Conference Administrator Jobs (NOW HIRING)

Description

This position reports to Priority Power Management's Galleria office 5 days per week (M-F). 

Who We Are

Priority Power is the energy partner delivering the systems, expertise, and execution, required to power enterprise growth. Through our integrated multi-service offering spanning strategy, supply, infrastructure, and operations, we develop and operate mission critical energy solutions for organizations navigating today's complex energy landscape. From greenfield to gigawatt to grid, we make power possible at the scale and speed of ambitious growth demands - meeting the needs of an energy driven future.

Our Mission

Priority Power delivers the strategy, infrastructure, and execution that powers enterprise growth - with the speed, transparency, and accountability our clients depend on.

Our Vision

To be the most trusted and capable integrated energy partner in the United States -delivering strategy, infrastructure, and execution at the speed ambitious growth demands.

Job Summary:

The Office Administrator is a critical role in ensuring the Houston office runs smoothly - from organizing a weekly lunch, ensuring supplies are on hand, managing high-level support to C-level and/or senior executives to the overall day-to-day administration of the office itself. This role operates in a fast-paced, growing environment and requires exceptional judgment, discretion, and the ability to prioritize competing demands.

In addition to executive support, this person serves as the face of the Houston office, managing the front-desk experience, hospitality, facilities and building management relationships, workspace and hotel office assignments, and ensuring new hires are welcomed. 

Job Responsibilities:

Executive & Administrative Support

• Maintain several executive calendars, schedule appointments, set up conference calls, and prepare itineraries, catering to the specific preferences and working styles of each executive.
• Facilitate travel arrangements for key personnel, including booking flights, hotels, and transportation, and managing detailed travel itineraries.
• Support meeting preparation, including booking conference rooms, scheduling conference calls, coordinating catering, and confirming meeting-room technology is functional in advance.

Office Administration, Facilities & Workspace

• Own day-to-day office operations, including daily opening and closing routines, front-desk presence, and keeping the kitchen, conference rooms, and shared spaces clean, stocked, and presentable for employees and visitors.
• Manage snack, beverage, kitchen, and office supply inventory, reordering proactively so high-visibility items do not run out.
• Coordinate weekly office lunches end to end, including headcount, vendor selection, ordering, dietary accommodations, setup, and cleanup, and plan office events and holiday celebrations.
• Administer employee building access and badging and partner with IT as the on-site coordinator for office technology, including conference room and Teams devices, printers, and general office equipment.
• Own the seating chart and workspace assignments, including hotel offices and floating desks for hybrid employees, traveling executives, and visitors.
• Partner with HR and IT on new hire logistics and office orientation, and execute offboarding logistics including badge and equipment recovery and workspace reset.
• Perform general administrative tasks such as shipping, copying, scanning, and mail distribution.

Budget Management

• Manage the monthly office budget, tracking spend across hospitality, kitchen, and supply categories and staying within approved targets.
• Adjust ordering and vendor decisions when spend is trending high, without compromising high-visibility essentials or employee experience.
• Flag unusual or one-time spend and category variances, and obtain approval before exceeding budget thresholds. 

Requirements

• High school diploma or equivalent.
• 7+ years of experience in administrative, executive support, or office management roles.
• Demonstrated experience managing office activities. 
• Proven ability to handle confidential and sensitive information with absolute discretion.
• High proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

Preferred Job Skills & Qualifications:

• Prior experience as the primary office administrator for a single-site office. 
• Experience administering hoteling office space and/or shared workspace. 
• Strong adaptability, interpersonal skills, and organizational abilities.
• Proficiency in written and verbal communication, with excellent listening and editing skills.

Why Choose Priority Power?

Empowered to Make an Impact in a Values-Driven Energy Future
At Priority Power, we're more than just an energy company-we're a purpose-driven team dedicated to transforming the future of energy through meaningful work, empowered people, and enduring partnerships. We invite mission-minded professionals to grow with us in a culture defined by trust, collaboration, and real outcomes.

Values-Driven Culture
We lead with integrity, customer focus, and accountability-prioritizing ethics and purpose in every decision we make. Our culture is rooted in doing what's right for our clients, our communities, and each other.

Empowered Opportunities
Here, initiative is celebrated. You'll have the autonomy to lead, innovate, and contribute in ways that grow your career and advance our mission. We empower our employees to take ownership of their impact.

Accountability & Outcomes Orientation
Our results matter. We are a high-performance culture that rewards accountability, champions progress and celebrates milestones that move the needle for our clients and the energy industry.

Collaborative Colleagues
You'll work alongside passionate experts who are generous with knowledge and united by a shared vision. Cross-functional teamwork and open communication are at the core of how we solve big energy challenges together.

Make a Real Difference
At Priority Power, your work directly contributes to building a more resilient, efficient, and sustainable energy future. Whether optimizing large-scale power strategies or innovating in renewables, you'll be part of something bigger than yourself.

Flexible Work Environment
We respect your life outside of work. Our flexible work policies allow you to thrive personally and professionally ensuring balance, trust, and well-being for every team member.

Equal Opportunity Employer
We are an equal opportunity employer and value diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.