Code Compliance Administrator Jobs (NOW HIRING)

Job Title: Regulatory Compliance & Licensing Administrator
Role Overview
We are seeking a Regulatory Compliance & Licensing Administrator to manage our organization's multi-jurisdictional licensing portfolio. You will act as the primary liaison between our business entities and various state, county, and municipal regulatory agencies. This role is responsible for ensuring that all business operations maintain perfect standing by researching local codes, managing complex application cycles, and proactively monitoring for regulatory changes.
This is a detail-oriented role for an administrative professional who enjoys the challenge of "deciphering the rules." You will own the full application lifecycle-from initial research and paperwork preparation to bond/insurance coordination and background/credential processing. If you have a high level of integrity, strong organizational skills, and the ability to navigate ambiguous regulatory landscapes, we want to hear from you.
Key Responsibilities
Licensing & Compliance Management
• Application Lifecycle: Manage the end-to-end application process for all state and local business licenses. Oversee the preparation, submission, and follow-through until issuance.
• Research & Interpretation: Research and interpret complex state and local codes. Monitor for legislative or regulatory revisions that impact business standing and proactively communicate these changes to leadership.
• Liaison & Advocacy: Serve as the primary point of contact for governing agencies and regulators. Troubleshoot and resolve compliance concerns through direct communication with government representatives.
Operations & Documentation
• Documentation Stewardship: Maintain meticulous files for all licensing-related documentation, including insurance certificates, bonds, W9s, and individual background/credentialing records.
• Cross-Functional Support: Coordinate with Legal Counsel, Operations, and Accounts Payable to ensure all financial and legal requirements for licensure (fees, background checks, corporate filings) are met with urgency.
• Vendor & Project Support: Support business registration requirements for new vendors and assist on special compliance-driven projects as requested.
Qualifications & Requirements
Minimum Qualifications
• Education: Minimum of 4 years of combined higher education and/or applicable work experience. (Associate's degree or Paralegal certification is highly preferred).
• Experience Baseline: 2+ years of professional experience in licensing, regulatory compliance, or a related administrative field.
• Professional Standards: Unwavering integrity; demonstrated ability to handle sensitive personal and business information with complete confidentiality.
• Technical Proficiency: High level of comfort with Microsoft Office and standard office administrative platforms.
Preferred Attributes
• Strong "detective" mindset-you enjoy researching local laws and interpreting how they apply to business operations.
• Action-oriented and capable of thriving in ambiguous environments where processes may vary by municipality.
• Excellent writing skills, particularly for correspondence with government officials.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Additional Skills
(none specified)
AllSTEM Representative Contact Info
Account Executive:
Perry
Branch Phone:
(909) 244-1777
Location:
Houston, TX