Auditor Assistant Jobs in Alaska (NOW HIRING)

Indian Preference in hiring is given to qualified enrolled members of Ketchikan Indian Community (KIC) and Native Americans consistent with P.L. 93-638 and in accordance with KIC policy and other applicable federal laws.

Job Summary

The Chief Financial Officer (CFO) performs most work assigned with a minimum assistance. Often leads a number of accountants, instructs them in work to be performed, reviews the work done, and directs necessary revisions. The CFO is able to make decisions on all but the most unusual accounting and auditing matters. When such problems arise, the CFO outlines concerns for the General Manager to review.

Incumbent supervises the Finance Department staff by providing and directing procedures and systems necessary to maintain proper records and to afford necessary accounting controls and services. Appraises the financial position and issues monthly financial and operating reports. Completes quarterly internal audits in preparation for annual audit.

Job Duties & Responsibilities

• Supervisory Job Functions:
  • Developing accounting policies, procedures, and internal control measures to ensure adequate protection of KIC assets;
  • Assigning and monitoring work, resolving operations problems, and implementing new procedures;
  • Promoting a motivational environment that maintains the department as a cohesive unit.
  • Assist HR with recruiting, selecting prospective employees,
  • Orientating to department processes and procedures, and training employees;
  • Maintaining a safe working environment; developing personal growth opportunities.
  • Communicating job expectations;
  • Coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results; conducting training,
  • Implementing and enforcing systems, policies, and procedures.
• Develops budgets, forecasts, and financial results to guide management decisions by:
  • Lead in the budget preparation in conjunction with the Program/Department directors;
  • Forecasting requirements;
  • Scheduling expenditures;
  • Analyzing variances;
  • Suggesting corrective actions;
  • Developing and enforcing planning schedules.
• Secures Financing by:
  • Analyzing capital needs;
  • Representing the Tribe with financial institutions;
  • Negotiating credit with banks, brokers, and insurance companies.
• Protects assets by:
  • Providing physical asset insurance coverage;
  • Establishing, auditing, and enforcing internal controls.
• Maintains financial controls by:
  • Supervising the preparation of monthly financial reports, including a statement of revenues and expenditures
  • Overseeing completion of insurance applications, the placement of insurance, and the allocation of premiums to the various departments and funds;
  • Analyzing long-range economic trends and recommending projects for future growth to the General Manager and the Tribal Council.
• Maintains grant funding budgetary requirements by:
  • Assisting in preparation of grant applications as requested;
  • Overseeing grant reports preparation.
• Ensures external audits completed by:
  • Overseeing audit preparation;
  • Coordinate all audits performed by external auditor;
  • Work closely with auditors and staff to ensure timely completion of the audit.
• Compiles regulatory requirements by approving and filing statements and reports.
• Maintains professional and technical knowledge by:
  • Attending educational workshops;
  • Reviewing professional publications;
  • Establishing personal networks;
  • Benchmarking state-of-the-art practices;  
  • Participating in professional societies.
• Contributes to team effort by:
  • Initiating and directing training programs and in-services for department employees when necessary;
  • Evaluating the structure and plan for continual improvement of the efficiency and effectiveness of the department;
• Establishing and maintaining a system of accounts (fund accounting);
• Advise Tribal Administrator and KIC Program/Department Directors on financial matters;
• Establish and maintain positive working relationships with public officials, KIC employees, public, governmental agencies, and business establishments.
• Other related duties as assigned

Working Conditions

The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. 

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is frequently required to stand and/or sit. The employee is occasionally required to walk, sit, climb, or balance. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds.  Must be able to hear. Specific vision abilities required by this job include close vision, peripheral vision, and depth perception.  The noise level in the work environment is usually average.

Writing by hand and using a personal computer. Long hours in front of computer screen. Frequently required to work extended hours. Attending evening and lunch time meetings as requested. Traveling occasionally, using air and/or water transportation, to out-of-town meetings and functions.

Minimum Qualifications (Education & Experience)

• Bachelor degree in Business Administration, Public Administration, or Accounting with an emphasis in accounting, economics, and finance required.
• Minimum five (5) years’ experience in financial management with increasing administrative responsibilities.
• Experience in Governmental Accounting/Fund Accounting including working with encumbrances.
• A combination of relevant experience, education, and training may substitute for education and experience requirements on a year-for-year basis.
• Current Certified Public Accountant license required.
• Proof of valid driver's license with acceptable driving record.

Preferred Qualifications (Education & Experience)

• Experience in community clinic preferred and a strong commitment to multi-disciplinary teamwork.

Necessary Knowledge, Skills, and Abilities

• Knowledge and educational preparation in the theories, methods, practices in accounting;
• Knowledge of word processing and spreadsheet computer application skills;
• Extensive knowledge of PL 93-638 Compacts for IHS, BIA, and NAHASDA;
• Extensive knowledge of OMB Circular A-133, OMB Circular A-87 and GASB 34;
• Skill to operate the fund accounting software program;
• Ability to read, analyze, and interpret the most financial statements;
• Ability to respond effectively to the most sensitive inquiries or complaints;
• Ability to make effective and persuasive speeches and presentation on controversial or complete topics both external/internal parties;
• Ability to communicate professionally over the telephone and in person in a positive and clear manner;
• Ability to communicate orally, and in writing to staff members from a variety of backgrounds - professionals, technicians, and clerical;
• Ability to utilize maximum degree of professionalism and diplomacy with those who may be experiencing a high degree of stress both mentally and/or physically;
• Ability to take verbal instruction and complete assigned project by established deadline;  
• Ability to maintain confidentiality of all KIC operations and staff.
• Strong understanding and sensitivity to American Indian/Alaska Native (AI/AN) Tribal culture and lifestyle, working effectively with AI/AN populations.
• Effective oral and written communication skills with sensitivity to the lifestyles of targeted participants. 
• Skills in operating personal computers using a variety of computer software.
• Ability to establish and maintain cooperative working relationships with management, coworkers, and outside contacts.
• Ability to maintain strict confidentiality and comply with all applicable federal and tribal privacy laws and KIC policy (HIPAA, HITECH, etc.).
• Ability to learn and apply program/agency operating policies and procedures.
• Ability to manage multiple priorities and tasks concurrently and meet deadlines.
• Ability to work independently as well as with teams.