Chief Architect Drafting Jobs in Indiana (NOW HIRING)

Primary Function

The Manager of Legal Administration is responsible for overseeing the preparation, review, and administration of legal agreements related to lot dispositions and residential purchase contracts. This role manages and coordinates lot closings (excluding spec homes), oversees organizational legal entity administration, and leads the establishment and administration of homeowners' associations (HOAs) and community Covenants, Conditions & Restrictions (CC&Rs). Additionally, the Manager supports legal and administrative operations by managing sales takedown reporting, assisting with entitlement tracking and closings, and partnering with the Vice President of Land Development on lot acquisitions and HOA turnover activities.

The Manager of Legal Administration collaborates across departments to support the successful development of high-quality residential communities. This role helps ensure legal compliance, operational efficiency, and seamless transaction management while upholding the company's commitment to exceptional locations, timeless design, and outstanding customer experiences. The Manager is expected to embody the company's core values of gratitude, ownership, perseverance, adaptability, and innovation in every aspect of their work.

Role Absolutes:

1. Legal agreements for all residential homebuilding
2. Lead Architectural Review Board (ARB) coordination for Land Development
3. Lot closings, with a primary focus on ALTA review and Title Company relationships
4. Manage Community Covenants, Conditions and Restrictions and Homeowner Association creation in coordination with the Community Ambassador
   

Primary Responsibilities:

Legal Documents

• Manage and maintain appropriate versions and controls of all legal documents utilized by the company, including but not limited to Reservations, Design Agreements, Building Contracts, and Purchase Agreements. Periodically audit legal documents to ensure that most current and accurate versions are being utilized.
• Ensure that all legal documents utilized by the company are reflective of any changes in the current market/legislative/legal environment. This includes an annual review of legal documents to ensure appropriate compliance utilizing outside legal services as required.
• Develop miscellaneous legal agreements, as needed, such as vendor agreements, non-preferred vendor agreements, etc.
• File model and spec home property tax exemptions on an annual basis.

Lot Closings

• Manage the processing of residential lot sales, development of lot reservation and purchase agreements, oversee lot closing process with the title company, review ALTAs, prepare addendums, attend closings as needed, and archive all lot closing related documents.
• Manage timely closing of all lots per agreements and contracts in communities where the company serves as the intermediary between the developer and the client.
• Manage relationships with all title services providers working alongside company.
• Serve as company’s Authorized Signer for all closings, as needed.
• Track all lot purchases required versus community takedown commitments and report to ownership monthly.

Community Set-Up, HOA and ARB Management

• Coordinate the drafting, execution, and recording of CCRs for all new company, residential developments and any Amendments as needed in coordination with the Community Ambassador and Community Maintenance and Landscape Manager (CMLM).
• Coordinate the drafting and execution of Code of By-Laws for all company communities' homeowners' associations.
• Assist the Community Ambassador and CMLM in Annual HOA budgeting preparation and meetings.
• Support the Community Ambassador and CMLM as the primary liaisons between company and any third-party property management vendors.
• Administer, process and track all company neighborhood Architectural Review Board (ARB) activities per the CCRs and PUD requirements of each community.
• Support Community Ambassador by coordinating introductions to new Owners for amenities access, as applicable.

Land Development Support and Sales Tracking

• Own weekly Takedown report, tracking all lot purchases against required community commitments and proforma. Coordinate with VP of Land Development, COO, VP of Finance, and Design Group President.
• Coordinate biweekly meetings with VP of Land Development to cover project status, upcoming closings, HOA turnover items and any required legal document changes.

Zoning

• Prepare BZA applications and packets for single family residential; own calendar for filings.
• Support plat and replat processing for single family and townhome residential, recording, and PUD document review as legal administrator.

Other duties as assigned.

Leadership

• As the company continues to grow, lead and manage support staff as needed.
• Actively participate in planning, annual setting of budgets and objectives, and quarterly planning/rocks; facilitate leadership and project management of Rocks as assigned.
• Measure and report performance on all Key Performance Indicators.

Additional Qualifications

• Paralegal
• Preferred experience in residential homebuilding
• Advanced use of Microsoft Word and Excel
• Highly organized
• Strong and credible written and oral communication skills