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Client Coordinator Jobs in Santa Rosa, CA (NOW HIRING)

ClubCorp

Event Sales Coordinator

Santa Rosa, CA · On-site

$25 - $28/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Event Sales Coordinator works closely with the Event Sales Manager to ensure all event details ... Maintain and update the client database with accurate information, assisting in the development of ...

Invited Clubs

Event Sales Coordinator

Santa Rosa, CA

$21.75 - $30/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Event Sales Coordinator works closely with the Event Sales Manager to ensure all event details ... Maintain and update the client database with accurate information, assisting in the development of ...

Invited

Event Sales Coordinator

Santa Rosa, CA

$21.75 - $30/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Event Sales Coordinator works closely with the Event Sales Manager to ensure all event details ... Maintain and update the client database with accurate information, assisting in the development of ...

Leigh and Co.

Assistant Wedding Coordinator

Napa, CA

$150/hr

Events is seeking organized, professional, and client-focused Assistant Wedding Planners to support ... vendor coordination, timeline execution, and reception transitions. This position is ideal for ...

Leigh and Co.

Assistant Wedding Coordinator

Sonoma, CA

$150/hr

Events is seeking organized, professional, and client-focused Assistant Wedding Planners to support ... vendor coordination, timeline execution, and reception transitions. This position is ideal for ...

Leigh and Co.

Wedding Coordinator

Napa, CA

$400/wk

You will work alongside our client experience managers during the planning and assistant coordinators onsite to provide the following to execute weddings. * Attend a final details call with clients ...

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Client Coordinator information

See Santa Rosa, CA salary details

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How much do client coordinator jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for client coordinator in Santa Rosa, CA is $23.07, according to ZipRecruiter salary data. Most workers in this role earn between $19.18 and $25.77 per hour, depending on experience, location, and employer.

What is a client coordinator?

Client Coordinators are professionals who serve as the main point of contact between a company and its clients. They are responsible for managing client relationships, addressing client needs, and ensuring that services or projects are delivered smoothly and on time. Their duties often include scheduling meetings, communicating project updates, resolving issues, and collaborating with internal teams to meet client expectations. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a client coordinator, and why are they important?

To thrive as a Client Coordinator, you typically need strong organizational abilities, attention to detail, and experience in client services or administrative support, often supported by a related degree or equivalent work experience. Familiarity with customer relationship management (CRM) systems, project management tools, and office software like Microsoft Office Suite is commonly required. Excellent communication, problem-solving, and multitasking skills help you build rapport with clients and efficiently manage multiple priorities. These skills and qualities are crucial for ensuring client satisfaction, smooth project delivery, and positive long-term relationships.

How does a client coordinator typically collaborate with other departments to ensure client satisfaction?

Client Coordinators play a central role in facilitating communication between clients and various internal teams such as sales, account management, and operations. They regularly coordinate meetings, relay feedback, and ensure that client needs are clearly understood and addressed by the appropriate departments. This collaborative approach not only helps prevent misunderstandings but also supports seamless project delivery and fosters long-term client relationships. Building strong working relationships across teams is essential for successfully resolving issues and exceeding client expectations.
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Client Coordinator jobs near you
Infographic showing various Client Coordinator job openings in Santa Rosa, CA as of July 2026, with employment types broken down into 89% Full Time, and 11% Part Time. Highlights an 100% In-person job distribution, with an average salary of $47,987 per year, or $23.1 per hour.

Sales Coordinator - FT

Vinarosa Resort and Spa

Santa Rosa, CA • On-site

$22 - $25/hr

Full-time

Posted 24 days ago

Job description

Job Type
Full-time
Description
Summary: The Sales Coordinator provides essential administrative and operational support across all sales channels at Vinarosa, including weddings, catering, corporate accounts, and group bookings. This role supports the Sales team by coordinating communications, maintaining accurate documentation, assisting with sales processes, and ensuring seamless collaboration with internal departments.
The Sales Coordinator assists with proposals, contracts, scheduling, reporting, client correspondence, and sales initiatives while supporting room blocks, meeting spaces, and event opportunities, including corporate meetings, private functions, and social gatherings. The ideal candidate is highly organized, detail-oriented, personable, and thrives in a fast-paced hospitality environment while contributing to exceptional client experiences and successful sales operations.
Essential Duties and Responsibilities:
• Respond to and manage inbound sales inquiries through phone, email, and digital channels with professionalism and urgency.
• Qualify leads, identify client needs, coordinate opportunities with routing to the appropriate sales team members.
• Assist with preparation of proposals, contracts, Banquet Event Orders (BEOs), correspondence, and sales documentation.
• Maintain accurate client and sales records within Delphi, Opera, CRM, or similar hospitality systems.
• Support the sales process from initial inquiry through booking confirmation, event execution, and post-event follow-up.
• Coordinate property tours, site inspections, and client appointments.
• Partner with internal departments to ensure accurate communication and seamless event and guest experiences.
• Monitor sales activity, maintain pipeline updates, and assist with reporting.
• Maintain current sales collateral, presentations, and marketing materials.
• Provide administrative support including calendar management, scheduling, meeting coordination, and documentation.
• Assist with group room blocks, meeting space bookings, corporate accounts, and transient sales initiatives.
• Support payment processing, billing coordination, and final account details.
• Assist in planning and participation of tradeshows, industry and networking events, and on property promotional activities.
• Perform additional responsibilities as assigned.
Competencies:
• Previous hospitality, sales, events, or customer service experience preferred.
• Experience in luxury, resort, hotel, or upscale hospitality strongly preferred.
• Knowledge of Delphi, Opera, CRM, or similar hospitality systems is an asset.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Exceptional written and verbal communication skills.
• Professional presence with a commitment to luxury service standards.
• Strong attention to detail, problem-solving ability, and follow-through.
• Ability to collaborate effectively with internal teams and external clients.
• Positive, proactive attitude with a strong commitment to service excellence.
• Strong interpersonal and communication skills.
• Problem solving and organizational ability.
• Results-oriented mindset.
• Professionalism in a luxury environment.
• Effective written and verbal communication.
• Team collaboration and adaptability.
Requirements
Job Requirements & Qualifications:
• 1-3 years of hospitality or related experience preferred.
• Luxury or upscale hospitality experience desired.
• Experience with Delphi, Opera, or similar systems preferred.
• Strong organizational and multitasking skills.
• Excellent communication skills.
• Proficiency in Microsoft Office.
• Flexible schedule including evenings/weekends as needed.
• Positive, proactive attitude and strong work ethic.
Disclaimer: This job description is not intended to be all-inclusive. Employees may perform other duties as assigned.
Salary Description
$22-$25 per hour

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