Bookkeeping Assistant Jobs in Frederick, MD (NOW HIRING)

Job Description: Senior Manager – Bookkeeping, Accounting & Tax Services KINTEK GROUP LLC Location: Rockville, Maryland, United StatesEmployment Type: Full-TimeWork Arrangement: In-Person/ Hybrid, based on operational requirementsCompensation: $75,000–$95,000 annually, commensurate with qualifications, credentials, and experience Reports To: President/Member or designated senior executive Position Summary KINTEK GROUP LLC is seeking a qualified and experienced Senior Accountant, Bookkeeping & Tax Services professional to manage internal accounting responsibilities and provide high-quality bookkeeping, accounting, and tax-preparation services to KINTEK clients. The successful candidate will have strong experience with U.S. accounting practices, business and individual taxation, financial reporting, payroll accounting, reconciliations, and regulatory compliance. This individual will also help develop the department’s operating procedures, service packages, internal controls, quality standards, and technology workflows. The ideal candidate is organized, accurate, trustworthy, client-focused, and capable of working independently while communicating effectively with management, clients, tax authorities, payroll providers, and other professional advisors. An active Certified Public Accountant license or Enrolled Agent credential is strongly preferred. Primary Responsibilities Bookkeeping and Accounting • Provide monthly, quarterly, and annual bookkeeping services for KINTEK and its clients. • Record, classify, and review financial transactions accurately and promptly. • Maintain general ledgers, charts of accounts, journals, and supporting accounting schedules. • Perform bank, credit-card, loan, merchant-account, and balance-sheet reconciliations. • Manage and review accounts payable and accounts receivable. • Prepare invoices, record payments, monitor outstanding receivables, and assist with collection follow-up. • Record fixed assets, depreciation, prepaid expenses, accruals, and other adjusting entries. • Perform month-end and year-end closing procedures. • Prepare profit-and-loss statements, balance sheets, cash-flow statements, general-ledger reports, and management reports. • Review clients’ books for accuracy, completeness, and compliance with applicable accounting principles. • Identify accounting discrepancies and make or recommend appropriate corrections. • Assist clients with historical bookkeeping cleanup and catch-up bookkeeping. • Establish and maintain accounting policies, internal controls, and financial-documentation procedures. • Maintain complete and organized supporting records for transactions and financial reports. Tax Preparation and Compliance • Prepare or review federal, state, and local tax returns for eligible individuals and business clients. • Prepare applicable returns and schedules for sole proprietorships, partnerships, LLCs, S corporations, and corporations. • Work with Forms 1040, Schedule C, 1065, 1120, 1120-S, and related federal and state filings, according to the candidate’s qualifications and assigned responsibilities. • Assist with estimated tax calculations, tax extensions, and year-end tax planning. • Collect, organize, and review client tax documents for completeness and accuracy. • Identify missing information, inconsistencies, potential deductions, credits, and compliance concerns. • Maintain an active IRS Preparer Tax Identification Number when preparing or substantially assisting with federal tax returns for compensation. • Assist KINTEK with its authorized IRS e-file provider procedures and EFIN-related compliance. • Electronically file approved tax returns in accordance with IRS and state requirements. • Monitor federal, Maryland, and other applicable state tax deadlines and regulatory changes. • Respond to routine tax notices and help clients understand requests from tax authorities. • Communicate with the IRS and state tax agencies only when properly authorized and professionally qualified. • Protect taxpayer information and comply with applicable privacy, confidentiality, cybersecurity, record-retention, and due-diligence requirements. • Escalate complex tax, legal, audit, and regulatory matters to an appropriately licensed CPA, attorney, or another qualified professional. Payroll and Employment-Tax Support • Review payroll records and payroll-related accounting entries. • Reconcile payroll registers, payroll liabilities, benefits, deductions, and payroll clearing accounts. • Assist with payroll-tax reporting and compliance matters. • Support the preparation and review of Forms 941, 940, W-2, W-3, 1099, and related state filings, when assigned and authorized. • Coordinate with payroll providers, management, clients, and external accountants to resolve discrepancies. • Help clients maintain accurate employee and independent-contractor payment records. • Support year-end payroll reconciliation and information-return preparation. Client Service and Advisory Support • Serve as a knowledgeable point of contact for assigned bookkeeping, accounting, and tax clients. • Conduct professional client onboarding meetings and accounting needs assessments. • Explain financial reports and tax requirements to clients in clear, understandable language. • Request and follow up on missing financial or tax documentation. • Help clients establish appropriate bookkeeping procedures and financial workflows. • Provide general accounting and tax-compliance guidance within the candidate’s qualifications and professional authority. • Maintain professional relationships with clients and protect confidential business and personal information. • Deliver assignments according to agreed schedules and client-service standards. • Identify appropriate opportunities to introduce clients to other KINTEK business services without using aggressive sales practices. Department Development and Leadership • Help establish and develop KINTEK’s Bookkeeping, Accounting, and Tax Services Department. • Assist management in creating service packages, pricing structures, engagement workflows, and quality-control procedures. • Develop templates, checklists, standard operating procedures, document requirements, and client onboarding processes. • Help configure accounting, tax, document-management, and client-communication systems. • Support the integration of bookkeeping, accounting, and tax workflows into the KINTEK Business Platform. • Establish secure and efficient procedures for collecting, processing, storing, and transmitting client information. • Review work completed by junior accountants, bookkeepers, tax preparers, or administrative team members. • Train and support future department employees as the company grows. • Monitor departmental deadlines, workload, service quality, and client deliverables. • Provide regular operational reports and recommendations to senior management. Internal KINTEK Responsibilities • Maintain KINTEK’s internal accounting records accurately and confidentially. • Assist with budgeting, cash-flow monitoring, expense tracking, and management reporting. • Coordinate with KINTEK’s payroll, banking, tax, and external accounting providers. • Support