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Committee Secretary Jobs (NOW HIRING)

Sierra Club Ohio

Chapter Secretary

Cincinnati, OH · On-site

Secretary Purpose of Position The secretary has the overall responsibility of maintaining the ... A revised draft should be sent to each executive committee member in advance of the next meeting ...

Minnehaha County

LEGAL ASSISTANT

Wabasha, MN · On-site

Serves as Juvenile Diversion Intake Committee Secretary. Attend meetings, prepare minutes and route to members. Monitor files with recommendations of Committee. Review files with Chairperson.

Swift Staffing

Legal Secretary (Towson, MD)

Towson, MD · On-site

$17/hr

The Legal Secretary will provide administrative support to the accountability committee. Six month contract position. The non-negotiable pay rate is $17.00 per hour. Essential Duties: * Assist our ...

Human Biology®

Secretary

Camden, NJ · On-site

Serve on the executive committee if one exists * Ensure that an up-to-date copy of the bylaws is ... The secretary reports to the Board Chair and to the Board of Trustees Knowledge and Skills:

The Florida Bar

Legal Secretary

Sunrise, FL · On-site

$44K/yr

Legal Secretary #4129, #4132 Lawyer Regulation | Fort Lauderdale Minimum starting salary $44,033.62 ... committee meetings, maintains member lists, assists committee members, and posts files to GC web ...

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Committee Secretary information

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$24.5K

$45.9K

$63K

How much do committee secretary jobs pay per year?

As of Sep 10, 2026, the average yearly pay for committee secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What are the main responsibilities of a committee secretary?

A Committee Secretary is responsible for providing administrative support to a committee, which includes organizing meetings, preparing and distributing agendas, taking accurate minutes, and ensuring that committee actions are properly documented. They serve as the primary point of contact for committee members, maintain records, and often assist with follow-up tasks and correspondence. Their role is crucial for ensuring that committee proceedings are well-organized, transparent, and compliant with relevant regulations or governance policies.

What are the main challenges a committee secretary faces when managing meeting documentation and communications?

One of the main challenges a Committee Secretary encounters is ensuring the accuracy and timely distribution of meeting agendas, minutes, and supporting documents to all committee members. This often requires balancing multiple deadlines, handling last-minute changes, and maintaining clear records for compliance purposes. Additionally, the Secretary must facilitate effective communication among members, sometimes coordinating with individuals in different departments or locations. Strong organizational skills and attention to detail are essential to manage these responsibilities efficiently.

What are the key skills and qualifications needed to thrive as a committee secretary, and why are they important?

To thrive as a Committee Secretary, you need excellent organizational abilities, attention to detail, and strong written communication skills, typically supported by administrative experience or a relevant qualification. Familiarity with office software (such as Microsoft Office Suite), minute-taking tools, and document management systems is essential. Discretion, time management, and interpersonal skills help you effectively support committee members and manage sensitive information. These skills ensure efficient meeting coordination, accurate record-keeping, and smooth committee operations.

What is the difference between Committee Secretary vs Administrative Assistant?

AspectCommittee SecretaryAdministrative Assistant
Required CredentialsTypically requires relevant certifications or experience in secretarial or administrative rolesOften requires basic administrative or clerical training
Work EnvironmentWorks within committees, boards, or organizational meetingsWorks across various departments, supporting daily office functions
Employer & Industry UsageCommon in government, non-profits, corporate boardsWidely used across industries in general office settings

The main difference is that a Committee Secretary specializes in supporting committee functions, including preparing agendas and minutes, while an Administrative Assistant provides broader administrative support across departments. Both roles require strong organizational skills, but the Committee Secretary's focus is more specific to committee-related tasks.

What does a committee secretary do?

A committee secretary is responsible for organizing meetings, preparing agendas, recording minutes, and maintaining official records. They often coordinate communication among members and ensure compliance with procedural requirements, using tools like document management software. Strong organizational and communication skills are essential for this role.
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Committee Secretary jobs near you
Infographic showing various Committee Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 13% Part Time, and 1% Contract. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

School Building Committee Secretary

New Britain, CT • On-site

Consolidated School District of New Britain
Education Programs Administration • 1 - 5K employees
Learn more about Consolidated School District of New Britainexternal

Contractor

Posted 18 days ago

Job description

Position Type:
Non-Certified: Clerical/Administrative Secretary I
Date Posted:
8/24/2026
Location:
New Britain Educational Administration Center
CSDNB is seeking a School Building Committee Secretary.
Please see below for position details, roles, and responsibilities.
Anticipated Start Date: To Be Determined
Position Details:
  • Non-union position
  • 19.5 hours per week
  • 12-month position
  • Paid through the School Building Committee

Job Roles and Responsibilities:
School Building Committee Administration
  • Coordinate administrative support for School Building Committee (SBC) meetings, including preparing agendas, meeting packets, prior meeting minutes, invoices, and other required administrative materials.
  • Distribute meeting materials to SBC members and appropriate district staff in advance of meetings.
  • Attend SBC meetings, record official meeting minutes, and provide updates regarding project expenditures and financial activity.
  • Prepare draft meeting minutes and maintain documentation of SBC actions and approvals.
  • Submit approved meeting minutes and other required records to the City Clerk's Office.
  • Coordinate meeting logistics, including arranging meals and other necessary meeting supports.

Invoice and Approval Management
  • Receive, review, and organize invoices associated with school construction and renovation projects.
  • Coordinate required invoice review and approvals from the Architect, Construction Manager, Technology Manager, Superintendent, and other appropriate project stakeholders.
  • Prepare invoices for inclusion on SBC meeting agendas and ensure appropriate documentation is available for committee review and approval.
  • Code and authorize approved invoices following SBC action.

Financial Processing and Payment Coordination
  • Enter approved invoices into OneSolution for City review and approval.
  • Receive and process purchase orders in OneSolution once issued by the City.
  • Prepare and submit purchase orders and supporting project documentation to the City for payment, including SBC minutes demonstrating authorization of expenditures.
  • Monitor financial ledgers to verify that invoices and purchase orders have been processed and paid.
  • Maintain accurate records of project expenditures and provide financial updates to the SBC.

State Reimbursement and DAS Reporting
  • Prepare Form 1046S after verification that eligible project expenditures have been paid.
  • Categorize and reconcile expenditures on Form 1046S by vendor, invoice number, and applicable project category, including Architect, Construction, Professional Fees, Printing, Equipment, and Technology.
  • Review expenditures for eligibility under Department of Administrative Services (DAS) reimbursement requirements, recognizing that certain equipment, technology, and printing expenses may not qualify for reimbursement.
  • Coordinate Superintendent review and signature of completed 1046S forms.
  • Prepare completed and authorized reimbursement documentation for submission through Core-CT.

Records Management and Compliance
  • Maintain complete electronic and hard-copy records of invoices, purchase orders, approvals, meeting minutes, reimbursement documentation, and related project financial records.
  • Ensure records are organized and retained in accordance with applicable district, municipal, and state record-retention requirements.
  • Maintain supporting documentation to establish a clear audit trail from SBC authorization through City payment and state reimbursement.

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