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Associate Project Administrator Jobs in Chicago, IL

Morgan Stanley

Branch Administrator

Lisle, IL · On-site

... projects and initiatives and ensuring back-up Administrator coverage * Administer other duties as delegated by the Market Management Team (Market Manager, Associate Market Manager, Market Business ...

Morgan Stanley

Branch Administrator

Lisle, IL · On-site

... projects and initiatives and ensuring back-up Administrator coverage * Administer other duties as delegated by the Market Management Team (Market Manager, Associate Market Manager, Market Business ...

Pernix Group, Inc.

Office Administrator

Lombard, IL · On-site

$22 - $28/hr

... projects with integrity and exceptional quality. Position Summary The Office Administrator is ... Associate or Bachelor's degree (preferred but not required) Key Competencies * Dependability and ...

Pernix Group, Inc.

Office Administrator

Lombard, IL · On-site

$22 - $28/hr

... projects with integrity and exceptional quality. Position Summary The Office Administrator is ... Associate or Bachelor's degree (preferred but not required) Key Competencies * Dependability and ...

Sonsoft Inc

Network Administrator

Oak Brook, IL · On-site

... Associate Cisco Certified Network Professionals Network design experience - LAN, WAN and Wireless ... skills project and talent management Experience with project management Qualifications ...

Sonsoft Inc

Network Administrator

Oak Brook, IL

... Associate => Cisco Certified Network Professionals => Network design experience - LAN, WAN and ... project and talent management => Experience with project management => Experience and desire to ...

Hansoninc

Deputy CAD Administrator

Chicago, IL · On-site +1

$50/hr

This role reports to the CAD Administrator and assists project teams by helping maintain CAD ... Associate degree or higher in CAD, Engineering Technology, Drafting, or related field (or ...

Hansoninc

Deputy CAD Administrator

Monee, IL · On-site +1

$50/hr

This role reports to the CAD Administrator and assists project teams by helping maintain CAD ... Associate degree or higher in CAD, Engineering Technology, Drafting, or related field (or ...

Hansoninc

Deputy CAD Administrator

Peotone, IL · On-site +1

$50/hr

This role reports to the CAD Administrator and assists project teams by helping maintain CAD ... Associate degree or higher in CAD, Engineering Technology, Drafting, or related field (or ...

Hansoninc

Deputy CAD Administrator

Lisle, IL · On-site +1

$50/hr

This role reports to the CAD Administrator and assists project teams by helping maintain CAD ... Associate degree or higher in CAD, Engineering Technology, Drafting, or related field (or ...

Evergreen Real Estate

Compliance Administrator

Chicago, IL · On-site

$65K - $75K/yr

... Project Based Vouchers, and other applicable local, state, and federal programs. Under the ... Associate's degree (A.A.) or equivalent from a two year college or technical school preferred, or ...

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Showing results 21-40

All JobsAssociate Project Administrator JobsAssociate Project Administrator Jobs in Chicago, IL

Associate Project Administrator information

See Chicago, IL salary details

$15

$29

$53

How much do associate project administrator jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for associate project administrator in Chicago, IL is $29.83, according to ZipRecruiter salary data. Most workers in this role earn between $22.55 and $34.42 per hour, depending on experience, location, and employer.

What does an associate project administrator do?

An Associate Project Administrator supports project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, tracking project progress, and assisting with budget and resource management. They facilitate communication among team members and stakeholders, help ensure deadlines are met, and contribute to the overall organization and efficiency of projects. This entry-level role is a great way to gain experience in project management and develop skills in coordination, problem-solving, and communication.

What are the key skills and qualifications needed to thrive as an associate project administrator, and why are they important?

To thrive as an Associate Project Administrator, you need strong organizational skills, attention to detail, and a solid understanding of project management principles, often supported by a bachelor's degree in business or a related field. Familiarity with project management software such as Microsoft Project, Asana, or Smartsheet, and sometimes a CAPM certification, is typically required. Excellent communication, problem-solving, and time management abilities are crucial soft skills for effectively coordinating tasks and supporting teams. These competencies are essential for ensuring projects run smoothly, deadlines are met, and stakeholders remain informed and engaged.

What are some common challenges an associate project administrator may face when managing multiple projects simultaneously?

As an Associate Project Administrator, balancing multiple projects often involves coordinating competing deadlines, managing diverse stakeholder expectations, and maintaining accurate documentation for each assignment. Staying organized and prioritizing tasks is essential, as project timelines may shift and urgent issues can arise unexpectedly. Collaborating effectively with project managers and team members helps ensure that communication remains clear and that project goals are consistently met.

