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Birthday Party Planner Jobs (NOW HIRING)

Urban Air Adventure Parks

Party Coordinator

Tukwila, WA · On-site

$55K - $65K/hr

This role drives birthday party sales, converts inquiries into bookings, manages guest ... Pre-Event Planning * Conduct weekly confirmation and upsell calls with upcoming party guests * Send ...

Spare Time Entertainment

Party Host

Chattanooga, TN · On-site

$10 - $13.75/hr

Job Responsibilities * Assist Event Planner with birthday party planning including making confirmation calls, offering party enhancements, scheduling Party Patrol team, mapping out party lanes.

Spare Time Entertainment

Party Host

Chattanooga, TN · On-site

$10 - $13.75/hr

Job Responsibilities * Assist Event Planner with birthday party planning including making confirmation calls, offering party enhancements, scheduling Party Patrol team, mapping out party lanes.

THE PLEX LLC

Birthday Party Attendant 1

San Jose, CA

$18.45 - $19.81/hr

The Plex is your premier destination for family fun, event planning, sports, dining, parties, and ... Acts as hosts for birthday parties and Kids Corner. Duties/Responsibilities: * Enthusiastically ...

Main Event Entertainment

Party Host

Plano, TX

$10.50 - $14.25/hr

Ensuring memorable birthday experiences by monitoring events, anticipating party needs, and aiding the party parent/party planner * Gathering and storing birthday gifts and cake (if applicable)

Main Event Entertainment

Party Host

Beaumont, TX

$10.50 - $14.25/hr

Ensuring memorable birthday experiences by monitoring events, anticipating party needs, and aiding the party parent/party planner * Gathering and storing birthday gifts and cake (if applicable)

New

Main Event Entertainment

Party Host

Plano, TX · On-site

$10.50 - $14.25/hr

Ensuring memorable birthday experiences by monitoring events, anticipating party needs, and aiding the party parent/party planner * Gathering and storing birthday gifts and cake (if applicable)

Main Event Entertainment

Party Host

Wesley Chapel, FL

$9.50 - $13/hr

Ensuring memorable birthday experiences by monitoring events, anticipating party needs, and aiding the party parent/party planner * Gathering and storing birthday gifts and cake (if applicable)

Main Event Entertainment

Party Host

Grand Rapids, MI · On-site

$10.50 - $14.50/hr

Ensuring memorable birthday experiences by monitoring events, anticipating party needs, and aiding the party parent/party planner * Gathering and storing birthday gifts and cake (if applicable)

Main Event Entertainment

Party Host

Wilmington, DE · On-site

$10.75 - $14.50/hr

Ensuring memorable birthday experiences by monitoring events, anticipating party needs, and aiding the party parent/party planner * Gathering and storing birthday gifts and cake (if applicable)

Main Event Entertainment

Party Host

Little Rock, AR

$10.50 - $14.50/hr

Ensuring memorable birthday experiences by monitoring events, anticipating party needs, and aiding the party parent/party planner * Gathering and storing birthday gifts and cake (if applicable)

Main Event Entertainment

Party Host

Little Rock, AR · On-site

$10.50 - $14.50/hr

Ensuring memorable birthday experiences by monitoring events, anticipating party needs, and aiding the party parent/party planner * Gathering and storing birthday gifts and cake (if applicable)

Main Event Entertainment

Party Host

Avon, OH · On-site

$10 - $13.50/hr

Ensuring memorable birthday experiences by monitoring events, anticipating party needs, and aiding the party parent/party planner * Gathering and storing birthday gifts and cake (if applicable)

Main Event Entertainment

Party Host

Greenville, SC · On-site

$10.25 - $14/hr

Ensuring memorable birthday experiences by monitoring events, anticipating party needs, and aiding the party parent/party planner * Gathering and storing birthday gifts and cake (if applicable)

Main Event Entertainment

Party Host

Deer Park, NY · On-site

$11.50 - $15.50/hr

Ensuring memorable birthday experiences by monitoring events, anticipating party needs, and aiding the party parent/party planner * Gathering and storing birthday gifts and cake (if applicable)

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Birthday Party Planner information

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$11K

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How much do birthday party planner jobs pay per year?

