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Clerical Admin Assistant Jobs in Indiana (NOW HIRING)

TeamSoft

Clerical- Admi

South Bend, IN · On-site

$25/hr

Answer phone calls, schedule appointments, and assist individuals with questions and requests ... Work closely with third-party administrators and outside professionals regarding benefits and ...

City Of Gary

Zoning Administrative Assistant

Gary, IN · On-site

$18 - $24.25/hr

... administer General Business Licenses, or exercise supervisory authority. Essential Duties and ... Perform general clerical duties to support daily department operations. Records Management

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Clerical Admin Assistant information

What are some common challenges clerical admin assistants face when managing multiple tasks and deadlines?

Clerical Admin Assistants often juggle a variety of responsibilities, such as scheduling appointments, handling correspondence, and maintaining records. A common challenge is prioritizing tasks effectively, especially during peak times or when unexpected requests arise. Developing strong organizational skills, using digital tools, and communicating proactively with supervisors and colleagues can help manage competing deadlines. Teamwork is essential, as Admin Assistants frequently collaborate with different departments to ensure smooth office operations.

What are the key skills and qualifications needed to thrive as a clerical admin assistant?

To thrive as a Clerical Admin Assistant, you need organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, email platforms, and document management systems is commonly required. Strong communication, time management, and problem-solving abilities help you excel in a support role. These skills ensure efficient office operations, accurate record-keeping, and effective support for teams and management.

What does a clerical admin assistant do?

A Clerical Admin Assistant provides administrative support to ensure efficient operation of an office. Their duties typically include answering phones, managing schedules, filing documents, data entry, and assisting with basic bookkeeping. They help organize and maintain office records, greet visitors, and may handle incoming and outgoing correspondence. This role is essential for keeping the office running smoothly and supporting other staff members with routine tasks.

What is the difference between Clerical Admin Assistant vs Office Clerk?

AspectClerical Admin AssistantOffice Clerk
CredentialsHigh school diploma; some roles may prefer administrative certificationsHigh school diploma or equivalent
Work EnvironmentOffice settings, administrative departmentsOffice, reception, or front desk areas
Employer & IndustryBusinesses, government agencies, nonprofitsCorporate offices, retail, healthcare facilities
Common TasksData entry, scheduling, correspondenceAnswering phones, greeting visitors, filing

Both roles involve administrative support, but Clerical Admin Assistants typically handle more specialized tasks like data management and scheduling, while Office Clerks focus on front-desk duties and basic clerical work. The roles often overlap, but the Clerical Admin Assistant usually requires more organizational skills and may have additional responsibilities.

What are popular job titles related to Clerical Admin Assistant jobs in Indiana? For Clerical Admin Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Clerical Admin Assistant jobs in Indiana look for? The top searched job categories for Clerical Admin Assistant jobs in Indiana are:
What cities in Indiana are hiring for Clerical Admin Assistant jobs? Cities in Indiana with the most Clerical Admin Assistant job openings:
Clerical Admin Assistant jobs near you
Infographic showing various Clerical Admin Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Clerical- Admi

TeamSoft

South Bend, IN • On-site

$25/hr

Contractor

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Job description

Office Manager
Position Overview
We are seeking an experienced and highly organized Office Manager to join our client in the South Bend area. This position is ideal for someone who enjoys a variety of responsibilities, has strong administrative and computer skills, and can effectively manage multiple priorities in a busy office environment.
The Office Manager will play an important role in supporting daily office operations, assisting individuals with questions and inquiries, maintaining accurate records, coordinating meetings and events, and handling confidential information with professionalism and discretion.
Position Details
  • Schedule: Monday-Friday, 8:00 AM-5:00 PM
  • Hours: Full-time
  • Work Environment: In-person, professional and casual office environment
  • Pay: $25+/hr
Key Responsibilities
  • Manage day-to-day office operations and administrative activities.
  • Answer phone calls, schedule appointments, and assist individuals with questions and requests.
  • Handle sensitive and confidential documents while maintaining a high level of privacy and discretion.
  • Provide professional and compassionate assistance when addressing concerns or potentially difficult situations.
  • Respond to a variety of questions and inquiries regarding benefits and related programs.
  • Prioritize tasks effectively and recognize time-sensitive or urgent matters.
  • Work closely with third-party administrators and outside professionals regarding benefits and related services.
  • Develop a working knowledge of pension, 401(k), health, and other benefit programs.
  • Coordinate meetings, appointments, and other office activities.
  • Arrange travel reservations and accommodations as needed.
  • Maintain calendars and schedules for events and important activities.
  • Assist with planning, coordinating, and executing events from start to finish.
  • Enter and maintain data accurately and efficiently.
  • Maintain organized and up-to-date files and records.
  • Prepare professional written communications and correspondence.
  • Utilize Microsoft Word, Excel, and other office software as needed.
  • Assist with bookkeeping and financial-related tasks using QuickBooks.
Qualifications & Skills
  • Previous office management or administrative experience preferred.
  • Strong organizational and time-management skills.
  • Excellent attention to detail and accuracy.
  • Strong verbal and written communication skills.
  • Professional and courteous customer service skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Ability to multitask and adapt to changing priorities.
  • Strong problem-solving and follow-through skills.
  • Basic to intermediate knowledge of Microsoft Word and Excel.
  • Basic knowledge of QuickBooks preferred.
  • Ability to work independently while also collaborating effectively with others.
Benefits
  • Health insurance, including:
    • Vision
    • Dental
    • Prescription
    • Hearing
    • Life insurance
  • Pension plan eligibility
  • Optional employee-contributed 401(k) plan
  • Paid vacation
  • Paid holidays
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