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Aviation Administrative Assistant Jobs (NOW HIRING)

ABM Industries, Inc.

Aviation Administrator

Phoenix, AZ · On-site

$17.50 - $21.75/hr

ABM Industries is seeking a detail-oriented and proactive bilingual Aviation Administrative Assistant to provide comprehensive administrative support to the Aviation team. This role is essential in ...

ABM

Aviation Administrator

Dulles, VA · On-site

$17.75 - $22.25/hr

ABM Industries is seeking a detail-oriented and proactive bilingual Aviation Administrative Assistant to provide comprehensive administrative support to the Aviation team. This role is essential in ...

Crown Staffing LLC

Administrative Assistant

Wilmington, OH · On-site

$16 - $21.75/hr

Crown Staffing is hiring GSE Administrative Assistants for an aviation support operation in Cincinnati, OH. Administrative Assistant Job Details Schedule : Full-Time; schedule may vary based on ...

Ventura Air Services

Administrative Assistant

Farmingdale, NY · On-site

$18.75 - $25.50/hr

Administrative Assistant The Administrative Assistant at Ventura Aviation is vital in supporting the daily operations of our Maintenance, Repair, and Overhaul (MRO) facility. This position ensures ...

Ventura Jet

Administrative Assistant

Farmingdale, NY · On-site

$25 - $35/hr

Job Type Full-time Description The Administrative Assistant at Ventura Aviation is vital in supporting the daily operations of our Maintenance, Repair, and Overhaul (MRO) facility. This position ...

Ventura Jet

Administrative Assistant

Farmingdale, NY · On-site

$25 - $35/hr

Job Type Full-time Description The Administrative Assistant at Ventura Aviation is vital in supporting the daily operations of our Maintenance, Repair, and Overhaul (MRO) facility. This position ...

Menzies Aviation

Administrative Assistant

Denver, CO · On-site

$18.50 - $25/hr

Administrative Assistant The Administrative Assistant position requires an enthusiastic team member ... Diversity Menzies Aviation are a committed equal opportunity employer and encourage applications ...

Menzies Aviation

Administrative Assistant

Seatac, WA

$25/hr

Since that time, we have developed to become a critical partner in the global aviation industry ... Assistant position requires an enthusiastic team member to perform a wide range of administrative ...

Menzies Aviation

Administrative Assistant

Seatac, WA · On-site

$25/hr

Since that time, we have developed to become a critical partner in the global aviation industry ... Assistant position requires an enthusiastic team member to perform a wide range of administrative ...

Menzies Aviation

Administrative Assistant

Seatac, WA · On-site

$20 - $27/hr

Since that time, we have developed to become a critical partner in the global aviation industry ... Assistant position requires an enthusiastic team member to perform a wide range of administrative ...

Ataero

Administrative Assistant

Crystal City, VA · On-site

$20.50 - $27.75/hr

Administrative Assistant Full-Time (New Contract) Crystal City, VA Who We Are: Founded in 2007 ... aviation, Electromagnetic Spectrum Operations (EMSO), Electronic Warfare (EW), Information ...

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Aviation Administrative Assistant information

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How much do aviation administrative assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for aviation administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is an aviation administrative assistant?

Aviation Administrative Assistants are professionals who provide clerical and organizational support within aviation organizations, such as airports, airlines, or aviation maintenance companies. Their duties typically include managing schedules, handling correspondence, maintaining records, and coordinating communication between departments. They play a key role in ensuring the smooth operation of aviation offices by assisting with paperwork, data entry, and customer service. Attention to detail, organizational skills, and familiarity with aviation regulations are often important for success in this role.

What are the key skills and qualifications needed to thrive as an aviation administrative assistant?

To thrive as an Aviation Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with aviation regulations, typically supported by a high school diploma or equivalent and relevant office experience. Proficiency with office software (such as Microsoft Office), aviation scheduling systems, and document management tools is commonly required. Excellent communication, multitasking, and problem-solving abilities help you manage fast-paced tasks and coordinate with various departments. These skills ensure efficient office operations, regulatory compliance, and effective support for aviation staff and management.

What are some common challenges faced by aviation administrative assistants, and how can they overcome them?

Aviation Administrative Assistants often manage a high volume of sensitive documentation, coordinate schedules for multiple team members, and handle both routine and urgent communication. Balancing these responsibilities can be challenging, especially during peak travel seasons or when regulatory updates occur. Staying organized through effective digital tools, maintaining up-to-date knowledge of aviation regulations, and fostering strong communication with pilots, maintenance crews, and management can help overcome these challenges and ensure smooth daily operations.

What is the difference between Aviation Administrative Assistant vs Airport Operations Coordinator?

