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Billing Operations Associate Jobs in Virginia (NOW HIRING)

Koalafi

Business Operations Associate

Richmond, VA · On-site

$24/hr

What You'll Do We are in search of a Business Operations Associate to assist in providing ... billing, or fraud investigations * Comfortable performing routine or repetitive tasks, with a ...

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One Konnect

Sales Operation Associate

Arlington, VA · On-site

$60K - $70K/yr

Job Summary The Sales Operations Associate is a remote work, high-accountability operational role ... billing workflows, and quoting technologies.? * Develop and manage OneKonnect's competitive ...

Albanymed

Customer Billing Associate I

Broadway, VA

$46K - $60K/yr

Patient Billing Service Work Shift: Day (United States of America) Salary Range: $46,215.00 - $60 ... operation of office functions within a designated department Greets customers/patients in a ...

Capital One

Associate, Process Manager

Mclean, VA · On-site

... billing operations. In this role, you will be responsible for tracking, auditing, and processing complex transaction fee structures from major card networks (Visa, Mastercard) and payment gateways (e ...

Capital One Group

Associate, Process Manager

Mclean, VA · On-site

$73 - $84/hr

... billing operations. In this role, you will be responsible for tracking, auditing, and processing complex transaction fee structures from major card networks (Visa, Mastercard) and payment gateways (e ...

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Billing Operations Associate information

What does a billing operations associate do?

A Billing Operations Associate is responsible for managing and processing billing-related activities within an organization. Their tasks typically include generating invoices, verifying billing data, resolving discrepancies, and ensuring timely payments from clients. They collaborate closely with other departments such as finance, sales, and customer service to resolve issues and maintain accurate records. This role requires strong attention to detail, organizational skills, and proficiency with billing software or systems.

What are the key skills and qualifications needed to thrive as a billing operations associate?

To thrive as a Billing Operations Associate, you need strong attention to detail, analytical skills, and a background in finance or accounting, often supported by a relevant degree or coursework. Familiarity with billing software (like SAP or Oracle), spreadsheets, and financial management systems is typically required. Excellent organizational skills, problem-solving abilities, and clear communication help you efficiently resolve discrepancies and work with internal teams or customers. These skills are crucial for ensuring accurate invoicing, timely payments, and smooth financial operations within an organization.

What are some common challenges faced by billing operations associates, and how can they be managed effectively?

Billing Operations Associates often encounter challenges such as managing high volumes of invoices, resolving discrepancies between billing records and client accounts, and staying up-to-date with evolving billing software. Effective time management, attention to detail, and proactive communication with internal teams and clients are key to overcoming these obstacles. Many organizations provide ongoing training and support to help associates navigate complex billing scenarios and maintain accuracy in their work.

What is the difference between Billing Operations Associate vs Accounts Payable Specialist?

AspectBilling Operations AssociateAccounts Payable Specialist
CredentialsTypically requires a high school diploma or associate degree; familiarity with billing softwareRequires similar credentials; often familiar with accounting software and invoice processing
Work EnvironmentOffice setting, handling billing and customer accountsOffice setting, managing vendor invoices and payments
Industry UsageCommon in finance, healthcare, and SaaS companiesPrevalent in finance, manufacturing, and corporate sectors
Search & Comparison IntentOften compared for billing and accounts receivable rolesCompared for accounts payable and invoice processing roles

The Billing Operations Associate and Accounts Payable Specialist roles share similarities in credentials and work environment but focus on different sides of financial transactions. The associate handles billing and receivables, while the specialist manages vendor payments and invoices. Both roles are essential in financial operations within various industries.

What are the most commonly searched types of Billing Operations jobs in Virginia?

The most popular types of Billing Operations jobs in Virginia are:

What are popular job titles related to Billing Operations Associate jobs in Virginia?

For Billing Operations Associate jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Billing Operations Associate jobs in Virginia look for?

The top searched job categories for Billing Operations Associate jobs in Virginia are:

What cities in Virginia are hiring for Billing Operations Associate jobs?

Cities in Virginia with the most Billing Operations Associate job openings:

Billing Operations Associate jobs near you
Infographic showing various Billing Operations Associate job openings in Virginia as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Billing Specialist

Decision Technologies, Inc.

Arlington, VA • On-site

$70K - $90K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 18 days ago

Key responsibilities

  • Oversee the end-to-end billing lifecycle, including customer invoicing, accounts receivable collections, and contract funding monitoring.

  • Prepare and process government vouchers using Deltek Costpoint and customized billing schedules, ensuring accuracy and compliance.

  • Investigate and resolve billing discrepancies, process cash receipts, and manage contract closeout procedures.

