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Complex Coordinator Jobs in Oregon (NOW HIRING)

Actalent

Bim Coordinator

Portland, OR · On-site

The BIM Coordinator works closely with design teams, field management, and other project ... This position offers the opportunity to work on large, complex projects in the semiconductor and ...

Actalent

Bim Coordinator

Portland, OR · On-site

The BIM Coordinator works closely with design teams, field management, and other project ... This position offers the opportunity to work on large, complex projects in the semiconductor and ...

Housecall Providers

Care Coordinator II

Portland, OR · On-site

$20.50 - $27.50/hr

Actively support an assigned panel of patients by providing timely complex care coordination for patients with physical and behavioral health care needs. * Educate patients/caregivers on the services ...

Housecall Providers

Care Coordinator II

Portland, OR

$20.50 - $27.50/hr

Actively support an assigned panel of patients by providing timely complex care coordination for patients with physical and behavioral health care needs. * Educate patients/caregivers on the services ...

Aquent

Operations Coordinator 2

Beaverton, OR · On-site

$28.80 - $32/hr

... coordination and operational expertise will directly contribute to the seamless execution of ... Your structured, execution-focused approach will keep complex programs running smoothly and ...

ECOnorthwest

Proposal Coordinator

Portland, OR · On-site

To answer the complex questions of our time, we integrate economic analysis with complementary ... The role involves creating, coordinating, and submitting responses to RFPs and RFQs, and ensuring ...

JLA Public Involvement

Coordinator

Portland, OR · On-site

$60K - $70K/yr

You will need to rewrite and explain complex information so that the public can understand issues ... Coordinator, PI2) Benefits: JLA Public Involvement pays 90% of medical insurance premiums for ...

JLA Public Involvement

Coordinator

Portland, OR · On-site

You will need to rewrite and explain complex information so that the public can understand issues ... Coordinator, PI2) Benefits: JLA Public Involvement pays 90% of medical insurance premiums for ...

JLA Public Involvement

Coordinator

Portland, OR · On-site

$60K - $70K/wk

You will need to rewrite and explain complex information so that the public can understand issues ... Coordinator, PI2) Benefits: JLA Public Involvement pays 90% of medical insurance premiums for ...

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Complex Coordinator information

What is a complex coordinator?

Complex Coordinators are professionals responsible for overseeing the daily operations of multiple properties or departments within a larger organization, such as a hotel group, apartment complexes, or university housing. They coordinate activities, manage staff, and ensure that standards and procedures are consistently followed across all locations in their portfolio. Their role often involves budgeting, scheduling, problem-solving, and acting as a liaison between different teams to ensure seamless operations. Complex Coordinators play a critical role in maintaining efficiency and delivering a high quality of service to clients or residents.

How does a complex coordinator typically interact with different departments within a property or organization?

As a Complex Coordinator, you play a central role in facilitating communication and collaboration between departments such as sales, housekeeping, front desk, and maintenance. Your responsibilities often involve coordinating schedules, managing event logistics, and ensuring all teams are aligned to deliver seamless service. Regular meetings, clear documentation, and prompt issue resolution are key aspects of the role. This cross-departmental interaction helps you build strong professional relationships and develop a broad understanding of operations, which can support future career growth into management roles.

What are the key skills and qualifications needed to thrive as a complex coordinator, and why are they important?

To thrive as a Complex Coordinator, you typically need strong organizational skills, attention to detail, and experience in project or facility management, often supported by a relevant degree or equivalent work experience. Familiarity with scheduling software, budgeting tools, and facility management systems is commonly required. Excellent communication, problem-solving abilities, and adaptability are vital soft skills for managing multiple tasks and stakeholders. These skills ensure efficient operations, effective coordination between departments, and the ability to handle the dynamic challenges of complex environments.

What is the difference between Complex Coordinator vs Project Coordinator?

AspectComplex CoordinatorProject Coordinator
Required CredentialsTypically requires a relevant degree and industry-specific certificationsOften requires a degree; certifications vary by industry
Work EnvironmentManages multiple complex projects within a large organization or facilitySupports individual projects, often within a team or department
Employer & Industry UsageCommon in healthcare, education, or large corporate settingsWidely used across various industries including construction, IT, and events

The Complex Coordinator focuses on managing multiple complex projects or operations within a large organization, requiring specialized skills and certifications. In contrast, the Project Coordinator typically supports specific projects, assisting with planning and execution. While both roles involve coordination, the Complex Coordinator handles more intricate, multi-faceted responsibilities within complex environments.

What are the most commonly searched types of Complex jobs in Oregon?

The most popular types of Complex jobs in Oregon are:

What cities in Oregon are hiring for Complex Coordinator jobs?