As of Aug 16, 2026, the average yearly pay for birthday party planner in the United States is $65,000.00, according to ZipRecruiter salary data. Most workers in this role earn between $65,000.00 and $65,000.00 per year, depending on experience, location, and employer.

How to become a birthday party planner?

To become a birthday party planner, gain experience in event planning or hospitality, develop strong organizational and communication skills, and consider obtaining certifications such as Certified Special Events Professional (CSEP). Building a portfolio of successful events and establishing relationships with vendors can also help establish credibility in the field.

Do I need a license to be a birthday party planner?

Birthday party planners typically do not need a specific license to operate, but local regulations may require business permits or registration. Having skills in event coordination and safety awareness is important, and some areas may require food handling or entertainment licenses if applicable.

What are the key skills and qualifications needed to thrive as a birthday party planner?

To thrive as a Birthday Party Planner, you need strong organizational skills, creativity, budgeting abilities, and experience with event coordination or related education. Familiarity with event management software, scheduling tools, and sometimes certifications in event planning are commonly beneficial. Standout soft skills include excellent communication, adaptability, and a keen attention to detail. These capabilities are essential for balancing client expectations, managing multiple vendors, and ensuring seamless, memorable celebrations.

What is a birthday party planner?

A Birthday Party Planner is responsible for organizing and coordinating all aspects of a birthday celebration. This includes selecting a venue, arranging decorations, managing invitations, booking entertainment, and overseeing the event timeline. They work closely with clients to tailor the party to their preferences and budget, ensuring a seamless and enjoyable experience. Planners may also handle vendor negotiations and troubleshoot any issues that arise during the event.

Do birthday party planners make money?

Birthday party planners can earn income through service fees, commissions, or event packages, with earnings varying based on experience, location, and the scale of events. Successful planners often charge for planning, coordination, and decoration services, and income can range from part-time to full-time earnings depending on workload and reputation.

What are some common challenges faced by birthday party planners, and how do you overcome them?

Birthday Party Planners often juggle multiple tasks such as coordinating with vendors, managing client expectations, and handling last-minute changes. The role requires quick problem-solving skills, as unexpected issues—like weather disruptions or vendor cancellations—can arise. Successful planners rely on thorough checklists, strong communication with their team and clients, and flexible contingency plans to keep events running smoothly. Overcoming these challenges not only ensures the success of each party but also helps build a strong reputation for reliability and creativity.

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Birthday Party Planner jobs near you
Infographic showing various Birthday Party Planner job openings in the United States as of August 2026, with employment types broken down into 1% Internship, 1% As Needed, 81% Full Time, 14% Part Time, and 3% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $65,000 per year, or $31.2 per hour.

