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Client Operations Coordinator Jobs in Wisconsin (NOW HIRING)

Johnson Service Group

Be Seen First

Business Operations Coordinator

Waukesha, WI · On-site

$34.37/hr

... Operations Coordinator for a 4-month contract position in the, area. Selected candidates MUST be a ... client company. This position requires a criminal background check as well as a drug screen.

Signal Security

Coordinator - Operations

Milwaukee, WI · On-site

$60K - $70K/yr

Title: Operations Coordinator Reports To: Franchise Owners, Regional Executive Director of ... Developing officers/Supervisors for success to impact Client service quality IE: hiring, training ...

Compeer Financial

Lending Client Coordinator

Johnson Creek, WI · On-site

$18.25 - $24.50/hr

Provides coordination for office operations, including events, in order to create a positive environment for clients and team members. A typical day: Client Service * Provides front line customer ...

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Client Operations Coordinator information

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How much do client operations coordinator jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for client operations coordinator in Wisconsin is $25.00, according to ZipRecruiter salary data. Most workers in this role earn between $19.90 and $28.12 per hour, depending on experience, location, and employer.

What does a client operations coordinator do?

A Client Operations Coordinator is responsible for managing and supporting the daily activities between a company and its clients. This role typically involves coordinating client onboarding, maintaining communication, processing client requests, and ensuring that client needs are met efficiently. They often work closely with internal teams to resolve issues, track project progress, and ensure high levels of client satisfaction. Strong organizational, communication, and problem-solving skills are essential for this position.

What are the key skills and qualifications needed to thrive as a client operations coordinator?

To thrive as a Client Operations Coordinator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with CRM systems, project management tools, and proficiency in Microsoft Office Suite are typically required. Excellent communication, problem-solving abilities, and a customer-focused mindset help build solid client relationships and enable smooth operations. These skills ensure efficient workflow management, high client satisfaction, and successful coordination between internal teams and clients.

How does a client operations coordinator typically collaborate with other departments to ensure client satisfaction?

A Client Operations Coordinator often acts as a bridge between clients and internal teams such as sales, account management, and operations. They regularly communicate client needs, coordinate project timelines, and help resolve any service issues by working closely with these departments. This cross-functional collaboration ensures that clients receive timely updates and that their expectations are met, which is essential for building strong client relationships. Candidates should be comfortable managing multiple priorities and be proactive in fostering teamwork.

What is the difference between Client Operations Coordinator vs Client Services Specialist?

AspectClient Operations CoordinatorClient Services Specialist
Required CredentialsTypically a bachelor's degree; experience in operations or customer serviceUsually a bachelor's degree; strong communication skills and customer service experience
Work EnvironmentOffice setting, coordinating internal processesOffice or client-facing environment, focusing on client interactions
Employer & Industry UsageFinancial, tech, consulting firmsMarketing, retail, financial services
Common Search & ComparisonFocuses on operational support and process managementCenters on client communication and service delivery

The main difference is that a Client Operations Coordinator manages internal processes and operational workflows, while a Client Services Specialist primarily handles direct client interactions and service delivery. Both roles require strong communication skills and customer-focused experience but differ in their core responsibilities and work focus.

How much do client operations coordinators make in the US?

The average salary for a client operations coordinator in the US ranges from $45,000 to $65,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced coordinators or those in high-demand sectors can earn higher salaries, often supplemented with benefits and bonuses.

What are the most commonly searched types of Client Operations jobs in Wisconsin?

The most popular types of Client Operations jobs in Wisconsin are:

What cities in Wisconsin are hiring for Client Operations Coordinator jobs?

Cities in Wisconsin with the most Client Operations Coordinator job openings:

Client Operations Coordinator jobs near you
Infographic showing various Client Operations Coordinator job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $51,993 per year, or $25 per hour.

Operations Coordinator

Neenah, WI • On-site

Grove Behavioral Services
See more jobs at Grove Behavioral Servicesexternal

$20 - $25/hr

Part-time

Posted 14 days ago

Job description

Kindly apply using this link to our practice management system and select "Operations Coordinator" as the position for which you're applying: https://schedule.abaengine.com/publicform/7bbf2f17-319d-4787-ba50-d8eca9b3e492

Position Summary:
The Operations Coordinator plays an essential role in supporting the smooth, organized, and welcoming operation of Grove Behavioral Services. This part-time position blends scheduling, administrative coordination, front desk support, office operations, and executive support.

