Clinical Program Manager Jobs in Tennessee (NOW HIRING)

Discover Vanderbilt Health:With eight hospitals and over 180 clinics, we are the region's largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you'll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniquenesscelebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization:

Ob-Gyn

Job Summary:

In your pivotal role as Associate Program Manager, you will provide administrative and clinical support for Generalist Division. Your responsibilities will include updating and maintaining provider CV's, preparing correspondence, managing, and coordinating provider's Outlook calendars, updating Synergy, maintaining provider PTA tool, coordinating and scheduling candidate interviews, managing confidential files, and processing travel reimbursement through Workday. Your schedule requires on-site presence Monday and Wednesday alternating Fridays in office 2nd and 4th Friday remote 1st and 3rd Friday.
Your duties will include:
Providing administrative support within the OBGYN Generalist Division.
Managing faculty yearly evaluation forms utilizing RedCap system.
Overseeing and managing multiple physicians outlook calendars and schedules
Managing provider time away requests ensuring compliance with coverage and VUMC policies.
Monitoring physicians clinical schedule to ensure blocked appropriately.
Managing and updating physicians on-call schedules in Synergy.
Mailing letters notifying patients of faculty departure and their effective departure date.
Retaining, reviewing, and regularly updating physician's CVs into Vanderbilt format
Processing and reconciling faculty reimbursements utilizing workday.
Scheduling faculty travel arrangements.
Coordinating and scheduling virtual interviews via Microsoft Teams
Planning, scheduling, and managing travel arrangements for potential candidates
This job requires a Bachelor's Degree (or equivalent experience).

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DEPARTMENT SUMMARY:

Welcome to the Department of Obstetrics and Gynecology at Vanderbilt University Medical Center (VUMC). In order to address the pressing needs of women in today's world, our Department is dedicated to excellence in clinical and population women's health care, to training the next generation of women's health care providers, and to answering important clinical and biologic questions in women's health. For more information, please visit https://www.vumc.org/obgyn/homepage.

KEY RESPONSIBILITIES
Provides support for the creation, coordination and execution of the program.
Assists in budgetary management for the program(s).
The responsibilities listed are a general overview of the position and additional duties may be assigned.
TECHNICAL CAPABILITIES
Quality Management (Novice): Developing a systematic process of checking to see whether a process or service is meeting specific requirements.
Networking (Novice): Build relationships through industry contacts, professional organizations and individuals.
Peer Leadership (Novice): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
Process Improvement (Novice): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.
Program Management (Novice): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Delivers job responsibilities that impact own job area/team with some guidance. Problem Solving/ Complexity of work: Uses existing procedures, research and analysis to solve standard job related problems that may require some judgement. Breadth of Knowledge: Requires subject matter knowledge within a professional area to meet job requirements. Team Interaction: Individually contributes to project/ work teams.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Continuously improves own skills by identifying development opportunities.- Builds and Maintains Relationships: Seeks to understand colleagues priorities, working styles and develops relationships across areas. - Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service. - Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns to supervisors in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.- Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond. - Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively :- Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation: - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.- Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

Less than 1 year

Education:

Bachelor's

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which mayinclude health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed tofosteringan environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.