ZipRecruiter

Log In

1

Award Manager Jobs (NOW HIRING)

Whoi

Post Award Research Administrator

Falmouth, MA · On-site +1

Reporting to the Post Award Manager, this role supports a portfolio of Principal Investigators (PIs) conducting scientific research. The successful candidate will develop and maintain strong working ...

Connecticut Children's

Manager Post Award

Hartford, CT · On-site

The Manager, Post Award Research Administration is accountable for the oversight and management of all post-award research administration activities for Connecticut Children's grants and sponsored ...

next page

Showing results 1-20

People also search for

All JobsAward JobsAward Manager Jobs

Award Manager information

What are the key skills and qualifications needed to thrive as an Award Manager, and why are they important?

To thrive as an Award Manager, you need expertise in grant management, compliance, and budgeting, often supported by a degree in business administration, finance, or a related field. Familiarity with grant management systems (such as Salesforce or Fluxx), and knowledge of donor regulations and reporting requirements, is typically required. Strong organizational skills, attention to detail, and effective communication help build successful partnerships and ensure accurate record-keeping. These competencies are essential for managing complex funding portfolios, maintaining compliance, and maximizing the impact of awarded resources.

How does an Award Manager typically collaborate with program teams and stakeholders throughout the grant lifecycle?

Award Managers play a crucial role in the coordination between program teams, finance, and external stakeholders during the entire grant lifecycle. They ensure that all compliance requirements are met, manage reporting deadlines, and facilitate clear communication between departments to address any grant-related issues. Regular meetings and status updates are common, allowing Award Managers to proactively resolve potential challenges and maintain alignment with donor expectations. This collaborative approach not only helps in smooth project implementation but also supports accountability and transparency across the organization.

What are Award Managers?

Award Managers are professionals responsible for overseeing grants, contracts, or other types of awards within an organization, typically in academic, nonprofit, or research settings. They ensure compliance with funding agency requirements, manage budgets, and coordinate reporting and documentation. Award Managers work closely with principal investigators, finance teams, and sponsors to facilitate the successful administration of externally funded projects.
More about Award Manager jobs
What cities are hiring for Award Manager jobs? Cities with the most Award Manager job openings:
What states have the most Award Manager jobs? States with the most job openings for Award Manager jobs include:
What job categories do people searching Award Manager jobs look for? The top searched job categories for Award Manager jobs are:
Award Manager jobs near you
Infographic showing various Award Manager job openings in the United States as of May 2026, with employment types broken down into 83% Full Time, 15% Part Time, 1% Temporary, and 1% Contract. Highlights an 88% Physical, 2% Hybrid, and 10% Remote job distribution.
Post Award Research Administrator

Post Award Research Administrator

Woods Hole Oceanographic Institution

Woods Hole, MA • On-site

Full-time

Posted 8 days ago

Job description

Job Summary
Woods Hole Oceanographic Institution (WHOI) is seeking a Post-Award Research Administrator. This position offers flexibility with hybrid (partially remote) or fully on-campus work arrangements. It is a regular, full-time, exempt role and is eligible for a comprehensive benefits package.
Reporting to the Post Award Manager, this role supports a portfolio of Principal Investigators (PIs) conducting scientific research. The successful candidate will develop and maintain strong working relationships with the Grants and Contracts Services (GCS) Office while providing comprehensive support in research administration, regulatory compliance, and financial management across all aspects of post-award activity within a fast-paced, dynamic environment. This position requires strong organizational, problem-solving, and interpersonal skills, demonstrated through close collaboration with federally funded scientists and engineers in an academic research setting.
The selected candidate will be responsible for managing and evaluating federal grants and contracts-including those from DoD, DoE, NSF, ONR, NASA, and NOAA/CINAR-for compliance with FAR, DFARS, and related regulations. In addition, they will oversee non-federal funding sources, including foundations and industry sponsors. The individual will serve as a subject matter expert on federal and non-federal awards and will be expected to stay current with evolving regulations and compliance requirements.
The internal title will be Administrative Associate I or Administrative Associate II.
Job Description
Essential Functions
  • Manages & monitors post award activities for a portfolio of PIs, including prior approvals, review of award modification requests, contract funding shifts, personnel cost changes, no-cost extensions, progress reports, monitoring and reporting to internal stakeholders and sponsors, and closeouts.
  • Transition funded grants and contracts from pre- to post-award in an organized and collaborative process working with departmental, institutional and central office staff. Conduct an initial review of contracts. Ensure contracts are correctly assigned and identify contract requirements to help ensure oversight of contract compliance and deliverables.
  • Manages & monitors financial activities of federal contracts, grants, consulting agreements, subcontracts and vendor agreements for sponsored awards within portfolio. Has project management skills.
  • Reconcile sponsored project expenses against financial systems, track cost share expenses, and forecast budget balances; liaise with finance and procurement to ensure timely invoice and payment.
  • Facilitate set-up of subrecipient agreements, monitor execution, invoicing and compliance, and close-out agreements and reconcile accounts at contract end.
  • Take a leadership role effectively working with internal and external constituents; interacts effectively with others in identification and resolution of problems.
  • Serve as subject matter expert on federal contract and grant management and act as liaison to GCS and other core offices.
  • Inform PIs and departmental personnel of changes in sponsor policies and regulations; coordinate and ensure compliance with changes.
  • Supports an environment for continuous learning, training, and oversight, serving as a liaison between departmental research, core administration and GCS.

