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Automotive Admin Jobs in Minnesota (NOW HIRING)

Car Guys Inc.

Dealership Sales Manager

Virginia, MN

$125K - $175K/yr

A love for being involved in the deal, not just an administrator or "numbers guy" who sits behind the desk Skills: Dealership Management, Dealership Operations, Automotive Management, Automotive ...

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Automotive Admin information

What is an automotive admin?

Automotive Admin roles refer to administrative positions within car dealerships, auto repair shops, or automotive companies. These professionals handle tasks like managing paperwork, scheduling appointments, processing invoices, maintaining records, and providing customer service support. They play a vital role in ensuring smooth business operations by supporting sales, service, and management teams. Strong organizational and communication skills are essential in this role, as Automotive Admins often serve as a point of contact between customers and the business.

How does an automotive admin typically interact with service technicians and sales teams on a daily basis?

As an Automotive Admin, you play a central role in facilitating communication and workflow between service technicians, sales teams, and management. On a daily basis, you may coordinate service appointments, relay customer information, and ensure that work orders are accurately processed. You’ll often be responsible for updating records, tracking vehicle inventory, and assisting with scheduling or billing issues, requiring strong organizational and interpersonal skills. This collaborative environment means you'll regularly act as a liaison, helping resolve issues quickly and keeping all departments informed to ensure smooth dealership operations.

What are the key skills and qualifications needed to thrive as an automotive admin, and why are they important?

To thrive as an Automotive Admin, you need strong organizational abilities, attention to detail, and familiarity with automotive industry processes, often supported by a high school diploma or equivalent. Proficiency with dealership management systems (DMS), Microsoft Office Suite, and scheduling or invoicing software is typically required. Excellent communication, customer service, and problem-solving skills help you coordinate among departments and handle client inquiries effectively. These skills and qualities ensure smooth administrative operations, accurate record-keeping, and a positive customer experience within an automotive dealership or service center.

What is the difference between Automotive Admin vs Automotive Service Advisor?

AspectAutomotive AdminAutomotive Service Advisor
CredentialsBasic administrative skills, possibly some automotive knowledgeCustomer service skills, automotive knowledge, often some certifications
Work EnvironmentOffice setting within a dealership or repair shopCustomer-facing role in service department
Employer & Industry UsageUsed in automotive dealerships and repair shops for administrative tasksCommonly employed in service departments to liaise with customers
Search & Comparison IntentLooking for administrative roles in automotive settingsSeeking customer service or sales roles related to automotive services

Automotive Admin primarily handles clerical and administrative tasks within automotive dealerships or repair shops, focusing on paperwork, scheduling, and record-keeping. In contrast, Automotive Service Advisors interact directly with customers, explaining repairs, and recommending services. While both roles are essential in the automotive industry, they serve different functions and require distinct skill sets.

What are popular job titles related to Automotive Admin jobs in Minnesota?

For Automotive Admin jobs in Minnesota, the most frequently searched job titles are:

What job categories do people searching Automotive Admin jobs in Minnesota look for?

The top searched job categories for Automotive Admin jobs in Minnesota are:

Automotive Admin jobs near you
Infographic showing various Automotive Admin job openings in Minnesota as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Automotive Finance Admin

Apple Ford Apple Valley

Apple Valley, MN

$22 - $26/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 7 days ago

Job description

Automotive Finance Administration

Company: Apple Autos (Top Minnesota Workplace)

Compensation: $22.00 - $26.00 

Are you looking for a company that Supports You and Your Family, Encourages You to Make a Difference, and helps you Champion Your Lifelong Journey? Then you need to look at Apple Autos.

Apple Autos is a 6-brand, 7 location automotive company founded on the belief that people come before profit. Our Vision is to be Famous for Extraordinary Customer Experiences with People who are Empowered to Create Growth and Loyalty for a Lifetime.

Apple Autos is seeking a meticulous and experienced Automotive Finance Processor/Administrator to join our team and ensure smooth financial transactions. As a Finance Processor/Administrator, you will be responsible for processing and managing finance and lease applications, coordinating with financial institutions, and ensuring all documentation complies with regulatory requirements. Your role is pivotal in supporting our sales team and enhancing the overall customer experience. Our dealership has been rated a Top Minnesota Workplace in the Star Tribune for the last 6 years, and we’re looking to add a passionate problem-solver to our winning team and help us continue a legacy of excellence.

What You’ll Do

  • Process finance and lease applications promptly and accurately.
  • Communicate with customers to gather required information and documentation.
  • Collaborate with sales and finance teams to ensure seamless transaction flow.
  • Interface with financial institutions to obtain financing approvals.
  • Review and verify the accuracy and completeness of financial documents.
  • Maintain up-to-date knowledge of finance and lease programs, as well as regulatory compliance requirements.
  • Prepare and submit reports to management regarding finance activities.
  • Resolve any finance-related issues or discrepancies promptly.

What You’ll Bring

  • Proven experience in automotive finance processing, dealership admin, or related role.
  • Strong understanding of finance and lease programs, as well as regulatory compliance.
  • Excellent communication and interpersonal skills.
  • Detail-oriented with strong organizational and time-management abilities.
  • Proficiency in using finance software and Microsoft Office Suite.
  • Ability to work independently and as part of a team in a fast-paced environment.

Benefits

  • Competitive salary and commission structure.
  • Advancement Opportunities
  • Professional and Respectful Work Environment
  • Medical, Vision, Dental, Health Savings Account, Flexible Spending Account
  • Company Paid Life Insurance along with Voluntary Life and Disability
  • Health Club Reimbursement
  • New and Used Vehicle, Parts, and Service Discounts
  • Vacation, Holiday, Volunteer Time Off
  • 401k with a Company Matching Contribution
  • Employee Assistance programs

Why Work for Apple Autos

  • We strive to make a positive impact in our world, you will get the opportunity to give back.
  • Internal promotions, we offer our employees the opportunity to advance internally. 
  • We encourage teamwork, positivity, and kindness.
  • Learning and development programs are available.
  • We empower our employees to do what is best for our customers, and other employees.
  • Continually giving back to our employees for all their hard work that does not go unnoticed.  We offer a variety of fun events to say thank you to our most important assets, our amazing employees.

EEO Statement:

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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