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Calendar Management Virtual Assistant Jobs in California

AA2IT

Executive Assistant

Guasti, CA · On-site

$25 - $30/hr

Email and Calendar management Licenses/Certifications: Paralegal certification preferred. Must Have ... Basic Computer functions Interview Process: 1 virtual and/or 1 onsite interview Position Summary:

Trilyon, Inc.

Program Manager I

Oakland, CA · On-site

Senior Director's Assistant Location: In-office presence required 5 days per week, with local ... Provide high-level administrative support to three Directors, including calendar management ...

New

AA2IT

Executive Assistant

Guasti, CA · On-site

$25 - $30/hr

Email and Calendar management Licenses/Certifications: Paralegal certification preferred. Must Have ... Basic Computer functions Interview Process: 1 virtual and/or 1 onsite interview Position Summary:

Trilyon, Inc.

Executive Assistant

Burlingame, CA · On-site

$28 - $36/hr

... including calendar management, meeting logistics, and communications. · Coordinate complex ... virtual meeting platforms (Zoom, Teams, etc.). · Proven ability to manage multiple competing ...

TRUGlobal

Personal Assistant

Dublin, CA · On-site

Key Responsibilities • Manage and optimize the CEO's complex and dynamic calendar, balancing ... O and assist with day-to-day executive functions. • Plan and coordinate domestic and ...

Oasis Arts Inc.

Executive Assistant

San Francisco, CA · On-site

$60 - $90/hr

Provide scheduling, calendar management, and correspondence support for the Artistic and Executive ... as directed * Assist with artist hospitality logistics, including travel coordination ...

Kids for the Future

Executive Assistant II

San Marcos, CA · On-site

$74 - $80/hr

Wellness Together is seeking an Executive Assistant II to provide high-level, confidential, and ... Calendar Support Calendar Management: Masterfully manage complex executive calendars, virtual ...

WWSG

Administrative Assistant

Gardena, CA · On-site

$18.50 - $24.75/hr

Handle calendar management and scheduling for team members, ensuring appointments and meetings are ... software. * Assist with office management tasks such as filing, document proofreading, and ...

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Calendar Management Virtual Assistant information

What is a calendar management virtual assistant?

A Calendar Management Virtual Assistant is a remote professional who specializes in organizing, scheduling, and maintaining calendars for individuals or businesses. Their main duties include scheduling meetings, sending reminders, managing appointments, and coordinating events to ensure efficient use of time. They help clients stay organized, avoid scheduling conflicts, and maximize productivity by handling the time-management aspect of daily operations. This role is especially helpful for busy professionals or teams who need support managing their schedules remotely.

What are the key skills and qualifications needed to thrive as a calendar management virtual assistant?

To excel as a Calendar Management Virtual Assistant, you need strong organizational skills, attention to detail, and experience with scheduling, often supported by prior administrative or assistant roles. Proficiency with tools like Google Calendar, Microsoft Outlook, and scheduling platforms such as Calendly or Doodle is essential. Outstanding communication, time management, and problem-solving abilities help you anticipate conflicts and coordinate effectively with clients. These skills ensure efficient workflow, minimize scheduling errors, and support smooth daily operations for busy professionals.

What are some common challenges calendar management virtual assistants face when supporting multiple clients, and how can they be addressed?

Managing calendars for multiple clients can present challenges such as overlapping appointments, varying time zones, and differing scheduling preferences. To address these, it's important to use reliable calendar tools that support color-coding and notifications, maintain clear communication with each client, and establish standardized processes for booking or rescheduling meetings. Staying organized and proactively confirming appointments can help prevent conflicts and ensure smooth scheduling for all parties involved.

What is the difference between Calendar Management Virtual Assistant vs Administrative Virtual Assistant?

AspectCalendar Management Virtual AssistantAdministrative Virtual Assistant
Primary ResponsibilitiesScheduling, calendar organization, appointment managementGeneral administrative tasks, email management, data entry
Skills & CertificationsCalendar tools, time management, communication skillsOffice software, communication, organizational skills
Work EnvironmentRemote, client-focused, flexible hoursRemote or office-based, varied tasks

The Calendar Management Virtual Assistant specializes in managing schedules and appointments, focusing on calendar-related tasks. In contrast, the Administrative Virtual Assistant handles a broader range of administrative duties. Both roles often require similar skills and certifications, but their core responsibilities differ, with the calendar assistant concentrating on scheduling and the administrative assistant covering general office support.

What are popular job titles related to Calendar Management Virtual Assistant jobs in California?

For Calendar Management Virtual Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Calendar Management Virtual Assistant jobs in California look for?

The top searched job categories for Calendar Management Virtual Assistant jobs in California are:

What cities in California are hiring for Calendar Management Virtual Assistant jobs?

Cities in California with the most Calendar Management Virtual Assistant job openings:

Calendar Management Virtual Assistant jobs near you
Infographic showing various Calendar Management Virtual Assistant job openings in California as of August 2026, with employment types broken down into 64% Full Time, 22% Part Time, 6% Temporary, and 8% Contract. Highlights an 78% In-person, 6% Hybrid, and 16% Remote job distribution.

Calendar & Filing Clerk, Workers' Compensation (On-site)

Abramson Labor Group

Burbank, CA • On-site

$22 - $27/hr

Full-time

Re-posted 25 days ago

Job description

Company Description
Abramson Labor Group is a leading employment and workers' compensation law firm dedicated to advocating for employees' rights. Based in Burbank, CA, we are determined in representing workers who have faced discrimination, harassment, wrongful termination, wage disputes, and workplace injuries. Our team is committed to providing top-tier legal representation with a client-focused approach, ensuring that every case receives the attention and expertise it deserves.
At Abramson Labor Group, we foster a dynamic and collaborative work environment where professionals can grow while making a meaningful impact in the lives of our clients. If you are passionate about employment law and workers' rights, we invite you to join our dedicated team.
Job Description
Abramson Labor Group is seeking a highly motivated, well-qualified Calendar & Filing Clerk to join our team in Burbank, CA.
The ideal candidate will be responsible for managing the scheduling and calendar appointments for trials and hearings related to workers' compensation cases. This role requires strong communication skills, attention to detail, and a thorough understanding of California workers' compensation laws and procedures.
Essential functions of the role include, but are not limited to, the following:
  • Manage and maintain the calendar for workers' compensation hearings and trials ensuring the daily minimum scheduling goal is met.
  • Coordinate logistics with in-house attorneys and the opposing counsel
  • Track and update deadlines, to ensure compliance is met
  • Distribute notices, Zoom Links, addresses, and other relevant documents
  • Communicate effectively with attorneys, department team members, and other parties involved in the workers' compensation process.
  • Assist in the requesting of transcripts as needed
  • Maintain organized records of all calendared trials, hearings and other related correspondence.
  • Respond to inquiries regarding scheduling and other factors involved
  • Stay current on changes in workers' compensation trial and hearings procedures to ensure accurate scheduling and compliance.
  • Other duties as assigned

Qualifications
  • High school diploma or equivalent; additional education in legal studies or paralegal certification is a plus.
  • 1+ years of scheduling / calendar experience
  • Previous experience in a legal setting, preferably related to workers' compensation or personal injury.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and calendar management software.
  • Knowledge of California workers' compensation laws and procedures is highly desirable, but not required
  • Ability to work independently and collaboratively within a team.

Additional Information
Department
Workers' Compensation
Employment Type
Full Time
Location
California
Workplace type
On-Site
Compensation
$22-$27/hr
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