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Civil Service Administrator Jobs (NOW HIRING)

City of New York

Senior Systems Administrator

Manhattan, NY · On-site

$100K - $125K/yr

To be considered for this position, PLEASE CLEARLY INDICATE YOUR CURRENT PERMANENT CIVIL SERVICE ... Physical Security System Administration -Administer the current key card access system, assigning ...

City of Pittsburgh

Administrator 2

Pittsburgh, PA · On-site

$56K/yr

Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal. Applicants must submit a complete application, including education, work experience ...

City of Pittsburgh, PA

Administrator 2

Pittsburgh, PA · On-site

$56K/yr

Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal. * Applicants must submit a complete application, including education, work ...

RI Council 94

$73K - $85K/yr

... civil service list that will be in effect for up to four years per RI General Law 36-4-20 ... administrator shall be placed upon the employment list in the order of their ratings; provided ...

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How much do civil service administrator jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for civil service administrator in the United States is $25.10, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $27.88 per hour, depending on experience, location, and employer.

What is a civil service administrator?

Civil Service Administrators are professionals who work within government departments and agencies, helping to implement policies and deliver public services. They may be involved in tasks such as managing projects, developing policies, overseeing budgets, and supporting the delivery of services to the public. Civil Service Administrators play a key role in ensuring the efficient and effective operation of government functions. Their responsibilities can vary depending on their department and area of specialization, but they are essential to the smooth running of public sector organizations.

What are the key skills and qualifications needed to thrive as a civil service administrator?

To thrive as a Civil Service Administrator, you need strong organizational, analytical, and project management skills, often supported by a relevant degree or experience in public administration. Familiarity with government databases, document management systems, and project tracking tools is commonly required. Excellent communication, problem-solving, and adaptability are standout soft skills for this role. These competencies ensure effective policy implementation, efficient public service delivery, and smooth coordination within government departments.

What are the main challenges civil service administrators face when managing projects across different government departments?

Civil Service Administrators often work on projects that require coordination between multiple government departments, each with its own processes and priorities. This can present challenges such as aligning objectives, managing communication channels, and navigating varying bureaucratic procedures. Successful administrators use strong organizational and interpersonal skills to foster collaboration, ensure clear documentation, and keep projects on track despite differing stakeholder expectations. Adaptability and proactive problem-solving are key to overcoming these challenges and delivering results in a dynamic public sector environment.

What is the difference between Civil Service Administrator vs Civil Service Clerk?

AspectCivil Service AdministratorCivil Service Clerk
ResponsibilitiesOversees departmental operations, manages staff, develops policiesPerforms clerical tasks, maintains records, assists with administrative duties
Required CredentialsTypically requires a bachelor's degree in public administration or related fieldHigh school diploma or equivalent, with some positions requiring post-secondary coursework
Work EnvironmentOffice settings within government agencies, leadership rolesOffice settings, supporting administrative functions
Employer & Industry UsageUsed in government departments, public sector organizationsCommon in government offices, public service agencies

The main difference between a Civil Service Administrator and a Civil Service Clerk lies in their responsibilities and required credentials. Administrators handle management and policy development, often requiring a degree, while Clerks focus on clerical support with less formal education. Both roles are essential in government settings, but they differ significantly in scope and seniority.

What cities are hiring for Civil Service Administrator jobs?

Cities with the most Civil Service Administrator job openings:

What states have the most Civil Service Administrator jobs?

States with the most job openings for Civil Service Administrator jobs include:

What are popular job titles related to Civil Service Administrator jobs?

For Civil Service Administrator jobs, the most frequently searched job titles are:

Civil Service Administrator jobs near you
Infographic showing various Civil Service Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, and 3% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $52,199 per year, or $25.1 per hour.

