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Case File Manager Jobs in Seattle, WA (NOW HIRING)

CCSWW

Outreach Case Manager

Bremerton, WA · On-site

$25.46/hr

The Outreach Case Manager works in collaboration with the rest of the CCS HEN team. The Outreach ... Track incoming rent request and maintain in organized file 14. Prepare rent request spreadsheet for ...

Fox Rothschild

E-Filing and Docketing Specialist

Seattle, WA · On-site

$132K - $132K/yr

... management system and distributes to case team members. * Prioritize and process requests received ... File and Serve, etc.), related agency filings and docketing. * Proven proficiency using legal ...

Fox Rothschild

E-Filing and Docketing Specialist

Seattle, WA

$132K - $132K/yr

... management system and distributes to case team members. * Prioritize and process requests received ... File and Serve, etc.), related agency filings and docketing. * Proven proficiency using legal ...

Wsgr

Litigation Services Manager

Seattle, WA · Hybrid

The Manager will manage a core team of docketing professionals who handle docketing work directly ... Approve client chargebacks for case filings, photocopies, or other court related fees, including ...

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Case File Manager information

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How much do case file manager jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for case file manager in Seattle, WA is $28.74, according to ZipRecruiter salary data. Most workers in this role earn between $23.80 and $31.20 per hour, depending on experience, location, and employer.

What is a case file manager?

Case file managers are professionals responsible for organizing, maintaining, and tracking case files and related documents for organizations such as law firms, government agencies, or social services. They ensure that all case information is accurate, up-to-date, and easily accessible to authorized personnel. Their role often involves managing both physical and digital files, coordinating with team members, and ensuring compliance with privacy laws and organizational guidelines.

What are the key skills and qualifications needed to thrive as a case file manager, and why are they important?

To thrive as a Case File Manager, you need strong organizational skills, attention to detail, and typically a background in administration or records management. Familiarity with case management software, document management systems, and sometimes certifications in records management are important. Excellent communication, discretion, and the ability to multitask help you effectively coordinate with stakeholders and maintain confidentiality. These skills ensure accurate, efficient case processing and secure handling of sensitive information, which are vital for legal, compliance, and operational success.

What are some common challenges faced by case file managers, and how can they be addressed?

Case File Managers often handle large volumes of sensitive documents, requiring meticulous attention to detail and strong organizational skills. One common challenge is maintaining accurate and up-to-date records while managing tight deadlines. Effective use of case management software, clear communication with legal and administrative teams, and ongoing training in data security practices can help address these challenges. Additionally, prioritizing tasks and developing efficient filing systems are crucial for staying on top of workload demands in this role.

What is the difference between Case File Manager vs Paralegal?

AspectCase File ManagerParalegal
CredentialsHigh school diploma or equivalent; some roles may require certifications in records managementAssociate's degree or paralegal certificate
Work EnvironmentLegal offices, courts, or law firms, managing case files and recordsLegal offices, assisting attorneys with case preparation and research
Primary ResponsibilitiesOrganizing, maintaining, and retrieving case files and documentsLegal research, drafting documents, and supporting attorneys
Industry UsageCommonly used in law firms, courts, and legal departmentsWidely used in legal settings alongside attorneys and legal staff

The main difference between a Case File Manager and a Paralegal lies in their focus and responsibilities. A Case File Manager primarily handles organizing and maintaining case records, while a Paralegal provides broader legal support, including research and document drafting. Both roles are essential in legal environments but serve distinct functions.

How hard is it to become a case file manager?

Becoming a case file manager typically requires strong organizational skills, attention to detail, and familiarity with case management software. Many positions prefer candidates with a high school diploma or equivalent, and some roles may require relevant experience or certifications in case management or related fields.

How much do case file managers make in the US?

In the US, case file managers typically earn a median annual salary of around $40,000 to $55,000, depending on experience, location, and employer. Salaries can vary based on the industry, certifications, and whether the role involves administrative or specialized tasks.

Is case file management a stressful job?

Case file management can be stressful due to the need for accuracy, organization, and meeting deadlines. It often involves handling sensitive information and requires attention to detail, which can contribute to work-related stress, especially in high-pressure environments or with heavy workloads.

What qualifications do you need to be a case file manager?

A case file manager typically needs a high school diploma or equivalent, with some roles preferring post-secondary education in fields like criminal justice, social work, or administration. Strong organizational skills, attention to detail, and experience with record-keeping or case management software are important qualifications. Certifications in case management or related areas can enhance job prospects.

