Bookkeeping Assistant Jobs in Springfield, VA (NOW HIRING)

Kform is a next-generation defense engineering and manufacturing company helping defense and dual-use technology companies turn advanced concepts into producible, fieldable hardware. We integrate engineering, prototyping, manufacturing, quality, and production operations under one execution model.

We are seeking a detail-oriented, dependable Bookkeeper to maintain accurate financial records, support day-to-day accounting operations, and provide management with timely visibility into company and project performance.

This is a hands-on role for someone who understands that bookkeeping in a project-based manufacturing business goes beyond recording transactions. The right candidate will help ensure that customer projects, purchasing, labor, inventory, vendor obligations, and cash activity are properly documented and reconciled.

The Bookkeeper will manage Kform’s routine accounting activities, including accounts payable, accounts receivable, bank and credit-card reconciliation, transaction classification, billing support, expense documentation, and financial record maintenance.

The Bookkeeper will work closely with company leadership, project managers, purchasing, manufacturing, employees, customers, vendors, and outside accounting professionals. The role requires accuracy, follow-through, discretion, and the ability to resolve incomplete or inconsistent financial information.

• Record and classify financial transactions accurately and consistently

• Maintain the general ledger and supporting accounting records

• Reconcile bank accounts, credit cards, loans, and other balance-sheet accounts

• Investigate and resolve discrepancies, duplicate transactions, and missing documentation

• Maintain organized electronic records for invoices, receipts, payments, and approvals

• Support monthly, quarterly, and annual financial close activities

• Prepare recurring bookkeeping reports for management review

• Receive, review, code, and enter vendor invoices

• Confirm invoices are supported by purchase orders, receipts, or appropriate approvals

• Schedule payments according to vendor terms and company cash-management priorities

• Reconcile vendor statements and resolve billing discrepancies

• Maintain accurate vendor records, payment information, and required tax documentation

• Monitor open purchase commitments and invoices awaiting approval

• Assist with maintaining records of issued invoices and received payments

• Track outstanding receivables and flag overdue balances for management review

• Apply customer payments accurately

• Maintain organized supporting documentation for customer billing

• Respond to basic customer billing inquiries and route complex issues to appropriate personnel

• Support accurate coding of transactions to the appropriate customer, project, or account

• Review transactions for completeness and flag discrepancies for management

• Maintain organized records of project-related financial activity

• Assist in tracking customer deposits and payments

• Help ensure separation between direct project costs and general operating expenses

• Collect and organize timekeeping records for payroll processing

• Coordinate payroll inputs with the company’s payroll provider

• Maintain payroll-related records and supporting documentation

• Review employee expense reports for completeness and required receipts

• Confirm expenses are properly documented and coded

• Assist with preparation of payroll and contractor documentation for external processing

• Reconcile purchase orders, vendor invoices, receipts, and payments

• Coordinate with purchasing and operations to resolve quantity, pricing, or delivery discrepancies

• Assist with inventory reconciliation and valuation activities

• Track customer-owned, consigned, or project-specific materials when required

• Support documentation for serialized equipment, capital assets, tooling, and manufacturing equipment

• Maintain fixed-asset records and depreciation support schedules

• Follow established approval, purchasing, expense, and payment procedures

• Help maintain appropriate separation of financial responsibilities and approval authority

• Protect confidential employee, customer, vendor, and company information

• Maintain records in accordance with company retention requirements

• Support tax preparation, insurance audits, financial reviews, and external accounting requests

• Assist with documentation needed for government contracts, customer reviews, grants, or audits

• Identify control weaknesses, recurring errors, and opportunities to improve financial processes

• Comply with applicable confidentiality, cybersecurity, and export-control requirements

• Three or more years of bookkeeping or accounting operations experience

• Demonstrated experience with accounts payable, accounts receivable, reconciliations, and general-ledger maintenance

• Strong understanding of accrual-based bookkeeping principles

• Experience preparing customer invoices and maintaining billing documentation

• Proficiency with accounting software and Microsoft Excel

• Ability to organize and reconcile a high volume of transactions and supporting documents

• Strong attention to detail and commitment to accurate recordkeeping

• Ability to communicate professionally with employees, customers, vendors, and outside accountants

• Ability to manage recurring deadlines without losing accuracy

• High level of discretion when handling financial, payroll, and personnel information

• Associate or bachelor’s degree in accounting, finance, business administration, or a related discipline

• Experience in manufacturing, engineering services, government contracting, professional services, or another project-based business

• Experience with project accounting, job costing, inventory, work in process, or cost of goods sold

• Experience supporting government-contract or grant-funded accounting

• Familiarity with purchase orders, bills of material, manufacturing work orders, and material-cost tracking

• Experience supporting external accountants, tax professionals, auditors, or financial reviews

• Experience improving bookkeeping procedures, approval workflows, and accounting-system controls

Within the first several months, the Bookkeeper will:

• Establish reliable daily and weekly bookkeeping routines

• Maintain current and fully reconciled bank and credit-card accounts

• Improve the accuracy and timeliness of customer invoicing

• Ensure vendor invoices and employee expenses are properly documented and coded

• Provide clear visibility into receivables, payables, cash activity, and project costs

• Reduce unresolved transactions, missing receipts, and accounting discrepancies

• Help management understand project-level financial performance

• Maintain records that can withstand customer, accountant, tax, and audit review

• Precision and consistency

• Personal accountability

• Sound judgment

• Professional discretion

• Clear written and verbal communication

• Persistence in resolving discrepancies

• Comfort working across office, engineering, and manufacturing environments

• Willingness to improve systems rather than tolerate recurring problems

• Bias toward completing work correctly and on schedule

This role operates within a fast-moving engineering and manufacturing environment. The Bookkeeper may routinely coordinate with personnel responsible for program management, purchasing, receiving, inventory, production, engineering, and executive management.

The position requires regular computer use, document review, data entry, communication with internal and external stakeholders, and occasional access to manufacturing or inventory areas.

Kform accelerates defense technology development from concept and integration through production and scale. We combine engineering, prototyping, manufacturing, quality, and industrialization to help customers deliver critical hardware faster and with greater production readiness.

We are builders. We work with builders.

Kform is an equal opportunity employer. Employment decisions are based on qualifications, merit, business requirements, and the ability to perform the responsibilities of the position.

You should be proficient in:

• Generally Accepted Accounting Principles (GAAP)
• Bookkeeping
• Accounts Payable (AP)
• Bank Reconciliation
• Certified Public Accountant (CPA)

Machines & technologies you'll use:

• ERP Software
• Accounting Software