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Aviation Administrative Assistant Jobs (NOW HIRING)

Menzies Aviation

Administrative Assistant

Denver, CO · On-site

$18 - $24.25/hr

The Administrative Assistant position requires an enthusiastic team member to perform a wide range ... Diversity Menzies Aviation are a committed equal opportunity employer and encourage applications ...

Vision Systems

Administrative Assistant

Melbourne, FL · On-site

$16.75 - $22.50/hr

Administrative Assistant Gauzy is a world-leading material science company, focused on the research ... for aviation, marine, and special vehicles. Joining the Gauzy team means being part of an elite ...

Hhs, Llc

Aviation Station Admin

Hartford, CT · On-site

$18.25 - $24.50/hr

Station Administrative Assistant HHS Aviation is seeking a highly organized and proactive Station Administrative Assistant to provide comprehensive administrative and clerical support to our team.

HHS LLC

Aviation Station Admin

Hartford, CT · On-site

$18.25 - $24.50/hr

Station Administrative Assistant HHS Aviation is seeking a highly organized and proactive Station Administrative Assistant to provide comprehensive administrative and clerical support to our team.

Menzies Aviation

Administrative Assistant

Denver, CO · On-site

$18 - $24.25/hr

The Administrative Assistant position requires an enthusiastic team member to perform a wide range ... Diversity Menzies Aviation are a committed equal opportunity employer and encourage applications ...

Hhs

Aviation Station Admin

Hartford, CT · On-site

$18.25 - $24.50/hr

Station Administrative Assistant HHS Aviation is seeking a highly organized and proactive Station Administrative Assistant to provide comprehensive administrative and clerical support to our team.

PEI Genesis

Administrative Assistant

South Bend, IN · On-site

$16 - $22/hr

Administrative Assistant Hot Job PEI-Genesis SB - South Bend, IN 46628 Overview Salary Range $16.00 ... PEI develops custom interconnect solutions that support the harsh environments of the aviation ...

Worldwide Flight Services

Administrative Assistant

Jamaica, NY · On-site

$19 - $25.50/hr

Administrative Assistant We are seeking a detail-oriented and organized Administrative Assistant to ... Experience in the aviation or transportation industry. * Familiarity with payroll and timekeeping ...

Leidos

Administrative Assistant

Kansas City, MO · On-site

$50K - $91K/yr

The NISC IV program is hiring an Administrative Assistant to the support the Federal Aviation Administration's Human Resources function (AHR) in Kansas City MO. Use your experience, knowledge and ...

Leidos

Administrative Assistant

Kansas City, MO · On-site

$50K - $91K/yr

The NISC IV program is hiring an Administrative Assistant to the support the Federal Aviation Administration's Human Resources function (AHR) in Kansas City MO. Use your experience, knowledge and ...

Clyde and Co LLP

Administrative Assistant

Dallas, TX · On-site

$18 - $24/hr

As a part of our North America Administrative Assistant pool, you will collaborate with other ... aviation, marine, construction, energy, trade and natural resources. Globally integrated, Clyde ...

Clydeco

Administrative Assistant

Dallas, TX · On-site

$17.75 - $24/hr

As a part of our North America Administrative Assistant pool, you will collaborate with other ... aviation, marine, construction, energy, trade and natural resources. Globally integrated, Clyde ...

PEI GENESIS INC.

Administrative Assistant

South Bend, IN · On-site

$16 - $22/hr

PEI develops custom interconnect solutions that support the harsh environments of the aviation ... The Administrative Assistant provides administrative and organizational support to ensure the ...

Access Dubuque

Administrative Assistant

Dubuque, IA · On-site

$20 - $24/hr

... Aviation Maintenance Office Assistant University of Dubuque Assistant County Engineer Dubuque ... administrative. Each Express office is locally owned and operated and backed by the expertise and ...

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Showing results 21-40

All JobsAviation Administrative JobsAviation Administrative Assistant Jobs

Aviation Administrative Assistant information

See salary details

$11

$21

$31

How much do aviation administrative assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for aviation administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is an aviation administrative assistant?

Aviation Administrative Assistants are professionals who provide clerical and organizational support within aviation organizations, such as airports, airlines, or aviation maintenance companies. Their duties typically include managing schedules, handling correspondence, maintaining records, and coordinating communication between departments. They play a key role in ensuring the smooth operation of aviation offices by assisting with paperwork, data entry, and customer service. Attention to detail, organizational skills, and familiarity with aviation regulations are often important for success in this role.