What are popular job titles related to Case File Manager jobs in Seattle, WA?

For Case File Manager jobs in Seattle, WA, the most frequently searched job titles are:

What job categories do people searching Case File Manager jobs in Seattle, WA look for?

The top searched job categories for Case File Manager jobs in Seattle, WA are:

What cities near Seattle, WA are hiring for Case File Manager jobs?

Cities near Seattle, WA with the most Case File Manager job openings:

Case File Manager jobs near you

Education & Employment Case Manager

Everett, WA • On-site

Cocoon House
Non-Profits • 51 - 200 employees
Learn more about Cocoon Houseexternal

$21 - $23/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 15 days ago

Job description

Description:

Cocoon House’s Snohomish Young Adult Housing (SYAH) program provides assistance with transitional housing and rapid rehousing support to young adults experiencing homelessness, helping them secure independent housing and achieve income stability. The Employment & Education Case Manager will work directly with program participants to identify and pursue employment and educational opportunities that align with their unique needs and challenges. This role emphasizes a participant-centered approach, addressing barriers to housing and employment while fostering growth and self-sufficiency. In addition to individual support, the Employment & Education Case Manager will lead group workshops and seminars, organize career-focused field trips, and coordinate the Young Adult Housing Internship, equipping participants with job skills and real-world experience. 


Cocoon House is committed to continually growing in our equity, diversity, and inclusion journey, and candidates with lived experience or who identify as BIPOC and/or LGBTQ+ are strongly encouraged to apply! We will also provide reasonable accommodation to qualified persons with disabilities upon request.   


SYAH Employment & Education Case Manager Duties & Responsibilities

Full-Time: 40 hrs/week | On-site

Wages: $21-$23/hr DOE | +$1.50/hr pay differential for multi-lingual skills with additional paperwork

  • Identify viable short-term and long-term educational and career goals of program participants, based on stated desires, goals and interests of participants.
  • Assist youth in finding employment and education, including intensive assistance with the search and application process.
  • Improve income levels for all young adults participating in program.
  • Conduct outreach to potential employers throughout Snohomish County, seeking low-barrier employment opportunities and potential collaborators.
  • Input accurate data and case notes following meetings with clients.
  • Assist Transitional Housing/Rapid Rehousing staff in attending to other housing stability needs as necessary.
  • Conduct workshops and field trips for program clients to gain job skills and experience.
  • Assist in coordinating the Young Adult Housing Internship by planning and leading sessions in partnership with other Cocoon House staff.

Benefits:

  • Medical, Dental, and Vision health options with employer contribution
  • Multilingual pay stipend
  • 403(b) retirement plan
  • 21 days of PTO accrued in first year
  • 10 agency-recognized holidays
  • Paid training & testing: CPR/first aid, food handler's permit, blood borne pathogens, abuse awareness, TB testing, and additional in-depth practical trainings

Requirements:

Skills needed to be successful in this role:

  • 1 year of experience working with young adults experiencing homelessness or similar populations.
  • Demonstrable knowledge and professional experience in the employment and education fields, including navigating post-secondary education.
  • Strong relationship-building skills, grounded in empathy, respect, and passion for working with individuals from diverse backgrounds and cultures. 
  • Professional competency in organization, time management, teamwork, and adaptability.
  • Flexibility to adjust schedules to meet client needs, including occasional evenings or weekends.
  • Enthusiasm for working with and supporting others.
  • Openness to adapting strategies and approaches to improve support for program participants, in alignment with Cocoon House’s mission.
  • Individuals with lived experience are strongly encouraged to apply.
  • Bilingual applicants are strongly encouraged to apply.

General:

  • High school diploma/GED or high school equivalency
  • Must be 21 years of age or older
  • DCYF background clearance
  • Acceptable driver's abstract with no more than 2 violations within last 3 years
  • Possess a valid driver's license, auto insurance, and reliable transportation

Physical:

  • Ability to effectively communicate with all internal and external clients
  • Be able to hear voices and alarms.
  • Ability to read and comprehend a variety of materials
  • Ability to operate phone, computer, and record information for files and logs
  • Must be able to lift up to 50 Ibs
  • Must have ability to run up and down indoor and outdoor stairwells in case of youth emergency.
  • Go up and down stairs