Job description

About Decision Technologies, Inc.
Decision Technologies was founded to help bridge the gap between Department of Defense and Federal Government acquisition programs and technology to help our customers optimize their decision-making process. Over the years, our areas of expertise have expanded to include Systems Engineering, Program Management, In-Service Engineering, Equipment Repair, Research and Development, Test and Evaluation, and Intelligence and Counterintelligence Support. Our growth and success have positioned us as a premier engineering and intelligence services provider contributing to our nation's defense.
Our company culture cultivates talented problem-solvers on focused on performance with industry-leading teamwork and responsiveness. We have established a reputation for offering superior services and solutions, proven integrity and innovation, employee engagement and development, and customer collaboration.
Bring your expertise and knowledge to our team!
We are seeking a qualified Billing Specialist to join our team in Arlington, VA, or remotely
Position Description:
Decision Technologies is seeking a highly skilled Billing Specialist to join our dedicated billing team. In this collaborative role, you will help execute the billing processes for our government contracts, ensuring accurate invoicing, strict DCAA compliance, and timely accounts receivable collections. By leveraging your expertise in Deltek Costpoint and federal accounting regulations, you will be a vital contributor to our financial operations, partnering closely with your peers and program managers.
Relevant Work Experience:
  • Minimum of 5 years of experience in a government contract accounting environment.
  • Deltek Costpoint experience required.

Responsibilities
  • Oversee the end-to-end billing lifecycle, including customer invoicing, accounts receivable (AR) collections, project configuration, and the continuous monitoring of contract funding values.
  • Prepare and process Government Vouchers utilizing Deltek Costpoint and customized Excel-based billing schedules.
  • Generate, review, and finalize accurate client invoices directly within the Costpoint system.
  • Ensure compliance with diverse contract types (Firm-Fixed-Price, Progress, Scheduled, Time & Materials, and Cost-Plus) by routing completed vouchers to program managers for review and approval.
  • Execute final invoice and Retro Rate submissions to clients and process them through associated government billing portals, including Wide Area Workflow (WAWF).
  • Maintain comprehensive documentation of customer-specific billing guidelines, special arrangements, fee caps, approved rates, accrual notes, and expense formatting to ensure strict adherence to individual contract requirements.
  • Investigate and resolve complex billing inquiries and discrepancies for both internal stakeholders and external clients.
  • Process cash receipts accurately and actively track AR collections to ensure timely payment and minimize outstanding balances.
  • Manage and execute comprehensive contract closeout procedures.
  • Proactively analyze existing billing operations to identify process improvements, recommend solutions, and support ongoing training or resource needs.
  • Develop and generate ad-hoc reports, providing comprehensive analysis of historical and current financial data to support business needs.

Required Qualifications
  • Associate's degree in accounting or finance (Note: 5 years of related experience can replace each year of required schooling, so 10 years of experience can replace 2 years of higher education, etc.).
  • Minimum of 5 years of progressive accounting experience, including at least 3 years dedicated specifically to billing operations.
  • Comprehensive, hands-on experience utilizing Deltek Costpoint (versions 7.1, 8.1, or higher).
  • Strong understanding of Federal contracting accounting rules and regulations, with specific expertise in Department of Defense (DoD) and service contracts.
  • Working knowledge of Defense Contract Audit Agency (DCAA) guidelines and accounting requirements.
  • Solid foundation in Generally Accepted Accounting Principles (GAAP) as applied specifically to the government contracting sector.
  • Advanced proficiency in Microsoft Excel with proven ability to manipulate, analyze, and report on complex financial data.
  • Proven ability to independently manage multiple priorities in a fast-paced, high-pressure environment, backed by a demonstrated proficiency in researching and resolving complex billing discrepancies.
  • Working knowledge of WAWF and eCraft is preferred, though not mandatory.
  • Excellent written, verbal, and interpersonal communication skills, with the ability to effectively collaborate with internal teams and external clients.
  • Highly organized and meticulously detail-oriented, with a strong focus on accuracy in financial processing and data review.
  • Strong overall proficiency across the Microsoft Office Suite.

Compensation:
Compensation at Decision Technologies, Inc. is determined by various factors, including but not limited to location, the individual's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements.
Employee Benefits:
  • Competitive Paid Time Off
  • Comprehensive Medical, Dental and Vision Insurance
  • Employee Assistance Programs
  • Flexible Spending Accounts (Medical, Dependent Care & Commuter)
  • Company paid Short-Term, Long-Term, Life and AD&D Insurance
  • 401(k) match
  • Tuition Reimbursement
  • Paid Certifications

Decision Technologies, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The pay range for this role is:
70,000 - 90,000 USD per year (HQ)
70,000 - 90,000 USD per year (Remote)

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