What are the key skills and qualifications needed to thrive as an aviation administrative assistant?

To thrive as an Aviation Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with aviation regulations, typically supported by a high school diploma or equivalent and relevant office experience. Proficiency with office software (such as Microsoft Office), aviation scheduling systems, and document management tools is commonly required. Excellent communication, multitasking, and problem-solving abilities help you manage fast-paced tasks and coordinate with various departments. These skills ensure efficient office operations, regulatory compliance, and effective support for aviation staff and management.

What are some common challenges faced by aviation administrative assistants, and how can they overcome them?

Aviation Administrative Assistants often manage a high volume of sensitive documentation, coordinate schedules for multiple team members, and handle both routine and urgent communication. Balancing these responsibilities can be challenging, especially during peak travel seasons or when regulatory updates occur. Staying organized through effective digital tools, maintaining up-to-date knowledge of aviation regulations, and fostering strong communication with pilots, maintenance crews, and management can help overcome these challenges and ensure smooth daily operations.

What is the difference between Aviation Administrative Assistant vs Airport Operations Coordinator?

AspectAviation Administrative AssistantAirport Operations Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; relevant certifications in airport operations are a plus
Work EnvironmentOffice settings within airports or airline officesAirport terminals, control towers, or operational areas
Employer & Industry UsageAirlines, aviation companies, and travel agenciesAirports, airline ground services, and airport authorities
Common Search & ComparisonAdministrative support roles in aviationOperational roles managing airport functions

The Aviation Administrative Assistant primarily handles administrative tasks such as scheduling, correspondence, and record-keeping within aviation organizations. In contrast, the Airport Operations Coordinator focuses on managing daily airport operations, ensuring safety, and coordinating between various airport departments. While both roles are essential in the aviation industry, they differ in responsibilities, work environment, and focus areas.

What cities are hiring for Aviation Administrative Assistant jobs?

Cities with the most Aviation Administrative Assistant job openings:

What states have the most Aviation Administrative Assistant jobs?

States with the most job openings for Aviation Administrative Assistant jobs include:

What are popular job titles related to Aviation Administrative Assistant jobs?

For Aviation Administrative Assistant jobs, the most frequently searched job titles are:

Infographic showing various Aviation Administrative Assistant job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 72% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Administrative Assistant

Denver, CO • On-site

Menzies Aviation
Aviation • 10K+ employees
Learn more about Menzies Aviationexternal

$18 - $24.25/hr

Full-time

Posted 22 days ago

Key responsibilities

  • Perform general office duties including filing, answering telephones, mail distribution, and composing correspondence.

  • Greet visitors, determine access permissions, and maintain a neat and orderly work environment.

  • Schedule and confirm appointments, maintain event calendars, and coordinate activities between departments.

Menzies Aviation rating

6.1

Company rating: 6.1 out of 10

Based on 113 frontline employees who took The Breakroom Quiz

44th of 68 rated aviation services

Job description

The Administrative Assistant position requires an enthusiastic team member to perform a wide range of administrative and office support activities in a professional, efficient, and friendly manner; inclusive of, but not limited to, Filing, telephones, mail distribution and composing correspondence. The candidate should be able to work independently to coordinate activity between operations, administrative, payroll and human resources related functions.

What you will be doing 

  • Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence. 
  • Greet visitors and determine whether they should be given access to specific individuals. 
  • Maintain the working area in a neat and orderly fashion. 
  • Build professional relationships with customers and the team. 
  • Schedule and confirm appointments and maintain event calendars. 
  • All other tasks as requested by department managers and/or the General Manager 

Safety, Security, Wellbeing and Compliance: 

You will have a responsibility and duty while at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy. 

What we are looking for: 

  • High school diploma or equivalent 
  • Minimum 3 years’ experience working in a professional office environment. 
  • Highly organized with the ability to multi-task and continually prioritize responsibilities. 
  • High degree of self-assuredness and maturity 
  • Excellent communication skills and client-service orientation 
  • Possess a valid US driver's license. 
  • Ability to read, write and speak fluent English. 

**This position is located at the Dever International Airport, CO** 

Diversity 

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential. 

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role.  

Application Instructions 

Is this role ticking all the boxes for you? If so, please click apply now! 

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