Cities in Oregon with the most Complex Coordinator job openings:

Complex Coordinator jobs near you

Administrative Coordinator

Oregon Health & Science University

Portland, OR • On-site

$30.34 - $41.02/hr

Full-time

Medical, Life, Retirement, PTO

Re-posted 3 days ago

Oregon Health & Science University rating

8.1

Company rating: 8.1 out of 10

Based on 95 frontline employees who took The Breakroom Quiz

169th of 627 rated colleges and universities

Job description

Department Overview
The Department of Biomedical Engineering at OHSU is seeking an outstanding Administrative Coordinator. This position provides exceptional customer service in a fast-paced, highly productive, and diversified research and academic environment to faculty, staff, students, postdoctoral scholars, and visitors.
Responsibilities include purchasing and procurement card reconciliation, travel planning and reimbursement, seminar and event coordination, executive support for department leadership, departmental communications, and general administrative operations. The Administrative Coordinator serves as a key point of contact for departmental activities and is responsible for coordinating a wide variety of administrative functions that support departmental operations, faculty success, and strategic initiatives.
Function/Duties of Position
Purchasing, Procurement, and Financial Transactions
  • Become familiar with OHSU purchasing and procurement card policies and maintain current knowledge as policies evolve.
  • Manage procurement card acquisition, tracking, and reconciliation.
  • Reconcile procurement card transactions for faculty, staff, and trainees.
  • Independently manage full-cycle ordering of research supplies, office supplies, equipment, and services.
  • Serve as a resource regarding purchasing policies and procedures.
  • Request purchase orders and process complex procurement requests.
  • Resolve purchasing issues related to invoicing, receiving, and returns.
  • Process work orders, professional service agreements, standing orders, and other procurement activities.
  • Coordinate collection and submission of receipts and supporting documentation related to departmental purchases and travel expenses.
  • Monitor administrative transactions and identify issues requiring escalation or follow-up.

Travel Coordination and Executive Support
  • Become familiar with OHSU travel policies and maintain current knowledge as policies evolve.
  • Coordinate complex travel arrangements, itineraries, agendas, and supporting documentation for faculty, departmental leadership, and invited speakers.
  • Process travel reimbursements, direct billing requests, group travel arrangements, and related procurement card reconciliations.
  • Manage complex calendars and scheduling for departmental leadership and faculty committees.
  • Coordinate annual faculty review process.
  • Coordinate annual promotion and tenure process.
  • Coordinate meetings involving internal and external stakeholders.
  • Assist with department reviews and other faculty affairs processes.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Draft and prepare correspondence, meeting materials, agendas, and other administrative documents.

Seminar, Event, and Communications Coordination
  • Coordinate, plan, and oversee departmental seminar series and visiting speaker programs.
  • Serve as primary liaison between the department and visiting speakers.
  • Coordinate travel, accommodations, honoraria, catering, audiovisual support, scheduling, and communications.
  • Plan and support department events, retreats, symposia, workshops, faculty recruitment visits, and social events.
  • Assist with development and distribution of departmental communications, announcements, newsletters, and promotional materials.
  • Coordinate website updates and assist with management of departmental web and social media content.
  • Prepare meeting materials, agendas, and minutes as assigned.
  • Support special projects and strategic initiatives as assigned by departmental leadership.

Department Operations and Administrative Support
  • Serve as a point of contact for departmental administrative operations.
  • Provide front desk and customer service support.
  • Manage conference room scheduling and departmental calendars.
  • Coordinate facilities requests, repairs, maintenance issues, and surplus activities.
  • Process access requests, key requests, telecommunications requests, and computer access requests.
  • Distribute mail and packages and coordinate shipping activities.
  • Order and maintain office supplies.
  • Coordinate faculty meetings, including scheduling, agenda preparation, note-taking, and follow-up communication.
  • Support departmental safety activities and coordinate administrative aspects of laboratory and office compliance requirements.
  • Maintain departmental records, process documentation, desk manuals, and job aids.
  • Provide administrative support for new faculty onboarding and departmental operational initiatives.
  • Perform other duties as assigned.

Required Qualifications
  • Four years of general office or secretarial experience; OR
  • An Associate's degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR
  • A Bachelor's degree and two years of general office or secretarial experience; OR
  • An equivalent combination of training and experience.
  • Intermediate to advanced computer skills. Ability to learn new systems with training.
  • Team oriented, detail oriented, ability to problem solve.
  • Excellent oral and written communication skills.
  • Ability to exercise good judgment and initiative, ability to prioritize and organize workload. Capable in managing competing priorities.
  • Self-directed on responsibilities associated with the position.

Preferred Qualifications
  • Background in seminar coordination, travel planning, and purchasing.
  • Background in education and faculty affairs.
  • Experience using Oracle for purchasing.

Additional Details
Monday - Friday, 40 hours per week. May select own schedule provided core in-person attendance hours of 9am-5pm are covered. In-person attendance required. Exposure to basic science laboratories.
Benefits
  • Healthcare for full-time employees covered 100% and 88% for dependents.
  • $50K of term life insurance provided at no cost to the employee.
  • Two separate above market pension plans to choose from.
  • Vacation - up to 200 hours per year dependent on length of service.
  • Sick Leave - up to 96 hours per year.
  • 9 paid holidays per year.
  • Substantial Tri-Met and C-Tran discounts.
  • Employee Assistance Program.
  • Childcare service discounts.
  • Tuition reimbursement.
  • Employee discounts to local and national businesses.

Why apply to OHSU?
We are Oregon's only public academic health center.
In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington.
All are welcome.
OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply.
To request reasonable accommodation, contact askhr@ohsu.edu

What Oregon Health & Science University employees say

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About Oregon Health & Science University

Sourced by ZipRecruiter

Oregon Health & Science University (OHSU) is a distinguished institution under the industry of higher education and healthcare, specifically in the field of medical science. Based in Portland, Oregon, US, it maintains a reputation for promoting research, teaching, patient care, and outreach. Established in 1887, OHSU has continually sought to redefine the parameters of healthcare delivery and biomedical discovery through its expansive catalog of programs and initiatives. A galvanizing mission drives OHSU: to improve the health and quality of life for all Oregonians through excellence, innovation, and leadership in health care, education, and research.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Portland, OR, US

Year founded

1887

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