Party Coordinator

Urban Air Adventure Parks

Tukwila, WA • On-site

$55K - $65K/hr

Full-time

Re-posted 12 days ago

Job description

Event Coordinator (Party Coordinator) – $55K–$65K
Urban Air Adventure Park - Southcenter (Tukwila, WA)
JOB SUMMARY
The Party amp; Events Coordinator owns the end-to-end success of Urban Air’s birthday party business. This role drives birthday party sales, converts inquiries into bookings, manages guest communication, coordinates day-of execution, and leads Party Hosts to deliver consistently excellent experiences.
The Party amp; Events Coordinator is the operational and revenue owner of the birthday department, responsible for ensuring strong conversion, accurate scheduling, smooth execution, high guest satisfaction, and growing birthday party revenue. Based on business needs and demonstrated performance, this role may expand over time to include coordination of additional group events or park buyouts.
CORE RESPONSIBILITIES
Birthday Party Sales amp; Booking
  • Serve as primary point of contact for inquiries via phone, email, web leads, and in-person
  • Convert inquiries into booked parties through professional sales conversations
  • Clearly explain packages, pricing, policies, and experience flow
  • Upsell party packages, add-ons, food, merchandise, and experiences
  • Confirm party details, special requests, waivers, and payments
  • Maintain accurate bookings and guest notes in the party management system
Guest Communication amp; Pre-Event Planning
  • Conduct weekly confirmation and upsell calls with upcoming party guests
  • Send confirmation emails and scripts outlining arrival times, expectations, and inclusions
  • Proactively resolve guest questions or changes prior to event day
  • Respond to party feedback and follow up as needed
Day-of Party Execution
  • Print and review daily party invoices and reports
  • Create café party boards and review food amp; beverage needs
  • Inspect party rooms and tables to ensure they are clean, set, and guest-ready
  • Coordinate closely with Café team to ensure food is prepared and delivered on time
  • Manage party flow and timelines throughout the day
  • Check in with party parent/host during the event
  • Manage party checkout, including add-ons, approved discounts, and final payment
  • Inspect party rooms after completion and confirm reset for next day
  • Actively walk the floor observing parties and addressing needs in real time
Party Host Team Leadership
  • Train, coach, and support Party Hosts
  • Ensure hosts follow party scripts and service standards
  • Provide staffing notes and feedback to support scheduling
  • Ensure adequate coverage for upcoming parties and peak periods
Inventory, Coordination amp; Admin
  • Conduct weekly inventory of party supplies
  • Place weekly orders for party supplies
  • Review café product needs weekly with Café Manager and/or GM
  • Keep party management and scheduling systems accurate and current
  • Submit tip reports and ensure parties are properly closed
Reporting amp; Business Ownership
  • Review party transactions to ensure all events are closed out
  • Review party revenue and performance trends monthly
  • Review booking loss and cancellation reports
  • Identify opportunities to improve conversion, average check, and guest experience
  • Collaborate with GM and leadership team on growth opportunities
Birthday-Focused Community Awareness
  • Support local awareness and relationship-building efforts that drive birthday party inquiries and bookings (e.g., schools, youth organizations, sports leagues, community groups)
Future-State Expansion (Conditional)
  • Based on business needs and demonstrated performance, this role may expand to include coordination of additional group events (e.g., private park rentals, school groups, theme nights, or community buyouts)
SUCCESS IN THIS ROLE LOOKS LIKE
  • Strong inquiry-to-booking conversion
  • High confirmation and show rates
  • Minimal day-of surprises
  • Well-trained, reliable Party Host team
  • Clean, well-stocked, guest-ready party rooms
  • Strong add-on attachment and average check
  • Consistently high party guest satisfaction
  • Growing birthday party revenue
SUCCESS PROFILE
  • Highly organized, proactive, and detail-oriented
  • Confident, professional communicator (verbal and written)
  • Comfortable with sales, closing, and discussing value with guests
  • Calm and effective in fast-paced, live-event environments
  • Strong follow-through and accountability
  • Comfortable mentoring and leading teens/young adults
  • Balances guest satisfaction with sound business judgment
  • Solutions-oriented and dependable
EXPERIENCE amp; AVAILABILITY
  • 1+ year experience in hospitality, events, retail leadership, or sales preferred
  • Experience coordinating events or managing bookings a plus
  • Familiarity with POS or booking systems a plus
  • Full availability for weekends, evenings, and holidays
COMPENSATION amp; SCHEDULE
Compensation range: $25–$30/hour or $55,000–$65,000 salaried, depending on experience, availability, and role scope.
This role is designed as a primary owner of the birthday party business. Full-time availability is strongly preferred; exceptional candidates with strong relevant experience and 25–30 hours/week availability may be considered.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills.
ABOUT URBAN AIR ADVENTURE PARKS
Urban Air is the preeminent indoor adventure park and the market leader in location-based entertainment. The Dallas-based entertainment company pioneered the adventure park concept and is the largest adventure park operator in the world. Urban Air's purpose is to help kids have fun and aim higher, achieving those things that they never thought they could do.
Urban Air Southcenter is an equal opportunity employer.

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