What is the difference between Associate Project Administrator vs Project Coordinator?

AspectAssociate Project AdministratorProject Coordinator
CredentialsTypically requires an associate degree or relevant certificationOften requires a bachelor's degree or related experience
Work EnvironmentOffice setting, supporting project teamsOffice environment, coordinating project activities
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries like marketing, construction, and tech
Search & Comparison IntentOften searched by entry-level professionals or those seeking support rolesCompared for roles involving project support and coordination

The Associate Project Administrator typically supports project teams with administrative tasks and requires relevant certifications or an associate degree. In contrast, a Project Coordinator often has a broader role in managing project schedules and communication, usually requiring a bachelor's degree. Both roles are vital in project management but differ in scope and experience level.

What are the most commonly searched types of Project Administrator jobs in Chicago, IL?

The most popular types of Project Administrator jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Associate Project Administrator jobs?

Cities near Chicago, IL with the most Associate Project Administrator job openings:

Associate Project Administrator jobs near you
Infographic showing various Associate Project Administrator job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 68% Full Time, 29% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $62,046 per year, or $29.8 per hour.

Payroll Administrator

LiveWire Construction

Calumet Park, IL • On-site

$69K - $85K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 22 days ago

Job description

Job Description: Payroll Administrator
The LiveWire Certified Payroll Administrator owns the full-cycle payroll process for LiveWire's union and non-union workforce, with primary responsibility for certified payroll and prevailing-wage compliance across the company's construction projects. He / She ensures that payroll is processed accurately and on time in accordance with the Illinois Prevailing Wage Act, collective bargaining agreements, and all federal and state tax requirements. This role is central to accurate labor cost tracking, regulatory compliance, and on-time project delivery, and offers cross-functional training and professional growth.
Ideal Candidate Profile:
The successful candidate is a detail-driven payroll professional with hands-on construction and union payroll experience who can independently manage a weekly payroll cycle from data entry through disbursement, reporting, and audit. He / She combines technical knowledge of payroll tax and prevailing-wage compliance with the organization and discretion required to handle sensitive employee and financial information in a fast-paced environment.
Compensation:
  • Base salary: $69,000-$85,000 per year, commensurate with experience
  • Performance bonus
  • Health, dental, and vision coverage
  • 401(k) with employer match
  • Paid holidays and paid time off (vacation, personal, sick)
  • Annual education and training stipend
  • Employee Service Recognition Program

Role Summary:
The Certified Payroll Administrator owns the end-to-end payroll process for LiveWire's union and non-union employees across all active projects. This position reports directly to the Controller.
Core Duties and Responsibilities
  • Owns the full-cycle weekly payroll process for union and non-union employees, entering all data accurately and on time
  • Processes all direct deposits and paper checks
  • Maintains accurate payroll records for all employees, union and non-union
  • Calculates, disburses, and remits payroll taxes and withholdings, including weekly payroll tax payments
  • Monitors and pays 401(k) and health insurance accruals
  • Processes wage garnishments, child support orders, and tax levies
  • Maintains vacation, sick, and personal time records
  • Prepares monthly new-hire reports
  • Prepares and submits project payroll compliance (certified payroll) reports and apprentice certificates for prevailing-wage and publicly funded work
  • Prepares and remits monthly union benefit reports, calculating all payments accurately
  • Applies prevailing-wage rates, fringe benefits, and shift differentials in accordance with applicable wage determinations and collective bargaining agreements
  • Completes end-of-year tax reporting, including W-2/W-3 and 1099/1096
  • Prepares for and supports worker's compensation and union audits
  • Maintains the confidentiality of all payroll and employee information

Requirements:
  • Minimum of 5 years' experience as a Payroll Specialist or in a similar accounting role for a construction firm
  • Experience with union payroll, union setup in accounting software, and monthly union reporting and payments
  • Working knowledge of payroll laws and regulations, payroll tax, and government compliance
  • Experience with construction accounting/payroll software such as Foundation or similar software
  • Proficient in Microsoft Office, particularly Excel and Word
  • Strong organizational, time-management, and analytical skills, with the ability to prioritize and meet weekly deadlines
  • Ability to handle sensitive and confidential information with discretion
  • Physical ability to: perform prolonged periods of sitting at a desk and working on a computer

Education and Experience:
  • Associate's or Bachelor's degree in Accounting or Business Administration preferred
  • Certified Payroll Professional (CPP) designation preferred
  • Familiarity with certified payroll and prevailing-wage compliance (Davis-Bacon / Illinois Prevailing Wage Act) required

EEO Statement
LiveWire Construction, Inc. provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws and prohibits discrimination and harassment of any type.

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