The ideal candidate is highly organized, proactive, emotionally intelligent, and comfortable managing multiple priorities throughout the day. They should be able to communicate warmly and professionally with families, staff, community partners, and leadership while using sound independent judgment and maintaining confidentiality.

This role is currently part-time, however, as the company grows the option for full-time employment may become available if mutually desired.

Ideal Candidate:
The ideal Operations Coordinator is someone who enjoys creating order, solving problems, and helping a busy team function smoothly. They are comfortable moving between detailed administrative tasks, family communication, scheduling switcheroos, and leadership support throughout the day.

This person should be able to anticipate needs, take initiative, and remain calm and professional when plans shift unexpectedly. They understand that behind every schedule, phone call, supply order, or administrative process is a larger goal: helping create a joyous clinic environment where clients, families, and staff can focus on meaningful work and growth.

We are looking for someone who brings professionalism, warmth, strong judgment, and a steady hand to the daily rhythm of the clinic.

Work Schedule:
  • Part-time: 20 to 25 hours per week.
  • Start time: 7:30-7:45 AM.
  • End time: Daily end times are open to flexible discussion.

Key Responsibilities:
Scheduling & Coordination:
  • Maintain recurring therapy schedules for clients.
  • Respond to daily cancellations, staffing changes, and other emergent scheduling needs in a timely and organized manner.
  • Communicate schedule changes clearly with families, staff, and clinical leadership.
  • Assist with coordinating appointments, meetings, and other clinic activities.

Front Desk & Communication:
  • Serve as a welcoming and professional first point of contact for families, visitors, and community members.
  • Answer incoming phone calls and direct inquiries to the appropriate team member.
  • Screen incoming emails, phone calls, and mail, responding to routine requests when appropriate and routing more complex matters to the appropriate individual.
  • Maintain professional boundaries while communicating with families, staff, and outside partners.

Office Operations:
  • Oversee day-to-day office and administrative processes to support an organized and efficient clinic environment.
  • Monitor clinic and office inventory and order supplies as needed.
  • Assist with developing and maintaining efficient administrative systems and processes.
  • Provide guidance and coordination for administrative support responsibilities as the organization grows.
  • Work comfortably within Google Drive, use spreadsheets and forms, and learn multi-step processes within an online practice management system.

Administrative & Clinical Support:
  • Provide administrative support to clinical supervisors, including BCBAs and other clinic staff.
  • Assist with staff onboarding paperwork and other administrative documentation.
  • Help ensure paperwork and administrative processes are completed accurately and in a timely manner.
  • Handle confidential company, employee, and client information with appropriate discretion and professionalism.

Executive & Leadership Support:
  • Support senior leadership by assisting with calendar management, scheduling, and coordination of meetings and appointments.
  • Serve as a liaison between executives and community partners when appropriate.
  • Assist leadership with administrative projects, communication, and coordination needs.
  • Use independent judgment to identify priorities, solve routine problems, and escalate concerns when necessary.

Qualifications & Requirements:
Education:
  • High school diploma or equivalent is required.
  • Some college preferred but not required.

Experience:
  • Previous experience in the military, customer service, front desk operations, administrative support, or healthcare is preferred.
  • Experience in a pediatric healthcare, behavioral health, therapy, or clinical setting is a plus.

Skills & Abilities:
  • Exceptional written, verbal, and interpersonal communication skills.
  • Strong organizational and time-management abilities.
  • Ability to manage multiple tasks and shifting priorities in a fast-paced environment.
  • High emotional intelligence and the ability to communicate professionally and compassionately with a variety of individuals.
  • Strong proactive problem-solving skills and sound independent judgment.
  • Ability to maintain professional boundaries and handle sensitive situations appropriately.
  • Strong attention to detail and ability to follow through on tasks.
  • Comfort using technology and administrative software, including Google Workspace and scheduling or healthcare management systems.
  • Ability to maintain confidentiality and exercise appropriate discretion when handling sensitive company and client information.
  • Understanding of HIPAA compliance and confidentiality practices is preferred.

Kindly apply using this link to our practice management system and select "Operations Coordinator" as the position for which you're applying: https://schedule.abaengine.com/publicform/7bbf2f17-319d-4787-ba50-d8eca9b3e492