Education & Experience
REQUIRED QUALIFICATIONS EDUCATION
  • Bachelor's degree with 3-5 years of increasingly responsible, directly related research administration experience or equivalent combination of education and experience.
  • Working knowledge of Federal OMB Uniform Guidance (2 CFR 200) and Federal Acquisitions Regulations (FAR), as well as export controls such as ITAR / EAR.

EXPERIENCE, SKILLS, ABILITIES
  • Ability to function as a team member while taking initiative and ownership of assigned duties and projects. Self-motivated and proactive in resolving issues, with ability to multi-task and prioritize workload.
  • Strong customer service focus with the ability to interact and collaborate with diverse internal and external constituents.
  • Demonstrated critical thinking skills. Ability to read, analyze, interpret, negotiate, and manage complex documents, federal contracts, and agreements.
  • Demonstrated ability to work with confidential information, exercise discretion, good judgment, and take initiative.
  • Experience supporting scientists and engineers in the areas of federal and non-federal contract administration. Knowledge and experience working with diverse funding agencies and sponsors.
  • Knowledge of research administration methodologies, practices and policies, including federal regulations and statutes.
  • Facility with budgeting and reporting using Microsoft Excel.
  • Demonstrated intermediate/advanced level proficiency with the use of Microsoft Office applications (i.e. spreadsheets, databases, Adobe, etc.), ERA systems (Kuali, Streamlyne, InfoEd, etc.), ERP systems (Workday, OneSolution, PeopleSoft, SAP, etc.) on PC and/or Macintosh platforms.
  • Ability to cultivate relationships and communicate regularly with research administration officials at collaborating organizations.
  • Demonstrated interpersonal, written and verbal communication skills.
  • Aptitude and interest in learning new systems and data bases.
  • Demonstrated ability to produce and maintain accurate data and records.

PREFFERED QUALIFICATIONS
  • Accounting knowledge and experience
  • Workday Grants Management Experience preferred
  • Experience with award setup & sponsor invoicing within Workday
  • Experience with federal contracts (including IDIQ, CPFF, FFP, DoD)
  • Experience managing full life cycle research administration, including pre-award proposal development, submission, award negotiation, and post-award financial and compliance oversight

Special Requirements
  • Must be a U.S. Citizen

Additional Job Requirements
Salary Range:
Administrative Associate I: $70,963 - $91,796
Administrative Associate II: $79,565 - $103,133
The salary range provided for this position reflects the expected minimum and maximum base pay for new hires. Actual level placement and compensation will be determined based on factors such as relevant skills, experience, and qualifications, as well as internal equity and market conditions. In addition to base salary, eligible employees also receive a comprehensive benefits package.
WHOI accepts applications on a rolling basis - applications will be reviewed as they are received, and we encourage you to submit your application as soon as possible to ensure full consideration. While we will continue to review applications until the position is filled, and early applicants may have an advantage in the selection process.
EEO Statement
Woods Hole Oceanographic Institution (WHOI) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Apply