Equipment Service/Shop Administrator (Dallas, TX) - Austin Equipment Yard

Dallas, TX • On-site

Austin Industries
See more jobs at Austin Industriesexternal

Full-time

Medical, Dental, Life, Retirement

Re-posted yesterday

Austin Industries rating

7.4

Company rating: 7.4 out of 10

Based on 59 frontline employees who took The Breakroom Quiz

Job description

Austin Industries is one of the nation's largest, most diversified U.S.-based construction companies. With more than 8,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial.
Our Austin Equipment Yard has an outstanding opportunity for an Equipment Service/Shop Administrator at our equipment yard located in Southwest Dallas, Texas near Duncanville. The Equipment Service Administrator supports daily operations of the construction equipment yard by ordering parts, maintaining service records, and communicating with vendors, technicians, and supervisors. This role ensures that equipment is serviced efficiently and that required parts and materials are sourced in a timely, cost-effective manner.
Responsibilities:
Equipment & Service Coordination
    • Maintain accurate service logs, work orders, and equipment histories
    • Prioritize service requests and communicate timelines to yard supervisors and field teams
    • Support technicians by providing required documentation, manuals, and part specs

Parts Procurement & Vendor Management
    • Identify, order, and manage inventory of parts, supplies, and consumables for construction equipment.
    • Issuing accurate purchase orders (PO's) including creating item codes.
    • Source competitive quotes from vendors and negotiate pricing when appropriate.
    • Maintain strong vendor relationships to ensure reliable supply and timely delivery.
    • Reconcile packing slips, invoices, and purchase orders for accuracy.
    • Monitor backorders and follow up with suppliers to prevent delays.
    • Sign invoices, verify the parts received and alert technicians as soon as parts arrive.

Inventory & Recordkeeping
    • Maintain an organized parts room, ensuring proper labeling, storage, and stock levels.
    • Conduct periodic inventory counts and update databases or ERP systems.
    • Track warranty claims and coordinate warranty-related repairs and parts replacement.

Administrative Support
    • Prepare weekly and monthly reports on equipment availability, service costs, and parts usage.
    • Assist with budgeting for equipment maintenance and parts procurement.
    • Support compliance with safety, environmental, and operational policies.
    • Perform other duties as assigned

Qualifications:
  • 2-4 years of experience in fleet administration, equipment services, logistics, construction operations, or a related administrative/operations role
  • Prior experience supporting vehicle fleet operations, equipment services, or maintenance coordination strongly preferred
  • Experience working in a construction, industrial, or equipment-intensive environment a plus
  • Prior experience in parts ordering or service administration
  • Basic mechanical aptitude or familiarity with equipment service terminology
  • Experience with Microsoft Office, purchase order systems, and service ticket software
  • Diligent in demonstrating safe work practices
  • Strong organizational skills with attention to detail and accuracy
  • Ability to manage multiple priorities in a fast-paced, operational environment
  • Strong communication skills to coordinate with technicians, shop labor, managers, vendors, and internal departments
  • Customer-service mindset when supporting drivers and internal stakeholders

Physical Requirements:
  • Work indoors in an office and parts room environment, and outdoors in varying weather conditions when supporting equipment yard activities
  • Ability to stand, walk, and move around an equipment yard for extended periods
  • Lift, carry, push, or pull parts and materials up to 35 lbs as needed
  • Bend, kneel and reach when accessing inventory shelves
  • Personal protective equipment (PPE) may be required when entering yard or shop areas.

General Requirements:
  • High school diploma or GED required; associate degree or equivalent experience preferred
  • Proficiency with Microsoft Office applications (Excel, Outlook, Word) and internal tracking systems
  • Proficiency with inventory or maintenance management software (CMMS/ERP)
  • Shop hours are 6:30am - 5pm Monday through Friday and parts procurement may be needed any time within this timeframe.

    • This position is full-time 40 hours per week with additional time required as needed.

  • Applicants must be legally authorized to work for ANY employer in the United States. Austin Industries is unable to sponsor or take over sponsorship of an employment visa for this position.

Benefits & Compensation
We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.
Austin Industries is an Equal Opportunity Employer.
See the "Know Your Rights" poster available in English and Spanish.
About Austin Industries
Austin Industries and its operating companies engage in almost every type of civil, commercial and industrial construction. Austin is owned entirely by its employees through its Employee Stock Ownership Plan (ESOP). Austin Industries has a rich history. We are one of the largest and most diversified construction firms in the nation. Austin stands on the core values of Uncompromising Integrity, Employee-ownership, Exemplary Service and Excellence in Safety.
To learn more about our history, culture and operations, visit us at www.austin-ind.com.
No Third-Party Inquiries Please
This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement).
Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company.
Accessibility Note
If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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