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Back Office Administrator Jobs (NOW HIRING)

Husch-Blackwell-LL

Office Administrator

Dallas, TX · On-site

$18 - $24.50/hr

Ensure security protocols are being adhered to, including access to back office secured areas ... Administrators. * Serve on committees, as needed. POSITION REQUIREMENTS * 4‐year degree with ...

Landmark Realty LLC

Office Administrator

Kansas City, MO

$17.25 - $24/hr

... back office with administrative duties as needed * Able to monitor front-end activity and recognize when adjustments should be made to accommodate customer needs * Willing to work in a fast-paced ...

Landmark Realty LLC

Office Administrator

Kansas City, MO

$16.25 - $22.25/hr

... back office with administrative duties as needed * Able to monitor front-end activity and recognize when adjustments should be made to accommodate customer needs * Willing to work in a fast-paced ...

University of Utah

Office Administrators

Campus, IL · On-site

$17.50 - $24.25/hr

... back office functions. Learn more about the great benefits of working for University of Utah ... Responsibilities Administrative Professional/Office Administrator III Key Responsibilities ...

University of Utah

Office Administrators

Campus, IL · On-site

$17.50 - $24.25/hr

... back office functions. Learn more about the great benefits of working for University of Utah ... Responsibilities Administrative Professional/Office Administrator III Key Responsibilities ...

University of Utah

Office Administrators

Salt Lake City, UT · On-site

$17.50 - $24/hr

... back office functions. Learn more about the great benefits of working for University of Utah ... Responsibilities Administrative Professional/Office Administrator III Key Responsibilities ...

University of Utah

Office Administrators

Campus, IL · On-site

$17.50 - $24.25/hr

... back office functions. Learn more about the great benefits of working for University of Utah ... Responsibilities Administrative Professional/Office Administrator III Key Responsibilities ...

Landmark Realty

Office Administrator

Kansas City, MO · On-site

$17.50 - $24/hr

... back office with administrative duties as needed * Able to monitor front-end activity and recognize when adjustments should be made to accommodate customer needs * Willing to work in a fast-paced ...

University of Utah

Office Administrators

Campus, IL

$20K - $60K/mo

Responsibilities Office Administrator, I Oversee general office operations. Coordinate all aspects ... back office functions. Requires basic skill set and proficiency. Conduct work assignments as ...

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Back Office Administrator information

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How much do back office administrator jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for back office administrator in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What is a back office administrator?

Back Office Administrators are professionals who handle the administrative and support tasks necessary for a business to operate smoothly. They typically manage data entry, record keeping, scheduling, and internal communications, ensuring that the office runs efficiently behind the scenes. While they do not usually interact directly with customers, their work is crucial for supporting front office operations and overall organizational productivity. These roles often require strong organizational skills, attention to detail, and proficiency with office software and systems.

What are some typical challenges faced by back office administrators, and how can they be addressed?

Back Office Administrators often juggle multiple tasks such as data management, document processing, and supporting various departments, which can make prioritizing work a challenge. Navigating tight deadlines and handling large volumes of information accurately requires strong organizational skills and attention to detail. Collaborating effectively with other teams, like finance or HR, is essential for smooth workflow, so clear communication and proactive problem-solving help address these challenges. Regularly reviewing procedures and using digital tools can also streamline tasks and reduce errors.

What are the key skills and qualifications needed to thrive as a back office administrator, and why are they important?

To thrive as a Back Office Administrator, you need strong organizational skills, attention to detail, and a background in administrative or business support, often backed by a relevant diploma or degree. Familiarity with office software like Microsoft Office Suite, database management systems, and sometimes ERP tools is typically required. Excellent time management, problem-solving abilities, and effective communication make someone stand out in this role. These skills and qualifications are crucial for ensuring accurate record-keeping, efficient operations, and reliable support to front office teams.

What is the difference between Back Office Administrator vs Data Entry Clerk?

AspectBack Office AdministratorData Entry Clerk
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma or equivalent; basic computer skills
Work EnvironmentOffice setting, handling administrative and support tasksOffice or remote, focusing on inputting data into systems
Employer & IndustryBusinesses across various industries, including finance, healthcare, and retailPrimarily in administrative, healthcare, and finance sectors

The Back Office Administrator manages administrative support functions, overseeing processes like record keeping and communication. In contrast, a Data Entry Clerk primarily focuses on inputting and updating data within systems. While both roles require attention to detail and computer skills, the Back Office Administrator often handles broader administrative tasks, making it a more comprehensive support role.

