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Aviation Administrative Assistant Jobs (NOW HIRING)

PEI GENESIS INC.

Administrative Assistant

South Bend, IN · On-site

$16 - $22/hr

PEI develops custom interconnect solutions that support the harsh environments of the aviation ... The Administrative Assistant provides administrative and organizational support to ensure the ...

Gauzy Ltd.

Administrative Assistant

Melbourne, FL · On-site

$16.75 - $22.50/hr

We are looking for a talented Administrative Assistant to join the Vision Systems Business unit, to ... for aviation, marine, and special vehicles. Joining the Gauzy team means being part of an elite ...

Gauzy

Administrative Assistant

Melbourne, FL · On-site

$16.75 - $22.50/hr

We are looking for a talented Administrative Assistant to join the Vision Systems Business unit, to ... for aviation, marine, and special vehicles. Joining the Gauzy team means being part of an elite ...

ABM

Administrative Assistant

Raleigh, NC · On-site

$20/hr

ABM Industries is seeking a qualified Administrative Assistant. The core function of the ... ABM serves a wide range of market sectors including commercial real estate, aviation, education ...

KBR

Senior Administrative Assistant

Huntsville, AL · On-site

Army programs, specializing in aviation and ground systems, integrated air and missile defense, and threat and target systems. As a trusted partner of the U.S. Department of War, MAGS provides ...

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Aviation Administrative Assistant information

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How much do aviation administrative assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for aviation administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is an aviation administrative assistant?

Aviation Administrative Assistants are professionals who provide clerical and organizational support within aviation organizations, such as airports, airlines, or aviation maintenance companies. Their duties typically include managing schedules, handling correspondence, maintaining records, and coordinating communication between departments. They play a key role in ensuring the smooth operation of aviation offices by assisting with paperwork, data entry, and customer service. Attention to detail, organizational skills, and familiarity with aviation regulations are often important for success in this role.

What are the key skills and qualifications needed to thrive as an aviation administrative assistant?

To thrive as an Aviation Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with aviation regulations, typically supported by a high school diploma or equivalent and relevant office experience. Proficiency with office software (such as Microsoft Office), aviation scheduling systems, and document management tools is commonly required. Excellent communication, multitasking, and problem-solving abilities help you manage fast-paced tasks and coordinate with various departments. These skills ensure efficient office operations, regulatory compliance, and effective support for aviation staff and management.

What are some common challenges faced by aviation administrative assistants, and how can they overcome them?

Aviation Administrative Assistants often manage a high volume of sensitive documentation, coordinate schedules for multiple team members, and handle both routine and urgent communication. Balancing these responsibilities can be challenging, especially during peak travel seasons or when regulatory updates occur. Staying organized through effective digital tools, maintaining up-to-date knowledge of aviation regulations, and fostering strong communication with pilots, maintenance crews, and management can help overcome these challenges and ensure smooth daily operations.

What is the difference between Aviation Administrative Assistant vs Airport Operations Coordinator?

AspectAviation Administrative AssistantAirport Operations Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; relevant certifications in airport operations are a plus
Work EnvironmentOffice settings within airports or airline officesAirport terminals, control towers, or operational areas
Employer & Industry UsageAirlines, aviation companies, and travel agenciesAirports, airline ground services, and airport authorities
Common Search & ComparisonAdministrative support roles in aviationOperational roles managing airport functions

The Aviation Administrative Assistant primarily handles administrative tasks such as scheduling, correspondence, and record-keeping within aviation organizations. In contrast, the Airport Operations Coordinator focuses on managing daily airport operations, ensuring safety, and coordinating between various airport departments. While both roles are essential in the aviation industry, they differ in responsibilities, work environment, and focus areas.

What cities are hiring for Aviation Administrative Assistant jobs?

Cities with the most Aviation Administrative Assistant job openings:

What states have the most Aviation Administrative Assistant jobs?

States with the most job openings for Aviation Administrative Assistant jobs include:

What are popular job titles related to Aviation Administrative Assistant jobs?

For Aviation Administrative Assistant jobs, the most frequently searched job titles are:

Infographic showing various Aviation Administrative Assistant job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Administrative Assistant

South Bend, IN • On-site

PEI GENESIS INC.
Electrical Equipment, Appliance, and Component Manufacturing • 501 - 1,000 employees
Learn more about PEI GENESIS INC.external

$16 - $22/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 25 days ago

PEI-Genesis rating

8.0

Company rating: 8.0 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

Job description

*Equal Opportunity Employer Veterans/Disabled*
Benefits:
  • Health Insurance
  • Dental
  • Vision
  • 401(k)
  • Company Paid Life Insurance
  • Disability Insurance
  • Paid Holidays
  • Paid Sick Time

Why join PEI Genesis? Looking for a place that values your unique talents?
Discover how you can grow your career with a company that sets you up for success.
PEI-Genesisis one of the world's fastest assemblers of precision connectors. We partner with customers to design engineered solutions that meet specific application requirements and then deliver with speed, service and consistent quality that is unmatched in the industry. PEI develops custom interconnect solutions that support the harsh environments of the aviation, energy, military, industrial, rail, medical sectors worldwide.
Job Summary:
The Administrative Assistant provides administrative and organizational support to ensure the efficient operation of the front office & support to HR. This position handles daily office tasks, schedules appointments, maintains records, communicates with clients and staff, and assists management with various administrative duties.
Key Responsibilities:
  • Answer phone calls, emails, and general inquiries professionally.
  • Schedule meetings, appointments, and manage calendars.
  • Prepare, organize, and maintain documents, records, and reports.
  • Perform data entry and maintain accurate databases and filing systems.
  • Coordinate office supplies, equipment, and general office needs.
  • Assist with correspondence, presentations, spreadsheets, and other documents.
  • Assist new employees with the onboarding process and schedule onboarding training
  • Assist with some timekeeping and attendance items
  • Welcome visitors and provide customer service as needed.
  • Process invoices or other administrative paperwork.
  • Coordinate meetings, travel arrangements, and office events when required.
  • Help coordinate employee meetings, training sessions, and HR events including monthly Perfect Attendance plans
  • Support managers and team members with day-to-day administrative tasks.
  • Maintain confidentiality of company and employee information.
  • Maintain petty cash and monthly reporting
  • Maintain and manage employee reward program
  • Perform other duties as assigned.

Qualifications & Education:
  • High school diploma or equivalent; associate degree preferred.
  • Previous administrative or office experience preferred.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Proficiency with Microsoft Office, Google Workspace, or similar software.
  • Ability to multitask and prioritize competing responsibilities.
  • Strong attention to detail and accuracy.
  • Professional, dependable, and customer-service oriented.

Typical Skills:
  • Calendar and schedule management
  • Data entry
  • Microsoft Word and Excel
  • Email and phone communication
  • Filing and record keeping
  • Customer service
  • Meeting coordination
  • Organization and time management
  • Confidentiality and professionalism

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