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Client Intake Coordinator Legal Jobs (NOW HIRING)

Ortiz Law Firm

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Law Firm Client Intake Coordinator / Assistant in Pensacola, FL

Pensacola, FL · On-site

$31K - $41K/yr

A one-lawyer firm in downtown Pensacola seeks a Client Intake Coordinator and/or Client Intake ... Comfort working closely with both clients and legal staff * Ability to remain calm and professional ...

TMH Behavioral Services

Intake Coordinator

Chicago, IL · On-site

$25 - $30/hr

This position manages the full client intake process - from initial inquiry through service placement - and serves as a central hub for scheduling coordination, documentation accuracy, and clinician ...

JKZ LLP

Office Services & Intake Coordinator

San Diego, CA · On-site

$22 - $24.50/hr

The Office Services & Intake Coordinator is an integral member of the Operations department and ... Legal Secretaries as needed. 6.Client Onboarding & Data Entry Manage intake from first contact ...

JKZ LLP

Office Services & Intake Coordinator

San Diego, CA · On-site

$22 - $24.50/hr

The Office Services & Intake Coordinator is an integral member of the Operations department and ... Legal Secretaries as needed. 6.Client Onboarding & Data Entry Manage intake from first contact ...

TMH Behavioral Services

Intake Coordinator

Chicago, IL · Hybrid

$25 - $30/hr

This position manages the full client intake process - from initial inquiry through service placement - and serves as a central hub for scheduling coordination, documentation accuracy, and clinician ...

TMH Behavioral Services

Intake Coordinator

Chicago, IL · On-site

$25/hr

This position manages the full client intake process -- from initial inquiry through service placement -- and serves as a central hub for scheduling coordination, documentation accuracy, and ...

Aviva Psychology Services

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Intake Coordinator

Boston, MA · Remote

$55K - $65K/yr

It involves a balance of client-facing support, behind-the-scenes administrative and data entry ... The Intake Coordinator is the first point of contact for new clients and will determine fit with ...

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How much do client intake coordinator legal jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for client intake coordinator legal in the United States is $21.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.56 per hour, depending on experience, location, and employer.

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Law Firm Client Intake Coordinator / Assistant in Pensacola, FL

Pensacola, FL • On-site

Ortiz Law Firm
Law Firms • 1 - 10 employees
Learn more about Ortiz Law Firmexternal

$31K - $41K/yr

Full-time

Medical, Dental, Retirement, PTO

Re-posted 24 days ago

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Job description

A one-lawyer firm in downtown Pensacola seeks a Client Intake Coordinator and/or Client Intake Assistant with strong communication, interpersonal, and organizational skills. The firm specializes in representing disabled individuals and assisting them with their claims for disability benefits.

This role is an important first point of contact for our clients. You will help gather key information, build trust with potential clients. You will play an important role in ensuring that our lead intake paralegal and attorney have what they need to review incoming prospective client calls and cases. You’ll further play a vital role in creating a supportive experience for individuals navigating challenging times.

We offer:

  • Medical insurance, with option for dental insurance
  • 11 paid holidays plus PTO in your first year
  • A retirement plan with employer match

Duties include, but are not limited to:

  • Answering calls and emails from prospective clients in a professional, compassionate manner
  • Gathering initial client information and documenting details accurately
  • Scheduling consultations and keeping the calendar updated
  • Assisting clients in completing intake forms and collecting necessary paperwork
  • Entering client data into case management systems
  • Following up with potential clients to ensure all required information is received
  • Organizing intake files and preparing them for paralegal/attorney review
  • Coordinating with the paralegal to transition new clients smoothly into case management
  • Maintaining client confidentiality and professionalism at all times

The job requires someone with:

  • Excellent listening skills and the ability to communicate with empathy and patience
  • A friendly, reassuring phone presence
  • Strong organizational skills and attention to detail
  • Ability to multitask and prioritize in a fast-paced environment
  • Proficiency with word processing and basic computer programs
  • Comfort working closely with both clients and legal staff
  • Ability to remain calm and professional when assisting people under stress

Prior customer service or office experience is preferred; legal or disability law experience is a plus but not required. An associate’s degree or relevant experience is helpful.

If you are compassionate, detail-oriented, and motivated to help clients during a critical stage of their case, we encourage you to apply. Please submit your salary requirements, resume, and a simple cover letter.

Company Description

A small but exceptional law firm in Pensacola, Florida. A tight knit group with compassion for our clients.