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At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide:
- Comprehensive health benefits that start day 1
- Student Loan Repayment Assistance & Reimbursement Programs
- Ongoing mentorship, development, and leadership programs
The Executive Administrative Assistant provides high-level administrative and operational support to executive leadership. This role manages executive communications, coordinates schedules and travel arrangements, organizes meetings and events, and oversees administrative processes to ensure efficient department operations.
The position serves as a key liaison between the executive and internal or external stakeholders, exercising independent judgment, discretion, and knowledge of organizational policies. The Executive Administrative Manager also supports departmental operations by managing administrative staff, coordinating budgets and reporting, and assisting with policy development and implementation.
RESPONSIBILITIES
Executive Support and Communication
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Answer executive telephones, screen calls, and route inquiries to appropriate staff members.
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Greet visitors professionally, assess their needs, and direct them to appropriate personnel.
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Receive and review incoming correspondence, responding independently to routine matters and drafting responses for executive signature when appropriate.
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Review outgoing correspondence for accuracy, consistency, and compliance with organizational policies.
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Serve as a representative of the executive within the organization and communicate executive priorities when appropriate.
Scheduling, Travel, and Meeting Coordination
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Manage complex executive calendars and prioritize appointments, meetings, and scheduling requests.
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Arrange domestic and international travel including itineraries, accommodations, and transportation.
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Prepare expense reports and travel documentation.
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Coordinate meetings and special events, including:
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Reserving meeting space and facilities
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Arranging audiovisual equipment and materials
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Coordinating speakers and catering services
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Preparing agendas and organizing meeting logistics
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Prepare executives for daily meetings and activities.
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May facilitate or chair meetings on specific operational issues and assist in developing action plans and follow-up items.
Administrative Operations and Records Management
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Develop and maintain departmental filing systems and administrative procedures.
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Retrieve and provide information for internal and external requests.
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Type and prepare correspondence, reports, presentations, and manuscripts.
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Prepare charts, graphs, and presentation materials.
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Coordinate with external partners such as typesetters and publishers for production of communication materials.
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Operate standard office equipment including computers, telephones, copiers, and related technology.
Data Management, Reporting, and Budget Support
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Gather, review, verify, and consolidate data for departmental reports and presentations.
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Design and generate routine and ad-hoc reports or statistical analyses.
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Support department budget preparation and monitoring of budget variances.
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Forecast departmental expenditures and recommend purchase of major equipment.
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Authorize certain expenditures within approved departmental budgets.
Staff Coordination and Administrative Leadership