l'equipe RH du projet et l'equipe de gestion, et les assister dans ... Aider a la planification des reservations de salles de conference, a la gestion des conflits de ...
Collaborer etroitement avec l'equipe RH du projet et l'equipe de gestion, et les assister dans ... Aider a la planification des reservations de salles de conference, a la gestion des conflits de ...
Planifier les rendez-vous, les réunions et les salles de conférence * Saisir des renseignements dans des bases de données et des feuilles de calcul * Accueillir les visiteurs et offrir un service ...
Planifier les rendez-vous, les réunions et les salles de conférence * Saisir des renseignements dans des bases de données et des feuilles de calcul * Accueillir les visiteurs et offrir un service ...
Planifier les rendez-vous, les réunions et les salles de conférence * Saisir des renseignements dans des bases de données et des feuilles de calcul * Accueillir les visiteurs et offrir un service ...
Planifier les rendez-vous, les réunions et les salles de conférence * Saisir des renseignements dans des bases de données et des feuilles de calcul * Accueillir les visiteurs et offrir un service ...
... conférence Saisir des renseignements dans des bases de données et des feuilles de calcul Accueillir les visiteurs et offrir un service professionnel à la réception Traiter le courrier et les ...
... conférence Saisir des renseignements dans des bases de données et des feuilles de calcul Accueillir les visiteurs et offrir un service professionnel à la réception Traiter le courrier et les ...
CA$18/hr
Performs setup of tables in the dining room and conference room. Takes food orders from guests/members. Provides information on menu items. Brings water, bread, food and beverages to the tables. Act ...
CA$18/hr
Performs setup of tables in the dining room and conference room. Takes food orders from guests/members. Provides information on menu items. Brings water, bread, food and beverages to the tables. Act ...
CA$18/hr
Performs setup of tables in the dining room and conference room. Takes food orders from guests/members. Provides information on menu items. Brings water, bread, food and beverages to the tables. Act ...
CA$18/hr
Performs setup of tables in the dining room and conference room. Takes food orders from guests/members. Provides information on menu items. Brings water, bread, food and beverages to the tables. Act ...
Technician, AV Support
Montreal, QC · On-site
... conference rooms Perform routine testing and problem diagnosis for projectors, microphones ... Assist with company meetings/functions that require use of AV infrastructure (audio, video ...
Technician, AV Support
Montreal, QC · On-site
... conference rooms Perform routine testing and problem diagnosis for projectors, microphones ... Assist with company meetings/functions that require use of AV infrastructure (audio, video ...
Technician, AV Support
Montreal, QC · On-site
... conference rooms Perform routine testing and problem diagnosis for projectors, microphones ... Assist with company meetings/functions that require use of AV infrastructure (audio, video ...
Technician, AV Support
Montreal, QC · On-site
... conference rooms Perform routine testing and problem diagnosis for projectors, microphones ... Assist with company meetings/functions that require use of AV infrastructure (audio, video ...
Technician, AV Support
Montreal, QC · On-site
... conference rooms Perform routine testing and problem diagnosis for projectors, microphones ... Assist with company meetings/functions that require use of AV infrastructure (audio, video ...
Technician, AV Support
Montreal, QC · On-site
... conference rooms Perform routine testing and problem diagnosis for projectors, microphones ... Assist with company meetings/functions that require use of AV infrastructure (audio, video ...
Technician, AV Support
Montreal, QC · On-site
... conference rooms Perform routine testing and problem diagnosis for projectors, microphones ... Assist with company meetings/functions that require use of AV infrastructure (audio, video ...
Technician, AV Support
Montreal, QC · On-site
... conference rooms Perform routine testing and problem diagnosis for projectors, microphones ... Assist with company meetings/functions that require use of AV infrastructure (audio, video ...
Technician, AV Support
Montreal, QC · On-site
... conference rooms • Perform routine testing and problem diagnosis for projectors, microphones ... Assist with company meetings/functions that require use of AV infrastructure (audio, video ...
Technician, AV Support
Montreal, QC · On-site
... conference rooms • Perform routine testing and problem diagnosis for projectors, microphones ... Assist with company meetings/functions that require use of AV infrastructure (audio, video ...
Assister le gestionnaire immobilier dans la gestion quotidienne des operations, inspecter les aires communes (salles de conference, gym), verifier le bon etat de fonctionnement des equipements et ...
Assister le gestionnaire immobilier dans la gestion quotidienne des operations, inspecter les aires communes (salles de conference, gym), verifier le bon etat de fonctionnement des equipements et ...
Conference Assistant information
What is a conference assistant?
Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.
What does a conference assistant do?
A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.
What are some common challenges faced by conference assistants during large-scale events?
Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.
What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?
To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.
What is the difference between Conference Assistant vs Event Coordinator?
| Aspect | Conference Assistant | Event Coordinator |
|---|---|---|
| Required Credentials | High school diploma or equivalent; some roles may prefer associate degree | Bachelor's degree often preferred; certifications like CMP can be advantageous |
| Work Environment | Conference venues, hotels, or conference centers during events | Varies from corporate offices to outdoor venues, planning and overseeing events |
| Employer & Industry Usage | Event management companies, conference centers, universities | Corporate, nonprofit, hospitality, and event planning firms |
| Common Search & Comparison Intent | Understanding entry-level roles assisting with conference logistics | Planning and managing larger or more complex events |
Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.
More about Conference Assistant jobs
What are the most commonly searched types of Conference jobs in Quebec? The most popular types of Conference jobs in Quebec are:
What cities in Quebec are hiring for Conference Assistant jobs? Cities in Quebec with the most Conference Assistant job openings:
Full-time
Posted 9 days ago
Job description
Position Summary
We are seeking an organized, dependable, and professional Bilingual Administrative Assistant who is fluent in both English and French. The successful candidate will support daily office operations, coordinate schedules, maintain records, and communicate professionally with clients, visitors, and staff in both languages.
Key Responsibilities
- Answer and direct telephone calls, emails, and inquiries in English and French
- Prepare and proofread correspondence, reports, presentations, and other documents in both languages
- Schedule appointments, meetings, and conference rooms
- Enter information into databases and spreadsheets
- Welcome visitors and provide professional front-desk support
- Process incoming and outgoing mail and deliveries
- Assist with invoices, expense reports, and basic bookkeeping
- Record, prepare, and distribute meeting minutes
- Coordinate travel arrangements and staff events when required
- Translate or review routine internal communications in English and French
- Handle confidential information with discretion
- Support management and other team members with special projects
- Perform other administrative duties as assigned
- Fluency in spoken and written English and French is required
- High school diploma or equivalent; post-secondary office-administration training is an asset
- Previous administrative or customer-service experience is preferred
- Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams
- Strong written and verbal communication skills in both languages
- Excellent organization and time-management abilities
- Ability to prioritize tasks and meet deadlines
- Professional, courteous, and dependable
- Ability to work independently and as part of a team
- Strong attention to detail and problem-solving skills