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Circulation Coordinator Jobs in Indiana (NOW HIRING)

Bsu

Architecture Library Coordinator

Muncie, IN · On-site

$18.45 - $20.34/hr

Supervising a team of approximately 7-8 student assistants, the Architecture Library coordinator supports user access to collections, services, and spaces; monitors circulation services, maintains ...

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Circulation Coordinator information

What is a circulation coordinator?

Circulation Coordinators work primarily in libraries, where they manage the lending and return of library materials such as books, DVDs, and other resources. They oversee circulation desk operations, assist patrons with checking items in and out, handle overdue materials, and may supervise circulation staff or student workers. In addition, they often maintain records of borrowed and returned items, resolve issues related to library accounts, and provide customer service to ensure a smooth borrowing process. Their role is essential in keeping the library's materials organized and accessible to patrons.

What are the key skills and qualifications needed to thrive as a circulation coordinator?

To thrive as a Circulation Coordinator, you need strong organizational skills, attention to detail, and experience in library or periodical distribution settings, often supported by a relevant associate's or bachelor's degree. Familiarity with integrated library systems (ILS), circulation management software, and cataloging tools is typically required. Excellent customer service, communication, and problem-solving abilities help you effectively assist patrons and coordinate team tasks. These skills are crucial for ensuring efficient circulation operations, accurate record-keeping, and positive user experiences in libraries or media organizations.

What are some common challenges faced by circulation coordinators, and how can they be managed effectively?

Circulation Coordinators often manage high volumes of material requests and must juggle competing priorities, such as meeting publication deadlines and addressing last-minute changes. Effective time management and strong organizational skills are essential to handle these challenges. Collaborating closely with editorial, production, and distribution teams helps ensure smooth workflow and timely problem-solving. Staying adaptable and proactive in communication can significantly reduce stress and improve overall efficiency in this dynamic environment.

What is the difference between Circulation Coordinator vs Library Assistant?

AspectCirculation CoordinatorLibrary Assistant
CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentPublic or academic library, managing circulation processesPublic service desk, assisting patrons with library services
ResponsibilitiesManaging checkouts, returns, overdue notices, and inventoryChecking out materials, shelving, assisting patrons

The Circulation Coordinator and Library Assistant roles both operate within library settings, focusing on patron service and material management. The main difference lies in scope: the Circulation Coordinator often oversees circulation processes and supervises staff, while the Library Assistant handles day-to-day patron interactions and material handling. Both roles require similar credentials and work environments, making them closely related in the library industry.

What are the most commonly searched types of Circulation jobs in Indiana?

The most popular types of Circulation jobs in Indiana are:

What cities in Indiana are hiring for Circulation Coordinator jobs?

Cities in Indiana with the most Circulation Coordinator job openings:

Circulation Coordinator jobs near you
Infographic showing various Circulation Coordinator job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 77% Physical, 4% Hybrid, and 19% Remote job distribution.

Circulation Services Coordinator

University of Notre Dame

Notre Dame, IN • On-site

Full-time

Posted 13 days ago

University Of Notre Dame rating

7.4

Company rating: 7.4 out of 10

Based on 45 frontline employees who took The Breakroom Quiz

335th of 623 rated colleges and universities

Job description

Company Description

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

As a member of the Circulation Services team, the Circulation Services Coordinator is responsible for coordinating, supporting and providing public-facing library services in the User Services Department. The Circulation Services Coordinator has primary responsibility for evening and weekend circulation operations at the Hesburgh Library Circulations Desk, ensuring library services are provided in accordance with established standards and workflows. The Circulation Services Coordinator schedules, coordinates, and assesses the work of student employees, assists patrons with circulation needs, access to resources, and complex service issues.

Essential Duties & Responsibilities

  • Oversees evening and weekend operations: Maintains operations in accordance with established standards and workflows. Interprets library policies to patrons and independently resolves most questions and issues, referring to the appropriate department or employee
  • Generates reports from the library service platform: resolves overdue equipment loans, course reserves, DVDs and other short-term loan items. Communicates with borrowers to facilitate overdue returns and prepares bills for lost or damaged material.
  • Serves as the point of contact: Provides frontline support for course reserve services: helps patrons access the library service platform, troubleshoot streaming media, and refers patrons to the campus ticketing system. Offers point-of-use instruction and addresses technology problems to facilitate the use of equipment, electronic products, and services. 

Key Attributes for Success

  • Attention to Detail: Exceptional analytical, conceptual, and problem-solving abilities
  • Service-Oriented: Strong commitment to providing innovative and responsive service
  • Collaborative: Fosters open communication and collaborative problem-solving; thrives in cross-functional team environments. 
Qualifications

Required Qualifications

  • Associate’s degree or up to 3 years of college or technical school.  Relevant Experience can be substituted for the education requirement
  • Excellent communication, organizational and problem solving skills required
  • Familiarity and experience with library processes and workflows 
  • Ability to work independently in the absence of direct supervision

Additional Information

Compensation: Up to $23.00/hour, commensurate with experience

This position will be accepting applications until August 31, 2026.

A resume and cover letter are required to be considered for the position. 

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.

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