annual tax preparation, regulatory filings, and financial-document requests. • Help management improve financial controls and decision-making processes. • Maintain appropriate separation between KINTEK’s internal financial records and each client’s records. Required Qualifications • Bachelor’s degree in accounting, Finance, Business Administration, or a closely related field. • At least four years of progressively responsible U.S. bookkeeping, accounting, or tax-preparation experience. • Demonstrated experience preparing or supporting individual and business tax returns. • Strong knowledge of bookkeeping principles, financial statements, general-ledger accounting, and account reconciliation. • Knowledge of federal and state tax requirements affecting individuals and small to medium-sized businesses. • Experience working with LLCs, partnerships, S corporations, corporations, sole proprietorships, and independent contractors. • Proficiency with QuickBooks Online and Microsoft Excel. • Experience with professional tax-preparation software. • Strong attention to detail and commitment to accuracy. • Excellent organizational, analytical, time-management, and problem-solving skills. • Ability to manage multiple clients, assignments, and filing deadlines. • Strong written and verbal communication skills. • Ability to explain accounting and tax matters clearly to clients who may not have a financial background. • Demonstrated integrity and ability to handle confidential financial and taxpayer information. •Legal authorization to work in the United States. • Ability to work Monday through Friday from 8:30 a.m. to 5:00 p.m. Eastern Time. Strongly Preferred Qualifications • Active Certified Public Accountant license in Maryland or eligibility to practice in Maryland. • Active IRS Enrolled Agent credential. • Active and valid IRS PTIN. • Five or more years of public accounting, tax practice, or client-service experience. • Experience preparing Forms 1040, 1065, 1120, 1120-S, Schedule C, and related state returns. • Experience with multistate taxation. • Experience with payroll-tax filings and information returns. • Experience establishing or managing an accounting or tax services department. • Experience supervising bookkeepers, accountants, or tax preparers. • Familiarity with Gusto or comparable payroll systems. • Familiarity with secure client portals, document-management systems, and cloud-based accounting platforms. • Experience implementing accounting technology and automated workflows. • Experience serving startups, small businesses, professional-service companies, real estate companies, or international business owners. Professional and Regulatory Requirements The selected candidate must: • Maintain all licenses, registrations, credentials, and professional qualifications required for assigned duties. • Maintain an active PTIN when preparing or assisting in preparing federal tax returns for compensation. • Provide evidence of any claimed CPA, EA, PTIN, or other professional credentials. • Perform services only within the individual’s qualifications, licensing authority, and assigned responsibilities. • Follow all applicable federal and state laws, IRS requirements, professional standards, and company policies. • Complete required due diligence and maintain appropriate supporting documentation. • Maintain strict confidentiality regarding company, employee, client, payroll, financial, banking, and taxpayer information. • Immediately disclose any actual or potential conflict of interest. • Successfully complete employment eligibility verification, reference checks, credential verification, and any lawful background screening required by KINTEK. Core Competencies • Accounting accuracy and financial discipline • Tax-preparation knowledge • Professional judgment • Client-service orientation • Confidentiality and integrity • Regulatory awareness • Deadline and workload management • Analytical and problem-solving ability • Clear written and verbal communication • Leadership and department-building capability • Technology proficiency • Continuous learning and professional development Work Schedule and Location This is a full-time position based in Rockville, Maryland. The regular work schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m. Eastern Time. The position is expected to begin primarily in person to support departmental setup, management coordination, client onboarding, and internal process development. A limited hybrid schedule may be considered after the employee demonstrates strong performance, reliability, confidentiality, and the ability to manage responsibilities independently. Any remote-work arrangement will be based on business needs and company approval. Additional hours may occasionally be required during tax season, month-end and year-end closing periods, or critical filing deadlines. Any additional-hours requirements will be administered in accordance with applicable wage-and-hour laws and the employees’ properly determined classification. Compensation and Benefits • Annual salary range of $75,000–$95,000, based on credentials, experience, and demonstrated capabilities. • Paid holidays in accordance with company policy. • Paid vacation and paid sick and safe leave in accordance with company policy and applicable law. • Health insurance and other company benefits, subject to eligibility requirements and the terms of the applicable benefit plans. • Professional development and continuing-education opportunities, subject to company approval. • Potential opportunity to lead and grow KINTEK’s Bookkeeping, Accounting, and Tax Services Department. The final compensation package and employment classification will be confirmed in the formal offer of employment. Application Requirements Qualified candidates should submit: • A current résumé. • A brief cover letter describing relevant bookkeeping, accounting, tax-preparation, and client-service experience. • Details of any active CPA, EA, PTIN, QuickBooks ProAdvisor, or other relevant credentials. • A list of tax-return types of the candidate has experience preparing. • Details regarding the accounting, payroll, and tax software the candidate has used. • Professional references, which may be requested later in the selection process. Equal Opportunity Employer KINTEK GROUP LLC is an equal opportunity employer. Employment decisions are made based on legitimate business requirements, qualifications, merit, and performance without unlawful discrimination based on any status protected by applicable federal, state, or local law. Company Description: KINTEK GROUP LLC is a U.S.-based business services company providing integrated support to businesses, entrepreneurs, professionals, and organizations. Our services include business formation and compliance support, human resources and workforce solutions, payroll administration, bookkeeping and accounting support, tax-preparation services, information technology support, and business consulting. As KINTEK continues to develop its business services platform and expand its U.S. operations, we are seeking an experienced accounting and tax professional to help establish, manage, and grow our Bookkeeping, Accounting, and Tax Services Department.