AspectAviation Administrative AssistantAirport Operations Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; relevant certifications in airport operations are a plus
Work EnvironmentOffice settings within airports or airline officesAirport terminals, control towers, or operational areas
Employer & Industry UsageAirlines, aviation companies, and travel agenciesAirports, airline ground services, and airport authorities
Common Search & ComparisonAdministrative support roles in aviationOperational roles managing airport functions

The Aviation Administrative Assistant primarily handles administrative tasks such as scheduling, correspondence, and record-keeping within aviation organizations. In contrast, the Airport Operations Coordinator focuses on managing daily airport operations, ensuring safety, and coordinating between various airport departments. While both roles are essential in the aviation industry, they differ in responsibilities, work environment, and focus areas.

What cities are hiring for Aviation Administrative Assistant jobs?

Cities with the most Aviation Administrative Assistant job openings:

What states have the most Aviation Administrative Assistant jobs?

States with the most job openings for Aviation Administrative Assistant jobs include:

What are popular job titles related to Aviation Administrative Assistant jobs?

For Aviation Administrative Assistant jobs, the most frequently searched job titles are:

Infographic showing various Aviation Administrative Assistant job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 72% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Aviation Administrative Specialist

Elizabeth City, NC • On-site

People, Technology & Processes
Automotive Repair and Maintenance • 51 - 200 employees
Learn more about People, Technology & Processesexternal

$44K - $60K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 15 days ago

Job description

Job Title: Administrative Assistant Job Location: Elizabeth City, NC Salary: Competitive Clearance: Public Trust Travel: N/A
Purpose
People, Technology and Processes, LLC is seeking an Administrative Assistant for military and homeland security administrative support.
*****THIS POSITION IS CONTINGENT UPON AWARD*****
Responsibilities include, but are not limited to:
  • Office automation work requiring the use of software applications and computer equipment to directly support the AMO and supply technician in the Aviation Material Office.
  • Deal directly with Air Station maintenance and supply personnel.
  • Facilitate Air Station equipment calibration program through the CG Precision Measuring Equipment Laboratories (PMEL) program by enrolling all precision equipment utilized by unit mechanics into the PMEL program and ensuring all required tools are calibrated on a timely schedule in accordance with AFCAV. This includes retrieving and returning tools to the appropriate storage location.
  • Coordinate with members of Aviation Logistics Command (ALC) controlling the contract funding the Air Station PMEL program.
  • Assist the Aviation Materiel Officer with determining procurement of all calibrated and non-calibrated maintenance tools used by Air Station mechanics by maintaining a log of all tools being bought and needing to be replaced.
  • Maintain an inventory of replacement tools via a tool crib that enables broken tools to be replaced in a timely manner without affecting unit operations.
  • Collect broken tools, issue replacement tools, and maintain a log of broken tool reports.
  • Assist the Aviation Material Officer in maintaining the Engineering annual budget by cataloging the purchases of all aircraft hardware, tools, and consumables.
  • Assist in storage, and distribution of aviation consumables. Such consumables include acid brushes, paper towels, safety wire, tape, trash bags, earplugs, and other disposable items necessary in the daily routine of Air Station operations.
  • Assist in maintaining the inventory of type three and five materiel using Fleet Logistics System (FLS), as well as assist in maintaining the readiness of Aviation Material Office service-window serving Air Station personnel. These duties relate to the compilation of data, the reconciliation of documents, and collection of information.
  • Word processing, database management, electronic spreadsheet, electronic mail, electronic calendar, and other types of office automation software.
  • Transcribe various written communication into proper format, with the responsibility for correct spelling, grammar, capitalization, and punctuation.
  • Assist in maintaining office operations and assume the roles and duties of the Aviation Material Office Supply Technician when the Supply Technician is either away or out of the office.

Requirements
•Minimum of two years' work experience; working with aviation consumables
•Experience working in a storeroom issuing consumables
•Experience with inventory control management
•Experience with office administrative skills and abilities;=
•Experience with various office automation systems, software applications and computer equipment.
About the company:
As a Service Disabled, Veteran Owned Small Business (SDVOSB) we are a provider of Information Technology (IT) professional services, software solutions and professional development training. Our core competencies evolved from leveraging IT enablers for knowledge management with an emphasis on Web Based Knowledge Portals and Portal Services, Server/System Services, SharePoint Development and System Administration and SQL Server Services. Our capabilities have expanded to include software development, technical training support and field support services.
Guiding Principles
  • Satisfy the customer - "Exceed expectations"
  • Set the Example - "Be out front"
  • Be Responsive - "Timing is everything"
  • Persevere - "Find a way"

Benefits
  • PTP offers a comprehensive benefits program:
  • Medical insurance
  • Dental insurance
  • Vision insurance
  • Supplemental benefits (Short Term Disability, Cancer & Accident).
  • Employer-sponsored Value Adds - FreshBenies
  • 401(k) with matching
  • 11 holidays
  • 120 PTO hours accrued

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