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What states have the most Back Office Administrator jobs?

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What are popular job titles related to Back Office Administrator jobs?

For Back Office Administrator jobs, the most frequently searched job titles are:

Back Office Administrator jobs near you
Infographic showing various Back Office Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 88% Physical, 5% Hybrid, and 7% Remote job distribution, with an average salary of $44,979 per year, or $21.6 per hour.

Back Office Support Administrator

Chicago, IL • On-site

MARS Solutions Group
Recruiting and Staffing Services • 51 - 200 employees
Learn more about MARS Solutions Groupexternal

$18.50 - $25.50/hr

Contractor

Posted 27 days ago

Key responsibilities

  • Reconcile daily time sheets from field employees with electronic time entry systems and submit updates for approval.

  • Update resource scheduling information in the PCAD application and track employee and vehicle statuses.

  • Assist in managing equipment, tools, and devices, and coordinate training sessions for field personnel.

Job description

MARS Solutions Group is looking for an experienced Back Office Support Administrator located in Chicago, IL. Our client is a Utility and Natural gas industry Leader looking for high-quality talent to make a difference. They are known to respect a traditional work week and often extend contracts for added job security and stability

Position Overview

We are seeking a detail-oriented Back Office Support Administrator to provide administrative and operational support for a field-based workforce. This position will be responsible for maintaining accurate records, coordinating resources, tracking employee and vehicle information, supporting equipment management, and assisting with training activities.

The ideal candidate is highly organized, comfortable working with data and electronic systems, and able to manage multiple priorities while maintaining a high level of accuracy.

Responsibilities

Time entry
Receive the daily recap sheets from field employees and reconcile with electronic time entry system. Make updates as necessary and submit for approval.
Resource Scheduling
Update the PCAD application to reflect available daily resources
Absence tracking
Employees not reporting to work are expected to inform management. Those notifications need to be logged, tracked, and reported.
Vehicle tracking
Each of the 140+ employees have their own vehicle and they often change locations or are down for maintenance. The status and location of all the vehicles need to remain up-to-date.
Assist Supervisors in managing CCG tools and devices
Each of the 140+ employees have specialized tools and devices to assist them in their tasks. Assist the Supervisors with keeping track of available supplies and taking steps to repair or replace as needed.
Facilitate annual and ad-hoc training sessions
Training sessions are often held to pass along new or changed information in policies or procedures. This position may help in coordinating those sessions and delivering the material.

Required Qualifications

Previous experience in an administrative, clerical, data entry, operations support, or coordination role.

Strong data entry and record-keeping skills.

Excellent attention to detail and accuracy.

Strong organizational and time-management skills.

Ability to learn and retain processes, procedures, and system information.

Ability to manage multiple tasks and priorities in a fast-paced environment.

Strong written and verbal communication skills.

Proficiency with Microsoft Office applications, particularly Excel.

Ability to work independently while supporting supervisors and field personnel.

Preferred Qualifications

Experience supporting field operations, maintenance, utilities, construction, facilities, or similar environments.

Experience with employee scheduling or workforce coordination.

Experience tracking vehicles, equipment, tools, or inventory.

Experience working with electronic timekeeping or workforce management systems.

Experience coordinating training or administrative programs.

Ideal Candidate

The successful candidate will be a dependable and organized professional who enjoys working with data, tracking information, and supporting day-to-day operations. Strong attention to detail is essential, as the role involves maintaining accurate information for a large field workforce and multiple operational resources.

Additional Details:

Duration: 12 Months with possibility of extension

Location:  Chicago, IL 60632

Shift hours: Mon – Fri; 6:30 AM–3:00 PM or 7:00 AM–3:30 PM

 

About MARS Solutions Group:

MARS Solutions Group provides a range of opportunities for meaningful work by understanding that employment fit is a combination of people, process, and technology. We leverage our experienced and compassionate team to bring humanity to matching you with the right advanced technology role, and stay connected with you to help you attain your professional goals.